2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-002 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: The County was unable to provide evidence that a timely review took place for four out of four quarterly reports selected for testing as the reports were submitted after the due date.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: The County’s control over this grant’s reporting requirement was not operating effectively. Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that the County review its current policies for oversight of compliance with reporting requirements for this grant. Personnel in charge of administering grant compliance should review the County’s grant reports to ensure the timeliness and regulatory compliance are met prior to submission to grantors and should establish some form of available evidence to demonstrate the review was completed whether it be a signoff, an email or other evidence the reports were reviewed timely before being filed.
Views of responsible officials: The department has an internal process in place requiring the review and signature by Finance Director prior to the submission of quarterly report. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.
2023-004 Reporting
U.S. Department of Housing and Urban Development - Community Development Block Grants Entitlement Cluster (CDBG) (ALN No. 14.218)
Federal award year 2016-2023
Criteria: Grantee must provide a Cash on Hand Quarterly Report to the grantor certifying that information within report is accurate. The County is required to review the quarterly reports before submission to the grantor.
Condition: It was noted four out of four quarterly reports selected for testing were filed after the due date stipulated by the agency.
Questioned costs: Not applicable.
Context: This condition is considered to be systemic in nature.
Identification as a repeat finding, if applicable: No
Cause: Due to staff constraints, the County was unable to submit the reports timely.
Effect: Failure to comply with program reporting requirements may result in a disallowance of program expenditures and/or loss of future grant funding.
Recommendation: We recommend that County personnel in charge of administering grant compliance, review the County’s grant reports to ensure the reports are submitted on a timely basis in accordance with the provisions of the grant agreement to the grantors.
Views of responsible officials: The department has an internal process in place requiring the timely review and submittal of grant reports. This policy has been reviewed with staff and Management has counseled staff regarding the submission time frames and will take necessary measures to ensure review, signoff and timely submission of quarterly Cash on Hand Reporting.