Audit 315322

FY End
2023-12-31
Total Expended
$1.55M
Findings
2
Programs
5
Organization: Township of Berkeley (NJ)
Year: 2023 Accepted: 2024-07-17

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
478687 2023-001 Significant Deficiency Yes ABGHILM
1055129 2023-001 Significant Deficiency Yes ABGHILM

Programs

Contacts

Name Title Type
TNRKLLF62V32 Christine Manolio Auditee
7322447400 Richard R Dinapoli Auditor
No contacts on file

Notes to SEFA

Title: Note 1. Basis of Presentation Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. The accompanying schedule of expenditures of federal awards present the activity of all federal awards programs of the Township of Berkeley. The Township is defined in Note 1 of the basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). All federal awards received directly from federal agencies, as well as federal awards passed through other government agencies is included on the schedule of expenditures of federal awards.
Title: Note 2. Summary of Significant Accounting Policies Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414.
Title: Note 3. Relationship to Basic Financial Statements Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. Amounts reported in the accompanying schedules agree with amounts reported in the Township's financial statements. Expenditures from awards are reported in the Township’s financial statements as follows:
Title: Note 4. Relationship to Federal Financial Reports Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. The regulations and guidelines governing the preparation of federal financial reports vary by federal agency and among programs administered by the same agencies. Accordingly, the amounts reported in the federal financial reports do not necessarily agree with the amounts reported in the accompanying Schedule, which is prepared on the modified accrual basis of accounting as explained in Note 2.
Title: Note 5. Federal Loans Outstanding Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. The Township had no loan balances outstanding at December 31, 2023.
Title: Note 6. Contingencies Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. Each of the grantor agencies reserves the right to conduct additional audits of the Township’s grant program for economy, efficiency and program results. However, Township administration does not believe such audits would result in material amounts of disallowed costs.
Title: Note 7. Major Programs Accounting Policies: Note 2. Summary of Significant Accounting Policies The accompanying schedule of expenditures of federal awards is presented using the modified accrual basis of accounting as promulgated by the State of New Jersey, Department of Community Affairs, Division of Local Government Services, which is described in the Notes to the Financial Statements, Note 1. The amounts shown as current year expenditures represent only the federal grant portion of the program costs. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. De Minimis Rate Used: N Rate Explanation: The Township did not elect the 10-percent de deminimis indirect cost rate as discussed in 2 CFR 200.414. Major programs are identified in the Summary of Auditor’s Results section of the Schedule of Findings and Questioned Costs.

Finding Details

Finding 2023-001 Information on the State Program: 􀁸 Coronavirus State and Local Fiscal Recovery Funds Criteria or Specific Requirement: In accordance with maintaining an internal control environment that is effective in prevention and/or identification of potential financial statement misstatement and/or misclassification, the Township should maintain a complete and accurate general ledger system. Condition: The general ledger was not timely maintained in the Townships financial reporting system. Questioned Costs: None Noted. Context: During our testing we noted several material journal entries were required to bring the accounts into compliance with the regulatory basis of accounting. Effect: The Township did not have timely support for general ledger balances and transactions. Cause: The Township did not timely maintain accurate subsidiary records. Recommendation: That internal control policies and procedures should be developed to properly maintain a timely and accurate general ledger system. View of Responsible Officials and Planned Corrective Action: The responsible officials will address the matter as part of their corrective action plan.
Finding 2023-001 Information on the State Program: 􀁸 Coronavirus State and Local Fiscal Recovery Funds Criteria or Specific Requirement: In accordance with maintaining an internal control environment that is effective in prevention and/or identification of potential financial statement misstatement and/or misclassification, the Township should maintain a complete and accurate general ledger system. Condition: The general ledger was not timely maintained in the Townships financial reporting system. Questioned Costs: None Noted. Context: During our testing we noted several material journal entries were required to bring the accounts into compliance with the regulatory basis of accounting. Effect: The Township did not have timely support for general ledger balances and transactions. Cause: The Township did not timely maintain accurate subsidiary records. Recommendation: That internal control policies and procedures should be developed to properly maintain a timely and accurate general ledger system. View of Responsible Officials and Planned Corrective Action: The responsible officials will address the matter as part of their corrective action plan.