Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: ESSER III Formula – American Rescue Plan (ARP‐ESSER) ALN 84.425U; Passed through MDE; Project number 213713.
Compliance Requirement – Special Tests and Provisions – Wage Rate Requirements.
Criteria – All construction contracts in excess of $2,000 awarded by non‐Federal entities must include a provision for compliance with the Davis‐Bacon Act as supplemented by Department of Labor regulations.
Condition – The Academy did not have controls in place to ensure construction contracts in excess of $2,000 included provisions for compliance with the Davis‐Bacon Act.
Cause / Effect – The Academy entered into a contract with a construction manager for a project funded by federal funds. The original contract and bid alternate did not include a provision for compliance with the Davis‐Bacon Act. As a result, the Academy entered into a construction contract that was not in compliance with 2 CFR Part 176 Subpart C.
Questioned Costs – Unknown. The Academy believes prevailing wages were paid; however, the Academy did not have controls in place to retain adequate documentation to determine that the compliance requirement was met.
Recommendation – The Academy should implement internal controls and procedures to ensure construction contracts entered into that utilize federal funding are reviewed for compliance with federal requirements.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: ESSER III Formula – American Rescue Plan (ARP‐ESSER) ALN 84.425U; Passed through MDE; Project number 213713.
Compliance Requirement – Special Tests and Provisions – Wage Rate Requirements.
Criteria – All construction contracts in excess of $2,000 awarded by non‐Federal entities must include a provision for compliance with the Davis‐Bacon Act as supplemented by Department of Labor regulations.
Condition – The Academy did not have controls in place to ensure construction contracts in excess of $2,000 included provisions for compliance with the Davis‐Bacon Act.
Cause / Effect – The Academy entered into a contract with a construction manager for a project funded by federal funds. The original contract and bid alternate did not include a provision for compliance with the Davis‐Bacon Act. As a result, the Academy entered into a construction contract that was not in compliance with 2 CFR Part 176 Subpart C.
Questioned Costs – Unknown. The Academy believes prevailing wages were paid; however, the Academy did not have controls in place to retain adequate documentation to determine that the compliance requirement was met.
Recommendation – The Academy should implement internal controls and procedures to ensure construction contracts entered into that utilize federal funding are reviewed for compliance with federal requirements.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Disbursements.
Criteria – The Uniform Guidance requires the Academy to establish internal controls over disbursements related to the compliance requirements applicable to allowable costs/cost provisions. The Academy's policies require an independent review and approval of expenditures by Academy official(s).
Condition – The Academy could not provide supporting documentation for costs charged to the programs for (2) out of (37) disbursements selected for testing.
Cause / Effect – The condition appears to be the result of the Academy not adhering to established internal control policies and procedures. As a result, the Academy is at an increased risk of unallowable costs being charged to federal programs without being detected by its internal controls.
Questioned Costs – Known questioned costs ‐ $31,731; Likely questioned costs ‐ $59,377; Total questioned costs $91,108.
Recommendation – The Academy should follow its internal control policies and procedures that require an independent review and approval of expenditures by Academy official(s).
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.
Finding Type – Material noncompliance and material weakness in internal control over compliance.
Repeat Finding – No.
Federal Program(s) – U.S. Department of Education: Education Stabilization Fund (ALN 84.425); Passed through MDE; All project numbers.
Compliance Requirement – Allowable Costs/Cost Principles ‐ Payroll documentation.
Criteria – The Uniform Guidance requires the Academy to support payroll charged to federal cost objectives with adequate documentation in accordance with the Academy's payroll policies. Per the Academy's federal policies, the Academy is required to support payroll charges to federal cost objectives with adequate documentation including personnel activity reports or timesheets for those who split their time between multiple cost objectives.
Condition – Of the (8) payroll transactions selected for testing, the Academy was unable to provide documentation for (2) of those charges.
Cause / Effect – This condition appears to be the result of the Academy charging costs to federal programs that were not properly supported using allowable methods. As a result, the Academy does not have appropriate support for all payroll charges to the programs.
Questioned Costs – Known questioned costs ‐ $3,292; Likely questioned costs ‐ $67,713; Total questioned costs $71,005.
Recommendation – The Academy should limit payroll charged to federal programs to costs that are supported by documentation that is allowable under federal cost principles and its own policies and procedures.
Auditee Response – The Academy along with its new management company are reviewing, revising, and developing internal controls as necessary in order to comply with compliance requirements relevant to federal programs.