Audit 310315

FY End
2023-09-30
Total Expended
$11.35M
Findings
4
Programs
4
Organization: Housing Authority of Florence (AL)
Year: 2023 Accepted: 2024-06-27
Auditor: Scmo

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
403171 2023-001 Significant Deficiency - H
403172 2023-002 Significant Deficiency - B
979613 2023-001 Significant Deficiency - H
979614 2023-002 Significant Deficiency - B

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $4.46M - 0
14.872 Public Housing Capital Fund $3.65M Yes 2
14.850 Public and Indian Housing $3.17M - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $71,427 - 0

Contacts

Name Title Type
CSX2ELJUH5L5 Jennifer Manning Auditee
8436694163 Chad Porter Auditor
No contacts on file

Notes to SEFA

Title: (1) Summary of Significant Accounting Policies Applicable to the Schedule of Expenditures of Federal Awards Accounting Policies: Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Housing Authority of Florence (Authority) that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: Housing Authority of Florence elected to not use the 10% de minimums indirect cost rate allowed in the Uniform Guidance. Scope of Presentation The accompanying schedule presents the expenditures incurred (and related awards received) by the Housing Authority of Florence (Authority) that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule. Basis of Accounting The expenditures included in the accompanying schedule were reported on the accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The information in this schedule is presented in accordance with the requirements of Uniform Guidance. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Indirect Cost Rate Housing Authority of Florence elected to not use the 10% de minimums indirect cost rate allowed in the Uniform Guidance.

Finding Details

Emergency Safety and Security grants should be managed in the same manner as grants provided by the Department for unforeseeable or unpreventable emergenciesunder 24 C.F.R § 905.204. Therefore, PHAs have 1 year to obligate and 2 years to expend Emergency Safety and Security grant funds. Additional guidance from PIH notice 2023-10 The Housing Authority obligated the funds within time frame above however only spent approximately 50% of the obligated funds with the 24 months. The 2021 Emergancy CFP grant of approximately $2.3 million was obligated within 12 months however only approximately $1.96 million was expended withing the 24 month period resulting in $0.3 million being returned to HUD. Due to changes in staff, disagreements with contractors the obligated funds were not spent in time to meet the HUD compliance requirements. The Housing Authority was required to return the unspent funds after 24 months . Furture contracts should be monitored closely to ensure compliance with HUD guidelines to avoid returning significant portion of grants to HUD. Management agree with the findings see Corrective Action Plan (CAP)
Capital Fund Program Grants Draws Under Moving to Work (MTW) Budget Lines HUD Moving to Work (MTW) is a separate Assistance Listing Number (ALN). The Authority is transitioning to MTW from traditional Capital Fund Program. During they year the Authority drew capital funds from CFP year 2022 under MTW code 1492, however did not implement MTW during the year. The Authority drew $947,971 of capital funds under 1492 MTW budget line, however did not implement MTW during the fiscal year. The 2022 CFP grant of approximately $2.4 million is all budgeted 1492 MTW and the Authority has spent $0.9 million of the budget. Due to changes in staff, and other programs not ready to implement MTW the Authority did not meet the HUD compliance requirements. The Authority reported Capital Fund draws under 14.872 ALN instead of 14.881 ALN (MTW) in the Schedule of Federal Awards and Financial Datat Schedules (FDS). Furture draws should not be spent until MTW is implemented across the Authority total programs (Public Housing, Housing Choice Voucher and Capital Fund). Management agree with the findings see Corrective Action Plan (CAP)
Emergency Safety and Security grants should be managed in the same manner as grants provided by the Department for unforeseeable or unpreventable emergenciesunder 24 C.F.R § 905.204. Therefore, PHAs have 1 year to obligate and 2 years to expend Emergency Safety and Security grant funds. Additional guidance from PIH notice 2023-10 The Housing Authority obligated the funds within time frame above however only spent approximately 50% of the obligated funds with the 24 months. The 2021 Emergancy CFP grant of approximately $2.3 million was obligated within 12 months however only approximately $1.96 million was expended withing the 24 month period resulting in $0.3 million being returned to HUD. Due to changes in staff, disagreements with contractors the obligated funds were not spent in time to meet the HUD compliance requirements. The Housing Authority was required to return the unspent funds after 24 months . Furture contracts should be monitored closely to ensure compliance with HUD guidelines to avoid returning significant portion of grants to HUD. Management agree with the findings see Corrective Action Plan (CAP)
Capital Fund Program Grants Draws Under Moving to Work (MTW) Budget Lines HUD Moving to Work (MTW) is a separate Assistance Listing Number (ALN). The Authority is transitioning to MTW from traditional Capital Fund Program. During they year the Authority drew capital funds from CFP year 2022 under MTW code 1492, however did not implement MTW during the year. The Authority drew $947,971 of capital funds under 1492 MTW budget line, however did not implement MTW during the fiscal year. The 2022 CFP grant of approximately $2.4 million is all budgeted 1492 MTW and the Authority has spent $0.9 million of the budget. Due to changes in staff, and other programs not ready to implement MTW the Authority did not meet the HUD compliance requirements. The Authority reported Capital Fund draws under 14.872 ALN instead of 14.881 ALN (MTW) in the Schedule of Federal Awards and Financial Datat Schedules (FDS). Furture draws should not be spent until MTW is implemented across the Authority total programs (Public Housing, Housing Choice Voucher and Capital Fund). Management agree with the findings see Corrective Action Plan (CAP)