FAC Explorer

Audit 307081

FY End
2022-12-31
Total Expended
$3.05M
Findings
20
Programs
3
Organization: Town of Ripley (NY)
Year: 2022 Accepted: 2024-05-23
Auditor: Buffmante Whipple Buttafaro PC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
398390 2022-002 Material Weakness Yes L
398391 2022-002 Material Weakness Yes L
398392 2022-002 Material Weakness Yes L
398393 2022-002 Material Weakness Yes L
398394 2022-002 Material Weakness Yes L
398395 2022-003 Material Weakness Yes P
398396 2022-003 Material Weakness Yes P
398397 2022-003 Material Weakness Yes P
398398 2022-003 Material Weakness Yes P
398399 2022-003 Material Weakness Yes P
974832 2022-002 Material Weakness Yes L
974833 2022-002 Material Weakness Yes L
974834 2022-002 Material Weakness Yes L
974835 2022-002 Material Weakness Yes L
974836 2022-002 Material Weakness Yes L
974837 2022-003 Material Weakness Yes P
974838 2022-003 Material Weakness Yes P
974839 2022-003 Material Weakness Yes P
974840 2022-003 Material Weakness Yes P
974841 2022-003 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
10.760 Water and Waste Disposal Systems for Rural Communities $1.47M Yes 2
14.228 Community Development Block Grant $599,594 Yes 2
21.027 Coronavirus State and Local Fiscal Recovery Funds $74,942 - 2

Contacts

Name Title Type
ZJNKVK5GJ9F6 Lauree Pless Auditee
7167362201 James C. Alexander, CPA Auditor
No contacts on file

Notes to SEFA

Title: Note 1 Accounting Policies: Note 1 - Basis of Presentation -The accompanying Schedule of Expenditures of Federal Awards includes the federal award activity of the Town of Ripley, New York and is presented on the cash basis of accounting. The information in the schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Note 2 - Basis of Accounting - The basis of accounting varies by Federal program consistent with underlying regulations pertaining to each program. The amounts reported as Federal expenditures generally were obtained from the appropriate Federal financial reports for the applicable program and periods. The amounts reported in these Federal financial reports are prepared from records maintained for each program, which are periodically reconciled with the Town’s financial reporting system. De Minimis Rate Used: N Rate Explanation: The Town has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance in the current year. Note 1 - Basis of Presentation -The accompanying Schedule of Expenditures of Federal Awards includes the federal award activity of the Town of Ripley, New York and is presented on the cash basis of accounting. The information in the schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Note 2 - Basis of Accounting - The basis of accounting varies by Federal program consistent with underlying regulations pertaining to each program. The amounts reported as Federal expenditures generally were obtained from the appropriate Federal financial reports for the applicable program and periods. The amounts reported in these Federal financial reports are prepared from records maintained for each program, which are periodically reconciled with the Town’s financial reporting system.
Title: Note 3 - Indirect Cost Rate Accounting Policies: Note 1 - Basis of Presentation -The accompanying Schedule of Expenditures of Federal Awards includes the federal award activity of the Town of Ripley, New York and is presented on the cash basis of accounting. The information in the schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Note 2 - Basis of Accounting - The basis of accounting varies by Federal program consistent with underlying regulations pertaining to each program. The amounts reported as Federal expenditures generally were obtained from the appropriate Federal financial reports for the applicable program and periods. The amounts reported in these Federal financial reports are prepared from records maintained for each program, which are periodically reconciled with the Town’s financial reporting system. De Minimis Rate Used: N Rate Explanation: The Town has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance in the current year. The Town has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance in the current year.
Title: Note 4 - Loans Accounting Policies: Note 1 - Basis of Presentation -The accompanying Schedule of Expenditures of Federal Awards includes the federal award activity of the Town of Ripley, New York and is presented on the cash basis of accounting. The information in the schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Note 2 - Basis of Accounting - The basis of accounting varies by Federal program consistent with underlying regulations pertaining to each program. The amounts reported as Federal expenditures generally were obtained from the appropriate Federal financial reports for the applicable program and periods. The amounts reported in these Federal financial reports are prepared from records maintained for each program, which are periodically reconciled with the Town’s financial reporting system. De Minimis Rate Used: N Rate Explanation: The Town has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance in the current year. Included in federal awards is $638,000 which represents direct loan proceeds through the Rural Development program within the United States Department of Agriculture for the Water District #5 project. As this loan has continuing compliance requirements from the USDA it is included in the total federal awards expended. $246,252 of the federal awards represents loan proceeds from interim financing from a commercial bank for expenditures during the construction period to be refinanced by a Rural Development loan for the Water District #4 project. Also, included in federal awards is $1,267,000 which represents direct loan proceeds through the Rural Development program within the United States Department of Agriculture for the Sewer District #2 project. As this loan has continuing compliance requirements from the USDA it is included in the total federal awards expended.

Finding Details

Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-002
Single Audit not Submitted to Federal Clearinghouse by Due Date U.S. Department of Agriculture – CFDA # 10.760 – Water and Waste Disposal Systems for Rural Communities and U.S. Department of Housing and Urban Development – CFDA # 14.228 – Community Development Block Grant Criteria: The audit and data collection form must be submitted no later than nine months after the end of the fiscal year. Condition: The audit and data collection form were not submitted prior to the due date. Cause: The audit took longer than anticipated. Effect or potential effect: The Town is not in compliance with the Uniform Guidance. Auditor recommendation: The single audit should be completed in a timely manner. Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.
Finding 2022-003
Preparation of Schedule of Federal Awards Condition and Criteria: Although the Town was aware of its requirement for an audit in accordance with the Uniform Guidance for the year ended December 31, 2022, the Town did not prepare a schedule of expenditures of federal awards. The schedule should include all federal awards expended during the reporting period in accordance with section 200.502, “Basis for Determining Federal Awards Expended.” Cause: The Town does not have a formal internal control system in place to ensure it has met the reporting requirements of Section 200.502 of the Uniform Guidance. Effect or potential effect: By not instituting an internal control system over the preparation of the schedule of expenditures of federal awards, the single audit requirement may not be properly identified and performed in a timely manner. Auditor recommendation: The Town should prepare a schedule of expenditures of federal awards on an annual basis that incorporates all sources of federal awards the Town expends (USDA, CDBG, etc.). Town’s Response: Please see the corrective action plan issued by the Town.