Audit 3152

FY End
2022-06-30
Total Expended
$1.41M
Findings
6
Programs
8

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
1811 2022-001 Material Weakness Yes AB
1812 2022-001 Material Weakness Yes AB
1813 2022-002 Material Weakness Yes L
578253 2022-001 Material Weakness Yes AB
578254 2022-001 Material Weakness Yes AB
578255 2022-002 Material Weakness Yes L

Contacts

Name Title Type
WMJTSHN7MA63 Maribel Ortiz Colon Auditee
7877252333 Luis Rodriguez Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION – Accounting Policies: Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the US Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable. De Minimis Rate Used: N Rate Explanation: NONE The Supplementary Schedule of Expenditures of Federal Awards (SEFA) includes the federal grants activities of the Office of the Ombudsman for Persons with Disabilities of the Commonwealth of Puerto Rico (the Agency). The information in the SEFA is presented in accordance with the requirements of the U.S. Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 510 (b). Therefore, some amounts presented in the SEFA may differ from amounts presented in the preparation of the financial statement. The Agency reporting entity is defined in Note 1 to the financial statement. All federal financial awards received directly from federal Agency as well as federal financial awards passed-through other governmental agencies, if any, are included on the SEFA.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Accounting Policies: Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the US Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable. De Minimis Rate Used: N Rate Explanation: NONE Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the U.S. Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable.
Title: CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NUMBER – Accounting Policies: Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the US Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable. De Minimis Rate Used: N Rate Explanation: NONE The CFDA numbers included in the SEFA are determined based on the program name, review of grant contract information and the U.S. Office of Management and Budget’s Catalogue of Federal Domestic Assistance.
Title: RELATIONSHIP TO STATEMENT OF CASH RECEIPTS, DISBURSEMENTS AND NET CHANGES - GOVERNMENTAL FUNDS – Accounting Policies: Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the US Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable. De Minimis Rate Used: N Rate Explanation: NONE Expenditures of federal awards are reported in the Agency’s Statement of Cash Receipts, Disbursement, and Net Changes - Governmental Fund in the Federal Grants Fund column.
Title: INDIRECT COST – Accounting Policies: Expenditures reported on the SEFA are reported on the cash basis of accounting. Such expenditures are recognized following the cost principles contained in the US Code of Federal Regulations Title 2 Subtitle A Chapter II Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards section 200.502. Negative amounts, if any, shown on the SEFA represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.Pass-through entity identifying numbers are presented where available and applicable. De Minimis Rate Used: N Rate Explanation: NONE The Agency has not elected to use the 10 de minimis indirect cost rate nor has a formal indirect cost rate approved. Accordingly, no indirect costs were charged

Finding Details

During the disbursement test, we noted that compensation of employees is not distributed based on the actual time devoted or identified specifically to the performance of those awards. The Agency is currently in the process to adjust reports submitted to allocate costs to the applicable award.
During the disbursement test, we noted that compensation of employees is not distributed based on the actual time devoted or identified specifically to the performance of those awards. The Agency is currently in the process to adjust reports submitted to allocate costs to the applicable award.
During our Special Conditions test we noted that forms SF-270 related to the audit period were submitted but total expenditures claimed totaled $35,661. Such amount differs significantly from the amount recorded in the Schedule of Expenditures of Federal Awards related to the Program $399,814. After consulting with Agency’s officials, the stated that forms submitted covered expenditures that has been approved by the federal program officials. The Agency’s management is evaluating the amount that will be charged to the Program accordingly.
During the disbursement test, we noted that compensation of employees is not distributed based on the actual time devoted or identified specifically to the performance of those awards. The Agency is currently in the process to adjust reports submitted to allocate costs to the applicable award.
During the disbursement test, we noted that compensation of employees is not distributed based on the actual time devoted or identified specifically to the performance of those awards. The Agency is currently in the process to adjust reports submitted to allocate costs to the applicable award.
During our Special Conditions test we noted that forms SF-270 related to the audit period were submitted but total expenditures claimed totaled $35,661. Such amount differs significantly from the amount recorded in the Schedule of Expenditures of Federal Awards related to the Program $399,814. After consulting with Agency’s officials, the stated that forms submitted covered expenditures that has been approved by the federal program officials. The Agency’s management is evaluating the amount that will be charged to the Program accordingly.