Audit 315328

FY End
2023-06-30
Total Expended
$3.29M
Findings
2
Programs
13
Organization: Prescott School District (AR)
Year: 2023 Accepted: 2024-07-17

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
478689 2023-001 Significant Deficiency - AB
1055131 2023-001 Significant Deficiency - AB

Contacts

Name Title Type
M4U5KUH49591 Robert Poole Auditee
8708873600 Matt Fink, CPA Auditor
No contacts on file

Notes to SEFA

Title: Medicaid Funding (SEFA Note 4) Accounting Policies: Basis of Presentation (SEFA Note 1) - The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of Prescott School District No.14 (District) under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position or changes in financial position of the District. Summary of Significant Accounting Policies (SEFA Note 2) - Expenditures reported on the Schedule are reported on the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance (SEFA Note 3) During the year ended June 30, 2023, the District received Medicaid funding of $2,435 from the Arkansas Department of Human Services. Such payments are not considered Federal awards expended, and therefore, are not included in the above Schedule.
Title: Nonmonetary Assistance (SEFA Notes 5 and 6) Accounting Policies: Basis of Presentation (SEFA Note 1) - The accompanying Schedule of Expenditures of Federal Awards (the "Schedule") includes the federal award activity of Prescott School District No.14 (District) under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position or changes in financial position of the District. Summary of Significant Accounting Policies (SEFA Note 2) - Expenditures reported on the Schedule are reported on the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance (SEFA Note 3) Nonmonetary assistance is reported at the approximate value as provided by the U. S. Department of Defense through an agreement with the U. S. Department of Agriculture. Nonmonetary assistance is reported at the approximate value as provided by the Arkansas Department of Human Services.

Finding Details

U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION SPECIAL EDUCATION - GRANTS TO STATES - AL NUMBER 84.027A AUDIT PERIOD - YEAR ENDED JUNE 30, 2023 2023-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require prior written approval of the Federal awarding agency or pass-through entity, as specified in OMB 2 CFR part 200, subpart E. Condition: During our examination of expenditures, we identified a journal entry reclassifying the purchase of playground equipment, with a cost of $13,714, to the Special Education Cluster. The District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education (DESE) for this purchase. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $13,714 were paid from the Special Education Cluster. Questioned costs: The amount of questioned cost was $13,714. Context: As a result of an examination of 2 journal entries (totaling $15,514) from a population of 17 journal entries (totaling $31,431). Our sample was statistically valid. Identification as a repeat finding: No Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: The Prescott School District will contact the Arkansas Division of Elementary and Secondary Education for guidance regarding this matter and implement proper controls over program expenditures on any further projects.
U.S. DEPARTMENT OF EDUCATION PASSED THROUGH ARKANSAS DEPARTMENT OF EDUCATION SPECIAL EDUCATION - GRANTS TO STATES - AL NUMBER 84.027A AUDIT PERIOD - YEAR ENDED JUNE 30, 2023 2023-001. Allowable Costs/Cost Principles Criteria or specific requirement: Purchases of equipment and other capital expenditures require prior written approval of the Federal awarding agency or pass-through entity, as specified in OMB 2 CFR part 200, subpart E. Condition: During our examination of expenditures, we identified a journal entry reclassifying the purchase of playground equipment, with a cost of $13,714, to the Special Education Cluster. The District did not obtain prior written approval from the Arkansas Division of Elementary and Secondary Education (DESE) for this purchase. Cause: Lack of internal controls and management oversight over program expenditures. Effect or potential effect: Unallowable costs of $13,714 were paid from the Special Education Cluster. Questioned costs: The amount of questioned cost was $13,714. Context: As a result of an examination of 2 journal entries (totaling $15,514) from a population of 17 journal entries (totaling $31,431). Our sample was statistically valid. Identification as a repeat finding: No Recommendation: The District should contact the Arkansas Division of Elementary and Secondary Education (DESE) for guidance regarding this matter and implement proper controls over program expenditures. Views of responsible officials: The Prescott School District will contact the Arkansas Division of Elementary and Secondary Education for guidance regarding this matter and implement proper controls over program expenditures on any further projects.