Audit 316392

FY End
2023-06-30
Total Expended
$5.80M
Findings
6
Programs
17
Organization: Carroll County School District (MS)
Year: 2023 Accepted: 2024-07-31

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
480090 2023-001 Significant Deficiency - B
480091 2023-001 Significant Deficiency - B
480092 2023-001 Significant Deficiency - B
1056532 2023-001 Significant Deficiency - B
1056533 2023-001 Significant Deficiency - B
1056534 2023-001 Significant Deficiency - B

Contacts

Name Title Type
HNQXRMG4ANJ7 Matilda Miller, Ph.d. Auditee
6017432657 Justin Keller Auditor
No contacts on file

Notes to SEFA

Title: Note 1 – Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the current financial resource measurement focus and the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in the previous year. De Minimis Rate Used: N Rate Explanation: The district has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of the Kemper County School District under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Kemper County School District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Kemper County School District.
Title: Note 2 – Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the current financial resource measurement focus and the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in the previous year. De Minimis Rate Used: N Rate Explanation: The district has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the current financial resource measurement focus and the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in the previous year.
Title: Note 3 – Noncash Awards – Commodities Accounting Policies: Expenditures reported on the Schedule are reported on the current financial resource measurement focus and the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in the previous year. De Minimis Rate Used: N Rate Explanation: The district has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The amount of donated commodities reported on the schedule is the value of donated commodities received by the district and reported under the National School Lunch Program Assistance listing # 10.555. The value of the commodities received during the fiscal year was $67,817.
Title: Note 4 – Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the current financial resource measurement focus and the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in the previous year. De Minimis Rate Used: N Rate Explanation: The district has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The district has not elected to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.
CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.
CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.
CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.
CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.
CRITERIA: Management is responsible for establishing a proper internal control system to ensure proper financial accountability and safeguarding of federal program assets. CONDITION: During our testing of 22 general disbursements charged to the Child Nutrition Cluster, we noted 16 instances where purchase orders were dated after the purchase occurred. CAUSE: The cause is a result of not properly implementing a designed system of accounting and internal controls. EFFECT: The effect of this condition could result in expenditures being made that are not allowable with Child Nutrition Cluster funds. QUESTIONED COSTS: None RECOMMENDATION: We recommend the District implement controls and procedures to ensure that all expenditures are reasonable and necessary for proper and efficient performance and administration of the Child Nutrition Cluster. VIEW OF RESPONSIBLE OFFICIALS OF THE AUDITEE: See the District’s response in the Auditee’s Corrective Action Plan in this report.