Audit 308211

FY End
2023-06-30
Total Expended
$1.39M
Findings
4
Programs
17
Year: 2023 Accepted: 2024-06-05
Auditor: Eide Bailly LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
400094 2023-001 Material Weakness - B
400095 2023-001 Material Weakness - B
976536 2023-001 Material Weakness - B
976537 2023-001 Material Weakness - B

Contacts

Name Title Type
M435ZLKRMRA6 Angelica Ayala Auditee
5595822868 Bill Williams Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards (the schedule) includes the federal award activity of the Lakeside Union Elementary School District (the District) under programs of the federal government for the year ended June 30, 2023. The information is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Lakeside Union Elementary School District, it is not intended to and does not present the net position, changes in net position or fund balances of Lakeside Union Elementary School District.
Title: Summary of Significant Accounting Policies Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Expenditures reported in the schedule are reported on the modified accrual basis of accounting. When applicable, such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. No federal financial assistance has been provided to a subrecipient.
Title: Indirect Cost Rate Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The District has not elected to use the ten percent de minimis cost rate.
Title: Food Donation Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Nonmonetary assistance is reported in this schedule at the fair market value of the commodities received and disbursed. For the fiscal year ending June 30, 2023, the District used food commodities totaling $8,358.
Title: SEFA Reconciliation Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards includes the Federal grant activity of the District and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. The District has not elected to use the ten percent de minimis cost rate as covered in Section 200.414 Indirect (F&A) costs of the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The following schedule provides reconciliation between revenues reported on the Statement of Revenues, Expenditures, and Changes in Fund Balances, and the related expenditures reported on the Schedule of Expenditures of Federal Awards. The reconciling amounts consist of the National School Lunch Program – Supply Chain Assistance Funds that have been recorded in the current period as revenues but have not been expended as of June 30, 2023. These unspent funds are reported as legally restricted ending balances.

Finding Details

Federal Program Affected Program Name: COVID-19 - Elementary and Secondary School Emergency Relief (ESSER III) Fund: Learning Loss (Resource 3214) and Expanded Learning Opportunities (ELO) Grant, ESSER III (Resource 3219) Assistance Listing Number: 84.425U Pass-Through Entity: California Department of Education (CDE) Five Digit Code AB 3627 Finding Type 50000 Federal Compliance 2023-001 50000 – Federal ComplianceFederal Agency: U.S. Department of Education Type of Compliance Finding: Activities Allowed or Unallowed and Allowable Costs Criteria The United States Department of Education has approved a delegation agreement with the California Department of Education (CDE) that authorizes the CDE to establish indirect cost rates for California’s local education agencies (LEAs). The CDE has been delegated authority to calculate and approve indirect cost rates annually for LEAs. For the Education Stabilization Fund (ESF) Programs in fiscal year 2022-2023, Education Code Section 38101(c) limits school districts’ indirect costs to the lesser of the District’s individual CDE approved indirect cost rate, or the statewide average indirect cost rate. Indirect costs for the total ESSER III allocation (Resource 3213 and 3214 combined) should be charged to Resource 3213 only. Indirect cost for the Expanded Learning Opportunities, ESSER III program (Resource 3219) is not allowable. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our audit, we found the District incorrectly charged $10,900 of indirect costs to Resource 3214. The District’s total indirect costs, $30,500, for Resources 3213 and 3214 combined were under the LEA approved rate of 7.78%. In addition, the District incorrectly charged $2,200 of indirect costs to Resource 3219, which does not allow indirect costs.Questioned Costs A total of $13,100 in questioned costs was identified as a result of the conditions identified above. Context The condition was identified through review of the general ledger and indirect cost recalculations for all programs under the ESF Programs. Effect The District is out of compliance with allowable indirect cost charge requirements of the COVID-19 - Elementary and Secondary School Emergency Relief Fund programs. Cause The condition identified above appears to be due to the District not being familiar with the indirect cost requirements for each of the ESF federal programs. In addition, the independent reviewer did not complete a thorough review of the indirect cost calculation. Repeat Finding No Recommendation In the 2023-2024 fiscal year, the District should transfer $10,900 from the District’s General Fund Resource 3213 to the District’s General Fund Resource 3214, as well as, transferring $2,200 from the District’s General Fund unrestricted resource. In addition, the District should revamp its procedures over indirect cost calculation to ensure it is only charging indirect costs to those programs that allow it.
Federal Program Affected Program Name: COVID-19 - Elementary and Secondary School Emergency Relief (ESSER III) Fund: Learning Loss (Resource 3214) and Expanded Learning Opportunities (ELO) Grant, ESSER III (Resource 3219) Assistance Listing Number: 84.425U Pass-Through Entity: California Department of Education (CDE) Five Digit Code AB 3627 Finding Type 50000 Federal Compliance 2023-001 50000 – Federal ComplianceFederal Agency: U.S. Department of Education Type of Compliance Finding: Activities Allowed or Unallowed and Allowable Costs Criteria The United States Department of Education has approved a delegation agreement with the California Department of Education (CDE) that authorizes the CDE to establish indirect cost rates for California’s local education agencies (LEAs). The CDE has been delegated authority to calculate and approve indirect cost rates annually for LEAs. For the Education Stabilization Fund (ESF) Programs in fiscal year 2022-2023, Education Code Section 38101(c) limits school districts’ indirect costs to the lesser of the District’s individual CDE approved indirect cost rate, or the statewide average indirect cost rate. Indirect costs for the total ESSER III allocation (Resource 3213 and 3214 combined) should be charged to Resource 3213 only. Indirect cost for the Expanded Learning Opportunities, ESSER III program (Resource 3219) is not allowable. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our audit, we found the District incorrectly charged $10,900 of indirect costs to Resource 3214. The District’s total indirect costs, $30,500, for Resources 3213 and 3214 combined were under the LEA approved rate of 7.78%. In addition, the District incorrectly charged $2,200 of indirect costs to Resource 3219, which does not allow indirect costs.Questioned Costs A total of $13,100 in questioned costs was identified as a result of the conditions identified above. Context The condition was identified through review of the general ledger and indirect cost recalculations for all programs under the ESF Programs. Effect The District is out of compliance with allowable indirect cost charge requirements of the COVID-19 - Elementary and Secondary School Emergency Relief Fund programs. Cause The condition identified above appears to be due to the District not being familiar with the indirect cost requirements for each of the ESF federal programs. In addition, the independent reviewer did not complete a thorough review of the indirect cost calculation. Repeat Finding No Recommendation In the 2023-2024 fiscal year, the District should transfer $10,900 from the District’s General Fund Resource 3213 to the District’s General Fund Resource 3214, as well as, transferring $2,200 from the District’s General Fund unrestricted resource. In addition, the District should revamp its procedures over indirect cost calculation to ensure it is only charging indirect costs to those programs that allow it.
Federal Program Affected Program Name: COVID-19 - Elementary and Secondary School Emergency Relief (ESSER III) Fund: Learning Loss (Resource 3214) and Expanded Learning Opportunities (ELO) Grant, ESSER III (Resource 3219) Assistance Listing Number: 84.425U Pass-Through Entity: California Department of Education (CDE) Five Digit Code AB 3627 Finding Type 50000 Federal Compliance 2023-001 50000 – Federal ComplianceFederal Agency: U.S. Department of Education Type of Compliance Finding: Activities Allowed or Unallowed and Allowable Costs Criteria The United States Department of Education has approved a delegation agreement with the California Department of Education (CDE) that authorizes the CDE to establish indirect cost rates for California’s local education agencies (LEAs). The CDE has been delegated authority to calculate and approve indirect cost rates annually for LEAs. For the Education Stabilization Fund (ESF) Programs in fiscal year 2022-2023, Education Code Section 38101(c) limits school districts’ indirect costs to the lesser of the District’s individual CDE approved indirect cost rate, or the statewide average indirect cost rate. Indirect costs for the total ESSER III allocation (Resource 3213 and 3214 combined) should be charged to Resource 3213 only. Indirect cost for the Expanded Learning Opportunities, ESSER III program (Resource 3219) is not allowable. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our audit, we found the District incorrectly charged $10,900 of indirect costs to Resource 3214. The District’s total indirect costs, $30,500, for Resources 3213 and 3214 combined were under the LEA approved rate of 7.78%. In addition, the District incorrectly charged $2,200 of indirect costs to Resource 3219, which does not allow indirect costs.Questioned Costs A total of $13,100 in questioned costs was identified as a result of the conditions identified above. Context The condition was identified through review of the general ledger and indirect cost recalculations for all programs under the ESF Programs. Effect The District is out of compliance with allowable indirect cost charge requirements of the COVID-19 - Elementary and Secondary School Emergency Relief Fund programs. Cause The condition identified above appears to be due to the District not being familiar with the indirect cost requirements for each of the ESF federal programs. In addition, the independent reviewer did not complete a thorough review of the indirect cost calculation. Repeat Finding No Recommendation In the 2023-2024 fiscal year, the District should transfer $10,900 from the District’s General Fund Resource 3213 to the District’s General Fund Resource 3214, as well as, transferring $2,200 from the District’s General Fund unrestricted resource. In addition, the District should revamp its procedures over indirect cost calculation to ensure it is only charging indirect costs to those programs that allow it.
Federal Program Affected Program Name: COVID-19 - Elementary and Secondary School Emergency Relief (ESSER III) Fund: Learning Loss (Resource 3214) and Expanded Learning Opportunities (ELO) Grant, ESSER III (Resource 3219) Assistance Listing Number: 84.425U Pass-Through Entity: California Department of Education (CDE) Five Digit Code AB 3627 Finding Type 50000 Federal Compliance 2023-001 50000 – Federal ComplianceFederal Agency: U.S. Department of Education Type of Compliance Finding: Activities Allowed or Unallowed and Allowable Costs Criteria The United States Department of Education has approved a delegation agreement with the California Department of Education (CDE) that authorizes the CDE to establish indirect cost rates for California’s local education agencies (LEAs). The CDE has been delegated authority to calculate and approve indirect cost rates annually for LEAs. For the Education Stabilization Fund (ESF) Programs in fiscal year 2022-2023, Education Code Section 38101(c) limits school districts’ indirect costs to the lesser of the District’s individual CDE approved indirect cost rate, or the statewide average indirect cost rate. Indirect costs for the total ESSER III allocation (Resource 3213 and 3214 combined) should be charged to Resource 3213 only. Indirect cost for the Expanded Learning Opportunities, ESSER III program (Resource 3219) is not allowable. In addition, the Uniform Guidance, Section 200.303 Internal Controls, requires that the non-Federal entity must establish and maintain documentation of effective internal controls over Federal awards that provide reasonable assurance that awards are being managed in compliance with Federal statutes, regulations and the terms and conditions of the Federal award. Condition During our audit, we found the District incorrectly charged $10,900 of indirect costs to Resource 3214. The District’s total indirect costs, $30,500, for Resources 3213 and 3214 combined were under the LEA approved rate of 7.78%. In addition, the District incorrectly charged $2,200 of indirect costs to Resource 3219, which does not allow indirect costs.Questioned Costs A total of $13,100 in questioned costs was identified as a result of the conditions identified above. Context The condition was identified through review of the general ledger and indirect cost recalculations for all programs under the ESF Programs. Effect The District is out of compliance with allowable indirect cost charge requirements of the COVID-19 - Elementary and Secondary School Emergency Relief Fund programs. Cause The condition identified above appears to be due to the District not being familiar with the indirect cost requirements for each of the ESF federal programs. In addition, the independent reviewer did not complete a thorough review of the indirect cost calculation. Repeat Finding No Recommendation In the 2023-2024 fiscal year, the District should transfer $10,900 from the District’s General Fund Resource 3213 to the District’s General Fund Resource 3214, as well as, transferring $2,200 from the District’s General Fund unrestricted resource. In addition, the District should revamp its procedures over indirect cost calculation to ensure it is only charging indirect costs to those programs that allow it.