Audit 308200

FY End
2023-12-31
Total Expended
$97.05M
Findings
116
Programs
21
Organization: Path (WA)
Year: 2023 Accepted: 2024-06-05
Auditor: Clark Nuber P S

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
400036 2023-001 Significant Deficiency - I
400037 2023-002 Significant Deficiency - M
400038 2023-001 Significant Deficiency - I
400039 2023-002 Significant Deficiency - M
400040 2023-001 Significant Deficiency - I
400041 2023-002 Significant Deficiency - M
400042 2023-001 Significant Deficiency - I
400043 2023-002 Significant Deficiency - M
400044 2023-001 Significant Deficiency - I
400045 2023-002 Significant Deficiency - M
400046 2023-001 Significant Deficiency - I
400047 2023-002 Significant Deficiency - M
400048 2023-001 Significant Deficiency - I
400049 2023-002 Significant Deficiency - M
400050 2023-001 Significant Deficiency - I
400051 2023-002 Significant Deficiency - M
400052 2023-001 Significant Deficiency - I
400053 2023-002 Significant Deficiency - M
400054 2023-001 Significant Deficiency - I
400055 2023-002 Significant Deficiency - M
400056 2023-001 Significant Deficiency - I
400057 2023-002 Significant Deficiency - M
400058 2023-001 Significant Deficiency - I
400059 2023-002 Significant Deficiency - M
400060 2023-001 Significant Deficiency - I
400061 2023-002 Significant Deficiency - M
400062 2023-001 Significant Deficiency - I
400063 2023-002 Significant Deficiency - M
400064 2023-001 Significant Deficiency - I
400065 2023-002 Significant Deficiency - M
400066 2023-001 Significant Deficiency - I
400067 2023-002 Significant Deficiency - M
400068 2023-001 Significant Deficiency - I
400069 2023-002 Significant Deficiency - M
400070 2023-001 Significant Deficiency - I
400071 2023-002 Significant Deficiency - M
400072 2023-001 Significant Deficiency - I
400073 2023-002 Significant Deficiency - M
400074 2023-001 Significant Deficiency - I
400075 2023-002 Significant Deficiency - M
400076 2023-001 Significant Deficiency - I
400077 2023-002 Significant Deficiency - M
400078 2023-001 Significant Deficiency - I
400079 2023-002 Significant Deficiency - M
400080 2023-001 Significant Deficiency - I
400081 2023-002 Significant Deficiency - M
400082 2023-001 Significant Deficiency - I
400083 2023-002 Significant Deficiency - M
400084 2023-001 Significant Deficiency - I
400085 2023-002 Significant Deficiency - M
400086 2023-001 Significant Deficiency - I
400087 2023-002 Significant Deficiency - M
400088 2023-001 Significant Deficiency - I
400089 2023-002 Significant Deficiency - M
400090 2023-001 Significant Deficiency - I
400091 2023-002 Significant Deficiency - M
400092 2023-001 Significant Deficiency - I
400093 2023-002 Significant Deficiency - M
976478 2023-001 Significant Deficiency - I
976479 2023-002 Significant Deficiency - M
976480 2023-001 Significant Deficiency - I
976481 2023-002 Significant Deficiency - M
976482 2023-001 Significant Deficiency - I
976483 2023-002 Significant Deficiency - M
976484 2023-001 Significant Deficiency - I
976485 2023-002 Significant Deficiency - M
976486 2023-001 Significant Deficiency - I
976487 2023-002 Significant Deficiency - M
976488 2023-001 Significant Deficiency - I
976489 2023-002 Significant Deficiency - M
976490 2023-001 Significant Deficiency - I
976491 2023-002 Significant Deficiency - M
976492 2023-001 Significant Deficiency - I
976493 2023-002 Significant Deficiency - M
976494 2023-001 Significant Deficiency - I
976495 2023-002 Significant Deficiency - M
976496 2023-001 Significant Deficiency - I
976497 2023-002 Significant Deficiency - M
976498 2023-001 Significant Deficiency - I
976499 2023-002 Significant Deficiency - M
976500 2023-001 Significant Deficiency - I
976501 2023-002 Significant Deficiency - M
976502 2023-001 Significant Deficiency - I
976503 2023-002 Significant Deficiency - M
976504 2023-001 Significant Deficiency - I
976505 2023-002 Significant Deficiency - M
976506 2023-001 Significant Deficiency - I
976507 2023-002 Significant Deficiency - M
976508 2023-001 Significant Deficiency - I
976509 2023-002 Significant Deficiency - M
976510 2023-001 Significant Deficiency - I
976511 2023-002 Significant Deficiency - M
976512 2023-001 Significant Deficiency - I
976513 2023-002 Significant Deficiency - M
976514 2023-001 Significant Deficiency - I
976515 2023-002 Significant Deficiency - M
976516 2023-001 Significant Deficiency - I
976517 2023-002 Significant Deficiency - M
976518 2023-001 Significant Deficiency - I
976519 2023-002 Significant Deficiency - M
976520 2023-001 Significant Deficiency - I
976521 2023-002 Significant Deficiency - M
976522 2023-001 Significant Deficiency - I
976523 2023-002 Significant Deficiency - M
976524 2023-001 Significant Deficiency - I
976525 2023-002 Significant Deficiency - M
976526 2023-001 Significant Deficiency - I
976527 2023-002 Significant Deficiency - M
976528 2023-001 Significant Deficiency - I
976529 2023-002 Significant Deficiency - M
976530 2023-001 Significant Deficiency - I
976531 2023-002 Significant Deficiency - M
976532 2023-001 Significant Deficiency - I
976533 2023-002 Significant Deficiency - M
976534 2023-001 Significant Deficiency - I
976535 2023-002 Significant Deficiency - M

Programs

ALN Program Spent Major Findings
98.RD Usaid Foreign Assistance for Programs Overseas $4.72M - 0
98.RD Infectious Disease Detection and Surveillance (idds) $2.90M - 0
93.067 Global Aids $1.75M - 0
98.001 Usaid Foreign Assistance for Programs Overseas $1.35M Yes 2
98.RD Vector Control $399,368 - 0
98.RD Prevention of Mosquito-Borne Diseases Through Vector Control $369,070 - 0
98.RD Testing and Technical Assistance for Rapid Test Kids $328,977 - 0
98.RD The Demographics and Health Surveys Program $316,538 - 0
98.RD Expanding Tuberculosis Identification, Treatment, and Prevention in Central Asia $145,573 - 0
98.RD Pmi Impact Malaria Follow Up $124,108 - 0
93.855 Allergy, Immunology and Transplantation Research $73,935 - 0
93.989 International Research and Research Training $60,843 - 0
98.RD Localize Global Health Security $53,728 - 0
93.494 Global Tuberculosis:developing,evaluating,implementing Evidence-Based and Innovative Approaches to Find, Cure, and Prevent Tuberculosis Globally $43,455 - 0
93.865 Child Health and Human Development Extramural Research $35,467 - 0
98.RD Usaid Global Health Quality Assurance (ghqc) Program $35,205 - 0
93.RD Department of Health and Human Services, National Institutes of Health $30,448 - 0
93.350 National Center for Advancing Translational Sciences $29,118 - 0
11.619 Arrangements for Interdisciplinary Research Infrastructure $26,034 - 0
93.318 Protecting and Improving Health Globally: Building and Strengthening Public Health Impact, Systems, Capacity and Security $7,988 - 0
98.RD Scale Up Malaria Case Investigations $344 - 0

Contacts

Name Title Type
PD3VNAABZJL7 Kelly Priestley Auditee
2062853500 Andrew Prather Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: PATH has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of PATH under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of PATH, it is not intended to and does not present the financial position, changes in net assets or cash flows of PATH.
Title: Note 2 - Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: PATH has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. PATH has not elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance.

Finding Details

Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-001 Significant deficiency in internal control over compliance with procurement procedures Federal Agency: United States Agency for International Development Program Titles: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Numbers: 7200AA20CA00017, AID-OAA-A-16-00084 Award Periods: 7/27/2020 through 7/26/2025, 09/27/2016 through 09/26/2026 Criteria Procurement standards contained in Title 2 U.S. Code of Federal Regulations Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (the Uniform Guidance) , Subpart D ‐ Post Federal Award Requirements, Section 200.318 through 200.326, require that a non‐Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: Rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. PATH’s procurement policy requires that single source procurements are documented on the contractor justification form and must address the basis on which cost reasonableness was determined. The policy also requires competitive procurements to include documentation of the solicitation documents, proposals, contractor justification form, procurement review and approval form and cost analysis. Condition/Context In our sample of 60 procurement transactions, we identified issues with three specific procurements; Two instances involved the noncompetitive procurement method that did not contain adequate records sufficient to detail the history of procurement in that a contractor justification was missing. Additionally, we identified a competitive procurement under a master service agreement signed in 2015, that did not have the necessary documentation to evidence the initial and subsequent procurement evaluations to ensure PATH continues to receive reasonable value. The total value of these three procurement transactions amounted to $38,922. Cause The Organization’s internal controls over maintaining records sufficient to detail the history of procurement including contractor justification forms was not followed in these instances. Effect Records sufficient to detail the history of procurements were not maintained, thus resulting to noncompliance with the Organization’s procurement policy. Questioned Costs $38,922 Repeat Finding No. Recommendation We recommend the Organization provide training and reminders to the applicable staff involved with these procurements to ensure procurement procedures are followed in future procurements and records are maintained with sufficient detail to evidence the history of procurement including fully completing and retaining the contractor justification form. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.
Finding 2023-002 Significant deficiency in internal control over compliance related to reporting for the Federal Funding Accountability and Transparency Act. Federal Agency: United States Agency for International Development Program Title: USAID Foreign Assistance for Programs Overseas Assistance Listing Number: 98.001 Award Number: 72068522CA00005, AID-OAA-A-16-00084 Award Period: 7/11/2022 through 7/9/2027, 09/27/2016 through 09/26/2026 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (Pub. L. No. 109‐282) (FFATA) that are codified in Title 2 U.S. Code of Federal Regulations, Part 170 ‐ Reporting Subaward and Executive Compensation Information. The prime awardee is required to file a FFATA sub‐award report by the end of the month following the month in which the prime recipient awards any sub‐grant in total greater than or equal to $30,000. The report must be filed in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Condition/Context The Organization had established a process by which to perform FFATA reporting. Among the 13 sub-awards we tested, we found that documentation supporting the FFATA filing indicates late submissions for 2 of the selections. Both were existing sub-awards that were amended during the year. Sub-AwardSub-AwardTransactionsSub-AwardReportedAmountMissingTestedNot ReportedNot TimelyIncorrectKey Elements1302N/AN/A Dollar AmountSub-AwardSub-Awardof TestedSub-AwardReportedAmountMissingTransactionsNot ReportedNot TimelyIncorrectKey Elements17,112,678$ -$ 1,061,634$ N/AN/A Cause The late submissions of FFATA reports were attributed to a reporting error that incorrectly excluded close-out awards in 2023. The Organization’s staff identified and corrected this issue with the report’s parameters in January 2024 to prevent future late filings. Effect The Organization did not comply with the FFATA sub-award reporting requirements that are codified in Title 2 U.S. Code of Federal Regulations. Questioned Costs None. Repeat Finding This is not a repeat finding. Recommendations We recommend the Organization continue to monitor sub-awards amended during the year and ensure the reporting is made on time. We note that the Organization resolved the issue with the report parameters in January 2024. Views of Responsible Individual and Corrective Action Plan Management agrees with the finding and has provided the accompanying corrective action plan.