Audit 308324

2023-003 – REPORTNG Federal Program: Opioid State Targeted Response Federal Agency: U.S. Department of Health and Human Services Assistance Listing Number: 93.788 Grant Award Number and Year: #20-10328, 9/30/2020 – 9/29/2022; and #CA23MAT005. 9/30/2022 – 6/30/2024 Criteria: §200.334 of the Uniform Guidance states that "Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report." Condition: It was noted during testing of the reporting requirements of this award, that the Institute could not locate supporting documents for 2 of 4 data elements selected for testing from related performance reports. These were data elements related to the results of programming, rather than financial data. Questioned Costs: No questioned costs. Cause: The Institute does not appear to have policies and procedures in place that require personnel to retain and organize documents and records collected to prepare performance reports. Effect: There is a risk that if the pass-through entity or federal agency were to request access to supporting records, the Institute would not be able to produce the requested documentation, which may jeopardize continued funding from those sources. Recommendation: We recommend that the Institute develop policies that require personnel to compile records that support data communicated to granting agencies in performance reports, and retain this documentation in accordance with Uniform Guidance record retention guidelines. Organization’s Corrective Action Plan: Refer to Organization’s Corrective Action Plan below.

2023-003 – REPORTNG Federal Program: Opioid State Targeted Response Federal Agency: U.S. Department of Health and Human Services Assistance Listing Number: 93.788 Grant Award Number and Year: #20-10328, 9/30/2020 – 9/29/2022; and #CA23MAT005. 9/30/2022 – 6/30/2024 Criteria: §200.334 of the Uniform Guidance states that "Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report." Condition: It was noted during testing of the reporting requirements of this award, that the Institute could not locate supporting documents for 2 of 4 data elements selected for testing from related performance reports. These were data elements related to the results of programming, rather than financial data. Questioned Costs: No questioned costs. Cause: The Institute does not appear to have policies and procedures in place that require personnel to retain and organize documents and records collected to prepare performance reports. Effect: There is a risk that if the pass-through entity or federal agency were to request access to supporting records, the Institute would not be able to produce the requested documentation, which may jeopardize continued funding from those sources. Recommendation: We recommend that the Institute develop policies that require personnel to compile records that support data communicated to granting agencies in performance reports, and retain this documentation in accordance with Uniform Guidance record retention guidelines. Organization’s Corrective Action Plan: Refer to Organization’s Corrective Action Plan below.

2023-003 – REPORTNG Federal Program: Opioid State Targeted Response Federal Agency: U.S. Department of Health and Human Services Assistance Listing Number: 93.788 Grant Award Number and Year: #20-10328, 9/30/2020 – 9/29/2022; and #CA23MAT005. 9/30/2022 – 6/30/2024 Criteria: §200.334 of the Uniform Guidance states that "Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report." Condition: It was noted during testing of the reporting requirements of this award, that the Institute could not locate supporting documents for 2 of 4 data elements selected for testing from related performance reports. These were data elements related to the results of programming, rather than financial data. Questioned Costs: No questioned costs. Cause: The Institute does not appear to have policies and procedures in place that require personnel to retain and organize documents and records collected to prepare performance reports. Effect: There is a risk that if the pass-through entity or federal agency were to request access to supporting records, the Institute would not be able to produce the requested documentation, which may jeopardize continued funding from those sources. Recommendation: We recommend that the Institute develop policies that require personnel to compile records that support data communicated to granting agencies in performance reports, and retain this documentation in accordance with Uniform Guidance record retention guidelines. Organization’s Corrective Action Plan: Refer to Organization’s Corrective Action Plan below.

2023-003 – REPORTNG Federal Program: Opioid State Targeted Response Federal Agency: U.S. Department of Health and Human Services Assistance Listing Number: 93.788 Grant Award Number and Year: #20-10328, 9/30/2020 – 9/29/2022; and #CA23MAT005. 9/30/2022 – 6/30/2024 Criteria: §200.334 of the Uniform Guidance states that "Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report." Condition: It was noted during testing of the reporting requirements of this award, that the Institute could not locate supporting documents for 2 of 4 data elements selected for testing from related performance reports. These were data elements related to the results of programming, rather than financial data. Questioned Costs: No questioned costs. Cause: The Institute does not appear to have policies and procedures in place that require personnel to retain and organize documents and records collected to prepare performance reports. Effect: There is a risk that if the pass-through entity or federal agency were to request access to supporting records, the Institute would not be able to produce the requested documentation, which may jeopardize continued funding from those sources. Recommendation: We recommend that the Institute develop policies that require personnel to compile records that support data communicated to granting agencies in performance reports, and retain this documentation in accordance with Uniform Guidance record retention guidelines. Organization’s Corrective Action Plan: Refer to Organization’s Corrective Action Plan below.