Audit 308573

FY End
2023-12-31
Total Expended
$6.34M
Findings
2
Programs
22
Organization: Action for Eastern Montana (MT)
Year: 2023 Accepted: 2024-06-11

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
400550 2023-001 Significant Deficiency - E
976992 2023-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
93.600 Head Start $2.74M - 0
93.568 Low-Income Home Energy Assistance $1.08M Yes 1
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $466,761 Yes 0
93.569 Community Services Block Grant $404,533 - 0
17.259 Wia Youth Activities $319,427 - 0
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $236,094 Yes 0
81.042 Weatherization Assistance for Low-Income Persons $196,348 Yes 0
94.016 Senior Companion Program $185,829 - 0
93.747 Elder Abuse Prevention Interventions Program $138,408 - 0
14.879 Mainstream Vouchers $108,821 - 0
10.558 Child and Adult Care Food Program $103,722 - 0
93.575 Child Care and Development Block Grant $94,371 - 0
93.053 Nutrition Services Incentive Program $83,456 Yes 0
93.042 Special Programs for the Aging_title Vii, Chapter 2_long Term Care Ombudsman Services for Older Individuals $59,072 - 0
93.052 National Family Caregiver Support, Title Iii, Part E $37,382 - 0
93.324 State Health Insurance Assistance Program $31,623 - 0
10.565 Commodity Supplemental Food Program $21,587 - 0
21.023 Emergency Rental Assistance Program $18,336 - 0
93.499 Low Income Household Water Assistance Program $7,159 - 0
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $3,212 - 0
32.011 Emergency Rental Assistance $1,113 - 0
93.041 Special Programs for the Aging_title Vii, Chapter 3_programs for Prevention of Elder Abuse, Neglect, and Exploitation $647 - 0

Contacts

Name Title Type
L3FTXA5RQ9B5 Lea Ringen Auditee
4063373564 Keegan Witt Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (Schedule) is presented on the accrual basis of accounting, which is the same basis of accounting used for financial reporting purposes. The Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Expenditures are recognized following the cost principles contained in the Uniform Guidance. Negative amounts shown on the Schedule present adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years and match amounts paid. Because the Schedule presents only a selected portion of the operations of AEM, it is not intended to and does not present the financial position, changes in net assets, or cash flows of AEM. De Minimis Rate Used: N Rate Explanation: AEM has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance. The accompanying schedule of expenditures of federal awards (Schedule) is presented on the accrual basis of accounting, which is the same basis of accounting used for financial reporting purposes. The Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Expenditures are recognized following the cost principles contained in the Uniform Guidance. Negative amounts shown on the Schedule present adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years and match amounts paid. Because the Schedule presents only a selected portion of the operations of AEM, it is not intended to and does not present the financial position, changes in net assets, or cash flows of AEM.
Title: PROGRAM DESCRIPTIONS Accounting Policies: BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (Schedule) is presented on the accrual basis of accounting, which is the same basis of accounting used for financial reporting purposes. The Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Expenditures are recognized following the cost principles contained in the Uniform Guidance. Negative amounts shown on the Schedule present adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years and match amounts paid. Because the Schedule presents only a selected portion of the operations of AEM, it is not intended to and does not present the financial position, changes in net assets, or cash flows of AEM. De Minimis Rate Used: N Rate Explanation: AEM has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance. AEM is a not-for-profit corporation located in Glendive, Montana. AEM is part of a national network of community action agencies that were created by the federal government to combat poverty. AEM partners with various agencies to provide basic needs services within eastern Montana.
Title: INDIRECT COST RATE Accounting Policies: BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (Schedule) is presented on the accrual basis of accounting, which is the same basis of accounting used for financial reporting purposes. The Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Expenditures are recognized following the cost principles contained in the Uniform Guidance. Negative amounts shown on the Schedule present adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years and match amounts paid. Because the Schedule presents only a selected portion of the operations of AEM, it is not intended to and does not present the financial position, changes in net assets, or cash flows of AEM. De Minimis Rate Used: N Rate Explanation: AEM has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance. AEM has elected not to use the 10 percent de minimis indirect cost rate allowed under Uniform Guidance.

Finding Details

2023-001 Preferential Treatment of Applications Criteria: Eligible applicants must be selected on a higher priority level based on home energy costs and needs in relation to income and household size. (42 USC 8624(b)(5)). Condition/Context: During our testing we found that the Organization provided certain applicants with preferential treatment and did not follow the requirements of 42 USC 8624(b)(5). Cause: Program staff were engaging in preferential treatment, which was unknown to others in the Organization. Recommendation: We recommend that the Organization implements policies and procedures to increase monitoring of this program in an effort to ensure preferential treatment for such applicants is prevented. Views of responsible officials and planned corrective actions: Please see the last page of this report for managements response to this finding.
2023-001 Preferential Treatment of Applications Criteria: Eligible applicants must be selected on a higher priority level based on home energy costs and needs in relation to income and household size. (42 USC 8624(b)(5)). Condition/Context: During our testing we found that the Organization provided certain applicants with preferential treatment and did not follow the requirements of 42 USC 8624(b)(5). Cause: Program staff were engaging in preferential treatment, which was unknown to others in the Organization. Recommendation: We recommend that the Organization implements policies and procedures to increase monitoring of this program in an effort to ensure preferential treatment for such applicants is prevented. Views of responsible officials and planned corrective actions: Please see the last page of this report for managements response to this finding.