2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-003 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal and Child Health Services Block Grant to the State Assistance Listing Number: 93.994 Federal Award Numbers and Year: SCM57019 October 1, 2021 - September 30, 2023 SCM56903 October 1, 2021 - September 30, 2023 Condition: Out of a sample of 25 timecards, 3 were lacking evidence of approval. The 3 timecards that were not approved were all for the same hourly employee charged to the grant each pay period. All of the employee's wages pertained to federal grant activities. Criteria: Payroll charged to federal awards is subject to standards of documentation required by the Uniform Guidance. Cause: The individual was the only hourly employee charged to the grant. The system of approval used for salaried employees charged to the grant did not alert the Organization that the hourly employee's timecard was not approved. Effect: Payroll for unallowed costs could be incorrectly charged to the grant. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process that ensures all employee timecards with time charged to federal grants are approved. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement controls that require all time cards for individuals with time charged to federal grants to be approved by the grant supervisor.
2022-003 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal and Child Health Services Block Grant to the State Assistance Listing Number: 93.994 Federal Award Numbers and Year: SCM57019 October 1, 2021 - September 30, 2023 SCM56903 October 1, 2021 - September 30, 2023 Condition: Out of a sample of 25 timecards, 3 were lacking evidence of approval. The 3 timecards that were not approved were all for the same hourly employee charged to the grant each pay period. All of the employee's wages pertained to federal grant activities. Criteria: Payroll charged to federal awards is subject to standards of documentation required by the Uniform Guidance. Cause: The individual was the only hourly employee charged to the grant. The system of approval used for salaried employees charged to the grant did not alert the Organization that the hourly employee's timecard was not approved. Effect: Payroll for unallowed costs could be incorrectly charged to the grant. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process that ensures all employee timecards with time charged to federal grants are approved. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement controls that require all time cards for individuals with time charged to federal grants to be approved by the grant supervisor.
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-002 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal, Infant, and Early Childhood Home Visiting Grant Program Assistance Listing Number: 93.870 Federal Award Numbers and Year: SCM36258 Amendment #2 October 1, 2021 - September 30, 2022 SCM36258 Amendment #3 October 1, 2022 - September 29, 2024 SCM58630 October 1, 2021 - September 29, 2023 SCM 65543 October 1, 2022 - September 30, 2024 Condition: The payroll allocation that determines costs charged to the federal grant was not updated in time for the payroll system to adjust costs charged to the grant for the corresponding payroll periods. Criteria: The Organization is required to maintain a system of internal controls that ensures only payroll costs incurred for time spent on federal grant activities is charged to the federal grant. Cause: Management was not aware of the cutoff time in the payroll system after which time entered would not be correctly allocated to the grant. Effect: Payroll was incorrectly allocated to the grant resulting in questioned costs. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process to ensure payroll is accurately allocated to the grant for reimbursement. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement an oversight process to prevent future payroll allocation errors. Questioned Costs: $4,774
2022-003 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal and Child Health Services Block Grant to the State Assistance Listing Number: 93.994 Federal Award Numbers and Year: SCM57019 October 1, 2021 - September 30, 2023 SCM56903 October 1, 2021 - September 30, 2023 Condition: Out of a sample of 25 timecards, 3 were lacking evidence of approval. The 3 timecards that were not approved were all for the same hourly employee charged to the grant each pay period. All of the employee's wages pertained to federal grant activities. Criteria: Payroll charged to federal awards is subject to standards of documentation required by the Uniform Guidance. Cause: The individual was the only hourly employee charged to the grant. The system of approval used for salaried employees charged to the grant did not alert the Organization that the hourly employee's timecard was not approved. Effect: Payroll for unallowed costs could be incorrectly charged to the grant. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process that ensures all employee timecards with time charged to federal grants are approved. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement controls that require all time cards for individuals with time charged to federal grants to be approved by the grant supervisor.
2022-003 ALLOWABLE COSTS Federal Agency: Department of Health and Human Services Federal Program: Maternal and Child Health Services Block Grant to the State Assistance Listing Number: 93.994 Federal Award Numbers and Year: SCM57019 October 1, 2021 - September 30, 2023 SCM56903 October 1, 2021 - September 30, 2023 Condition: Out of a sample of 25 timecards, 3 were lacking evidence of approval. The 3 timecards that were not approved were all for the same hourly employee charged to the grant each pay period. All of the employee's wages pertained to federal grant activities. Criteria: Payroll charged to federal awards is subject to standards of documentation required by the Uniform Guidance. Cause: The individual was the only hourly employee charged to the grant. The system of approval used for salaried employees charged to the grant did not alert the Organization that the hourly employee's timecard was not approved. Effect: Payroll for unallowed costs could be incorrectly charged to the grant. Identification of Repeat Findings: This is not a repeat finding. Recommendation: Management should implement a review process that ensures all employee timecards with time charged to federal grants are approved. Views of Responsible Officials and Planned Corrective Actions: Management agrees with the finding and will implement controls that require all time cards for individuals with time charged to federal grants to be approved by the grant supervisor.