FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
STUDENT FINANCIAL ASSISTANCE CLUSTER FINDINGSFINDING 2022-003 - Internal Control over Compliance (Repeat Finding 2021-003, 2020-001, 2019-002, 2018-003, 2017-002,2015-002, 2014-008)Federal ProgramsDepartments of Education and Department of Health and Human ServicesStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022Department of EducationEducation Stabilization Fund (COVID-19) (Assistance Listing number 84.425E)Award year ended June 30, 2022Criteria2 CFR 200.303(a) requires that non-Federal entities receiving Federal awards establish and maintain effective internalcontrol over the Federal award to provide reasonable assurance that they are managing the Federal award incompliance with Federal statutes, regulations, and the terms and conditions of the Federal award.ConditionAt the University of Nevada, Reno (?UNR?), University of Nevada, Las Vegas (?UNLV?), and System ComputingServices (?SCS?), we noted deficiencies in security administration related to the information technology general controls(?ITGCs?) in the PeopleSoft application. Specifically, controls were lacking around restriction of elevated access, useraccess reviews, termination of access and segregation of duties as it relates to the PeopleSoft application over thestudent financial assistance program.ContextDuring our testing of the ITGCs in the PeopleSoft application, we noted the following segregation of duties issues: (1)At UNLV, UNR and SCS, several users have both PeopleSoft Administrator rights within the Production and DevelopmentEnvironment. (2) At UNLV, four users have both Production and Development environment access which allows them tomodify PS objects and perform change management duties. (3) At UNR, three users have both Production and Developmentenvironment access which allows them to modify PS objects and perform change management duties. (4) At SCS, UNR andUNLV, no appropriate level of review of the activities performed by users with access to modify production during the auditperiod. (5) At SCS, four users have both Production and Development environment access which allows them to modify PSobjects and perform change management duties. (6) At SCS, UNR and UNLV, activity performed by users with segregationof duties conflicts (see 1-3, 5 above), are not formally reviewed on a periodic basis for appropriateness.The deficiencies in security administration controls could impact compliance requirements related to determiningeligibility, disbursements, return of Title IV funds and verification.Questioned Costs$0Effect1. Security Administration (#4) and Change Management (#1-3, #5 & #6)-Student data within the PeopleSoft applicationmay be affected by users having conflicting roles or access levels, and accountability may not be established. Studentdata may be affected by unauthorized, inappropriate, or untested changes to the system. This could impact eligibility,disbursements, return of Title IV funds and verification.CauseThe issues identified are part of the lack of effective ITGCs in the PeopleSoft application. Recommendation1. Security Administration (#4) - Management should perform a formally documented periodic review of user activities.2. Change Management(#1-3, #5-6 & #7) - Management should segregate duties and remove users with access toboth the Development and Production environments (limiting them to be able to access just one environment) orimplement a formal review process over the activities performed by those responsible for program maintenance on aperiodic basis.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.
FINDING 2022-004 - Special Tests and Provisions: Return of Title IV funds for withdrawn students(Repeat finding 2021-004, 2020-002, 2019-003, 2018-005, 2017-004, 2016-003, 2015-004, 2014-011)Federal ProgramsDepartment of EducationStudent Financial Assistance Cluster (Various Assistance Listing numbers)Award year ended June 30, 2022CriteriaPursuant to the 34 CFR 668.22(j)(2), an institution is required to determine the withdrawal date for a student who withdrawswithout providing notification to the institution no later than 30 days after the end of the earlier of the (1) payment period orperiod of enrollment, (2) academic year in which the student withdrew, or (3) educational program from which the studentwithdrew to allow for the timely calculation and return of Title IV funds as required. Pursuant to the 34 CFR 668.22(e), aninstitution is required to calculate the amount of Title IV assistance earned by the student once the institution has determinedthe withdrawal date in accordance with the 34 CFR 668.22(j), and pursuant to the 34 CFR 668.22(g), an institution is requiredto calculate and return unearned aid in the order as required: the lesser of the total amount of unearned Title IV assistance tobe returned as calculated under 34 CFR 668.22(e)(4); or an amount equal to the total institutional charges incurred by thestudent for the payment period or period of enrollment multiplied by the percentage of Title IV grant or loan assistance that hasnot been earned by the student, as described in 34 CFR 668.22(e)(3). Pursuant to the 34 CFR 690.83(b)(2) an institution shallsubmit, in accordance with deadline dates established by the U.S. Department of Education (Secretary), through publication inthe Federal Register, other reports and information the Secretary requires and shall comply with the procedures the Secretaryfinds necessary to ensure that the reports are correct.Pursuant to 34 CFR 668.22(j)(1), an institution must return the amount of Title IV funds for which it is responsible as soon as,but no later than 45 days, after the date of the institution's determination that the student withdrew.34 CFR 668.22(d) requires that an institution does not have to treat a leave of absence as a withdrawal if it is an approvedleave of absence. A leave of absence is an approved leave of absence if - (i) The institution has a formal policy regarding leavesof absence; (ii) The student followed the institution's policy in requesting the leave of absence; (iii) The institution determinesthat there is a reasonable expectation that the student will return to the school; (iv) The institution approved the student's requestin accordance with the institution's policy; (v) The leave of absence does not involve additional charges by the institution; (vi)The number of days in the approved leave of absence, when added to the number of days in all other approved leaves ofabsence, does not exceed 180 days in any 12-month period; (vii) Except for a clock hour or nonterm credit hour program, uponthe student's return from the leave of absence, the student is permitted to complete the coursework he or she began prior tothe leave of absence; and (viii) If the student is a title IV, HEA program loan recipient, the institution explains to the student,prior to granting the leave of absence, the effects that the student's failure to return from a leave of absence may have on thestudent's loan repayment terms, including the exhaustion of some or all of the student's grace period.ConditionDuring our testing at CSN, we identified the following instance: the Institution did not correctly calculate the return of Title IVfunds for a student because the Institution subtracted 7 days of spring break from the calculation which led to those 7 daysbeing reduced from the total days completed twice since the Institution?s software automatically removes those 7 days tocalculate total days completed.During our testing at UNLV, we identified the following instance: the Institution returned funds more than 45 days after two ofthe students in our sample of 60 withdrew from the Institution.ContextFor one out of sixty students tested at CSN, the Institution did not properly calculate the return of Title IV funds for a studentwhose withdrawal period included a break that lasted 7 days. For two out of sixty students tested at UNLV, the Institutionreturned funds past the 45 day deadline of when those students withdrew from the Institution. Questioned CostsCSN - $388UNLV - $0EffectAt CSN, the return of Title IV funds as calculated and applied to the individual student's account at each Institution was notreported to COD accurately. At UNLV, the return of Title IV funds was not completed in a timely manner for 2 out of 60 studentsin our sample.CauseAt CSN, funds were returned which shouldn?t have been returned due to the return of Title IV Funds being calculated incorrectly.At UNLV, funds were returned later than the 45 day deadline for 2 out of 60 students in our sample.RecommendationWe recommend that CSN enhance the process and internal controls to ensure accurate calculation and reporting to COD. Werecommend that UNLV enhance the process and internal controls to ensure that Title IV Funds are returned in a timely manner.Views of Responsible Officials (unaudited)Management concurs.