Audit 310722

FY End
2023-09-30
Total Expended
$1.67M
Findings
2
Programs
5
Year: 2023 Accepted: 2024-06-28

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
403701 2023-001 Significant Deficiency - A
980143 2023-001 Significant Deficiency - A

Contacts

Name Title Type
W3K5CJAECZB6 Juanita Price Auditee
2022326100 Terry Tyler Auditor
No contacts on file

Notes to SEFA

Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting. Allowability is determined according to the principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under those cost principles, certain expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The organization allocates its expenses among its various programs in accordance with applicable laws, regulations, contracts, and grants. Expenses that can be identified with specific programs are allocated directly according to their natural expenditure classification. Joint costs are allocated based on various identifiable bases. Indirect expenses are recorded and then allocated based on a rate relative to salaries or other direct costs, in accordance with specifications outlined in each program’s grant document. For the year ended September 30, 2023, Hillcrest elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance for its federal grants. The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting. Allowability is determined according to the principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under those cost principles, certain expenditures are not allowable or are limited as to reimbursement.
Title: SCOPE OF AUDIT PURSUANT TO THE UNIFORM GUIDANCE Accounting Policies: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting. Allowability is determined according to the principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under those cost principles, certain expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The organization allocates its expenses among its various programs in accordance with applicable laws, regulations, contracts, and grants. Expenses that can be identified with specific programs are allocated directly according to their natural expenditure classification. Joint costs are allocated based on various identifiable bases. Indirect expenses are recorded and then allocated based on a rate relative to salaries or other direct costs, in accordance with specifications outlined in each program’s grant document. For the year ended September 30, 2023, Hillcrest elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance for its federal grants. The Uniform Guidance audit was performed for the year ended September 30, 2023. All federal awards received by Hillcrest directly or indirectly have been included in the schedule of federal awards and are within the scope of the audit pursuant to the Uniform Guidance.
Title: COST ALLOCATION Accounting Policies: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting. Allowability is determined according to the principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under those cost principles, certain expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The organization allocates its expenses among its various programs in accordance with applicable laws, regulations, contracts, and grants. Expenses that can be identified with specific programs are allocated directly according to their natural expenditure classification. Joint costs are allocated based on various identifiable bases. Indirect expenses are recorded and then allocated based on a rate relative to salaries or other direct costs, in accordance with specifications outlined in each program’s grant document. For the year ended September 30, 2023, Hillcrest elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance for its federal grants. The organization allocates its expenses among its various programs in accordance with applicable laws, regulations, contracts, and grants. Expenses that can be identified with specific programs are allocated directly according to their natural expenditure classification. Joint costs are allocated based on various identifiable bases. Indirect expenses are recorded and then allocated based on a rate relative to salaries or other direct costs, in accordance with specifications outlined in each program’s grant document. For the year ended September 30, 2023, Hillcrest elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance for its federal grants.
Title: COMMITMENTS AND CONTINGENCIES Accounting Policies: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting. Allowability is determined according to the principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under those cost principles, certain expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The organization allocates its expenses among its various programs in accordance with applicable laws, regulations, contracts, and grants. Expenses that can be identified with specific programs are allocated directly according to their natural expenditure classification. Joint costs are allocated based on various identifiable bases. Indirect expenses are recorded and then allocated based on a rate relative to salaries or other direct costs, in accordance with specifications outlined in each program’s grant document. For the year ended September 30, 2023, Hillcrest elected to use the 10-percent de minimis indirect cost rate allowed under Uniform Guidance for its federal grants. Federal grants received by Hillcrest are subject to review and audit by grantor agencies. Hillcrest’s management believes that the results of such audits will not have a material effect on the schedule of expenditures of federal awards.

Finding Details

Federal Agency: U.S. Department of Health and Human Services Compliance Requirement: Activities Allowed, Allowable Costs (Payroll) Type of Finding: Significant Deficiency in Internal Control over Compliance Federal Program: 93.696 – Certified Community Behavioral Health Clinics Grant Award: 1H79SM086741-01 Condition/Context During testing over payroll, we noted that out of ten (10) employees selected for testing, documentation of time and effort for one employee was not sufficiently documented, as the allocation of time and effort spent on program-related and general and administrative activities according to the time reporting system did not agree with the related accounting records. Criteria 2 CFR part 200.430 of the Uniform Guidance requires that “charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must….be incorporated into the official records and…support the distribution of the employee’s salary or wages among specific activities.” Cause Sufficient documentation related to time and effort was not maintained by management for the above employee. Effect It could not be determined if the excess time and effort was related to the federal award programs and, therefore, appropriately included as federal expenditures. Questioned Costs Not determinable since it was not clear if the employee partially or fully worked on program-related activities. Recommendation We recommend that management implement procedures to ensure that all time and effort spent on federal award programs be adequately documented with underlying contracts, offer letters, personnel action forms, and time sheets. Views of Responsible Officials and Planned Corrective Actions See corrective actions plans section.
Federal Agency: U.S. Department of Health and Human Services Compliance Requirement: Activities Allowed, Allowable Costs (Payroll) Type of Finding: Significant Deficiency in Internal Control over Compliance Federal Program: 93.696 – Certified Community Behavioral Health Clinics Grant Award: 1H79SM086741-01 Condition/Context During testing over payroll, we noted that out of ten (10) employees selected for testing, documentation of time and effort for one employee was not sufficiently documented, as the allocation of time and effort spent on program-related and general and administrative activities according to the time reporting system did not agree with the related accounting records. Criteria 2 CFR part 200.430 of the Uniform Guidance requires that “charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must….be incorporated into the official records and…support the distribution of the employee’s salary or wages among specific activities.” Cause Sufficient documentation related to time and effort was not maintained by management for the above employee. Effect It could not be determined if the excess time and effort was related to the federal award programs and, therefore, appropriately included as federal expenditures. Questioned Costs Not determinable since it was not clear if the employee partially or fully worked on program-related activities. Recommendation We recommend that management implement procedures to ensure that all time and effort spent on federal award programs be adequately documented with underlying contracts, offer letters, personnel action forms, and time sheets. Views of Responsible Officials and Planned Corrective Actions See corrective actions plans section.