Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.
Finding 2022-001 Lack of Approval Process for Disbursements Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including proper approval for payments. Condition: During the audit, we noted that thirteen of twenty-five transactions selected for cash disbursement testing lacked proof of approval for payment. Cause: The Organization?s procedures related to the approval process were not adequate to properly authorize transactions. Effect: As a result, BMSS was therefore unable to determine if authorization had occurred for the transaction in question. Recommendation: We recommend that a form or process be developed to ensure that disbursements are approved for payment. This will ensure that funds are used for appropriate purposes accordance with grant provisions.
Finding 2022-002 Timely Submittal of Reimbursement Reports and Cutoff Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including timely submittal of reimbursement reports and cutoff. Condition: During the audit, we noted one grant reimbursement report was submitted five months after the reimbursement period ended. Effect: The expenses associated with this reimbursement were not appropriately considered for year-end cutoff resulting in a prior period adjustment. Recommendation: We recommend reimbursement reports be submitted in a timely manner and that a record be maintained of all open reimbursement periods.
Finding 2022-003 Lack of Controls over Vendor Master File Criteria: The Organization?s management is responsible for proper internal control over financial reporting, including having controls over the vendor master file. Condition: During the audit, we noted that there are no controls or oversight of the vendor master file. Effect: No controls over the vendor master file could allow for misstatements that would not be detected or corrected on a timely basis. Recommendation: We recommend a policy be developed to ensure that any changes to the vendor master file are approved by another employee of the Organization.