Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.
Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.
Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.
Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.
Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.
Finding No. 2023‐001: Allowable activities – Significant deficiency in internal control over compliance.
Criteria: PPGT’s internal control procedures over compliance specify that eligibility screening forms are completed and kept on file for all Title X clients.
Condition: During allowable activities testing for Title X, 1 out of 60 client encounters tested were missing eligibility screening forms.
Cause: Staff at patient care locations did not scan the forms into the program software, resulting in lack of documentation.
Effect: Internal control over allowable activities was not effectively implemented to prevent noncompliance.
Recommendation: Staff should be trained on the importance of maintaining eligibility documentation in accordance with PPGT’s policies.
Management’s Response: See corrective action plan.
Finding No. 2023‐002: Reporting – Material weakness in internal control over compliance and compliance finding.
Criteria: Organizations are required to report first‐tier subaward actions that obligate $30,000 or more in federal funds through the Federal Funding Accountability and Transparency Act Subaward Reporting System no later than the end of the month following the month in which the obligation was made.
Condition: During reporting testing it was noted that PPGT had not submitted the required reporting for their Title X subawards.
Cause: PPGT didn’t implement an effective control for ensuring the Federal Funding accountability and Transparency Act reporting is submitted.
Effect: Internal control was not properly designed to prevent noncompliance, and PPGT was not in compliance with the reporting requirement.
Recommendation: PPGT should implement internal controls over the subawarding process that ensures the required reporting is submitted in a timely manner.