Audit 310217

FY End
2023-06-30
Total Expended
$1.22M
Findings
4
Programs
9
Year: 2023 Accepted: 2024-06-26

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
403068 2023-002 Material Weakness - N
403069 2023-002 Material Weakness - N
979510 2023-002 Material Weakness - N
979511 2023-002 Material Weakness - N

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $835,960 Yes 1
10.666 Schools and Roads - Grants to Counties $108,281 - 0
84.027 Special Education_grants to States $49,586 - 0
84.010 Title I Grants to Local Educational Agencies $43,842 - 0
84.358 Rural Education $17,896 - 0
84.424 Student Support and Academic Enrichment Program $10,763 - 0
15.226 Payments in Lieu of Taxes $10,027 - 0
84.367 Improving Teacher Quality State Grants $5,095 - 0
10.555 National School Lunch Program $255 - 0

Contacts

Name Title Type
E6HRC6AF1WD7 Corissa Wright Auditee
5415734823 Jeny Grupe Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of the District under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position and changes in fund balance of the District.
Title: Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. There were no awards passed through to subrecipients.
Title: Schools and Roads - Grants to Counties Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The District includes Schools and Roads - Grants to Counties in the schedule due to requirements of the Oregon Department of Education. These expenditures are not subject to the Uniform Guidance audit due to treatment based on guidance provided by both the Oregon Department of Education and United States Department of Agriculture.

Finding Details

2023-002: Federal #85.425 – Education Stabilization Fund – Special Tests Finding Type - Material weakness in internal control over compliance. Criteria - Management must have internal controls in place to ensure that construction contracts over $2,000 meet Davis-Bacon prevailing wage requirements prior to charging contract related costs to the Education Stabilization Fund grants. Condition – The District issued $835,960 payment using GEER II funds (84.425C) for fiber internet installation prior to receiving and reviewing contractor provided certified payroll reports. Cause - Internal controls in place did not ensure that contractor payroll met the Davis-Bacon prevailing wage requirements. Effect or Potential Effect – The District could have charged contract costs to the program that were not allowable. Recommendations - We highly recommend that the District implement controls that verify compliance with Davis-Bacon prevailing wage requirements for all construction contracts using Education Stabilization funds and retain supporting documentation. Views of Responsible Officials and Planned Corrective Actions - Management agrees with this finding. Management will properly apply internal controls to ensure contractors meet the Davis-Bacon prevailing wage requirements prior to charging expenses to the Education Stabilization Fund grants.
2023-002: Federal #85.425 – Education Stabilization Fund – Special Tests Finding Type - Material weakness in internal control over compliance. Criteria - Management must have internal controls in place to ensure that construction contracts over $2,000 meet Davis-Bacon prevailing wage requirements prior to charging contract related costs to the Education Stabilization Fund grants. Condition – The District issued $835,960 payment using GEER II funds (84.425C) for fiber internet installation prior to receiving and reviewing contractor provided certified payroll reports. Cause - Internal controls in place did not ensure that contractor payroll met the Davis-Bacon prevailing wage requirements. Effect or Potential Effect – The District could have charged contract costs to the program that were not allowable. Recommendations - We highly recommend that the District implement controls that verify compliance with Davis-Bacon prevailing wage requirements for all construction contracts using Education Stabilization funds and retain supporting documentation. Views of Responsible Officials and Planned Corrective Actions - Management agrees with this finding. Management will properly apply internal controls to ensure contractors meet the Davis-Bacon prevailing wage requirements prior to charging expenses to the Education Stabilization Fund grants.
2023-002: Federal #85.425 – Education Stabilization Fund – Special Tests Finding Type - Material weakness in internal control over compliance. Criteria - Management must have internal controls in place to ensure that construction contracts over $2,000 meet Davis-Bacon prevailing wage requirements prior to charging contract related costs to the Education Stabilization Fund grants. Condition – The District issued $835,960 payment using GEER II funds (84.425C) for fiber internet installation prior to receiving and reviewing contractor provided certified payroll reports. Cause - Internal controls in place did not ensure that contractor payroll met the Davis-Bacon prevailing wage requirements. Effect or Potential Effect – The District could have charged contract costs to the program that were not allowable. Recommendations - We highly recommend that the District implement controls that verify compliance with Davis-Bacon prevailing wage requirements for all construction contracts using Education Stabilization funds and retain supporting documentation. Views of Responsible Officials and Planned Corrective Actions - Management agrees with this finding. Management will properly apply internal controls to ensure contractors meet the Davis-Bacon prevailing wage requirements prior to charging expenses to the Education Stabilization Fund grants.
2023-002: Federal #85.425 – Education Stabilization Fund – Special Tests Finding Type - Material weakness in internal control over compliance. Criteria - Management must have internal controls in place to ensure that construction contracts over $2,000 meet Davis-Bacon prevailing wage requirements prior to charging contract related costs to the Education Stabilization Fund grants. Condition – The District issued $835,960 payment using GEER II funds (84.425C) for fiber internet installation prior to receiving and reviewing contractor provided certified payroll reports. Cause - Internal controls in place did not ensure that contractor payroll met the Davis-Bacon prevailing wage requirements. Effect or Potential Effect – The District could have charged contract costs to the program that were not allowable. Recommendations - We highly recommend that the District implement controls that verify compliance with Davis-Bacon prevailing wage requirements for all construction contracts using Education Stabilization funds and retain supporting documentation. Views of Responsible Officials and Planned Corrective Actions - Management agrees with this finding. Management will properly apply internal controls to ensure contractors meet the Davis-Bacon prevailing wage requirements prior to charging expenses to the Education Stabilization Fund grants.