Audit 310316

FY End
2023-09-30
Total Expended
$3.60M
Findings
2
Programs
3
Organization: The Housing Authority of Cheraw (SC)
Year: 2023 Accepted: 2024-06-27
Auditor: Scmo

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
403173 2023-001 Significant Deficiency - H
979615 2023-001 Significant Deficiency - H

Programs

ALN Program Spent Major Findings
14.881 Moving to Work Demonstration Program $3.39M Yes 1
10.427 Rural Rental Assistance Payments $160,221 - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $55,464 - 0

Contacts

Name Title Type
U8NJMJS3AZ36 Judy Calhoun Auditee
8436694163 Chad Porter Auditor
No contacts on file

Notes to SEFA

Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Housing Authority of Cheraw (the Authority) that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements De Minimis Rate Used: N Rate Explanation: Housing Authority of Cheraw elected to not use the 10% de minimums indirect cost rate allowed in the Uniform Guidance.

Finding Details

Criteria: Emergency Safety and Security grants should be managed in the same manner as grants provided by the Department for unforeseeable or unpreventable emergenciesunder 24 C.F.R § 905.204. Therefore, PHAs have 1 year to obligate and 2 years to expend Emergency Safety and Security grant funds. Additional guidance from PIH notice 2023-10 Condition: The Housing Authority obligated the funds within time frame above however only spent approximately 50% of the obligated funds with the 24 months. Context: The 2021 Emergancy CFP grant of approximately $2.8 million was obligated within 12 months however only approximately $1.4 million was expended withing the 24 month period resulting in$1.4 million being returned to HUD. Cause: Due to changes in staff, disagreements with contractors the obligated funds were not spent in time to meet the HUD compliance requirements. Effect: The Housing Authority was required to return the unspent funds after 24 months . Recommendations: Furture contracts should be monitored closely to ensure compliance with HUD guidelines to avoid returning significant portion of grants to HUD.
Criteria: Emergency Safety and Security grants should be managed in the same manner as grants provided by the Department for unforeseeable or unpreventable emergenciesunder 24 C.F.R § 905.204. Therefore, PHAs have 1 year to obligate and 2 years to expend Emergency Safety and Security grant funds. Additional guidance from PIH notice 2023-10 Condition: The Housing Authority obligated the funds within time frame above however only spent approximately 50% of the obligated funds with the 24 months. Context: The 2021 Emergancy CFP grant of approximately $2.8 million was obligated within 12 months however only approximately $1.4 million was expended withing the 24 month period resulting in$1.4 million being returned to HUD. Cause: Due to changes in staff, disagreements with contractors the obligated funds were not spent in time to meet the HUD compliance requirements. Effect: The Housing Authority was required to return the unspent funds after 24 months . Recommendations: Furture contracts should be monitored closely to ensure compliance with HUD guidelines to avoid returning significant portion of grants to HUD.