Audit 306065

FY End
2023-09-30
Total Expended
$799,856
Findings
2
Programs
2
Organization: Barry County (MI)
Year: 2023 Accepted: 2024-05-13

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
396481 2023-001 Significant Deficiency - B
972923 2023-001 Significant Deficiency - B

Contacts

Name Title Type
JZRDKMJRNKK4 Mary Bassett Auditee
2699488125 Joe Verlin Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the Transit's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. De Minimis Rate Used: N Rate Explanation: n/a The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of the Barry County Transit (the “Transit”) under programs of the federal government for the year ended September 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Because the schedule presents only a selected portion of the operations of the Transit, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Transit. The Transit’s reporting entity is defined in Note 1 of the Transit’s financial statements.
Title: Note 2 - Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the Transit's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. De Minimis Rate Used: N Rate Explanation: n/a Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the Transit's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. For purposes of charging indirect costs to federal awards, the Transit has not elected to use the 10% de minimis cost rate as permitted by §200.414 of the Uniform Guidance.
Title: Note 3 - Reconciliation to the Financial Statements Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting, which is described in Note 1 to the Transit's financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through entity identifying numbers are presented where applicable and have been identified in the Schedule. De Minimis Rate Used: N Rate Explanation: n/a A schedule reconciling the federal expenditures reported on the Schedule to the amounts reported in the financial statements can be found on page 47 of the .pdf.

Finding Details

Internal Control Over Federal Awards – Allowability of Costs and Allowable Activities Finding Type: Significant deficiency, internal controls over federal award. Programs: Formula Grants for Rural Areas and Tribal Transit Program (Assistance Listing #20.509) Criteria: Costs must meet certain general criteria to be allowable under federal awards. One criterion is that the costs be adequately documented. Condition/Finding: Several of the payroll expenses that were selected for testing did not have employee timecards with evidence that they were reviewed and authorized for payment by their immediate supervisor. Cause: The Transit’s internal control policies were not followed and therefore caused payroll expenses to not have documented review and authorization. Effect: As a result of this condition, the Transit does not have adequate documentation demonstrating that an individual with appropriate knowledge of the transaction has reviewed that the transaction is allowable, free of error, and necessary and reasonable for the performance of the federal award. Questioned Costs: No costs have been questioned as a result of this finding. Recommendation: We recommend that the Transit ensure documented proof of review and authorization by management of all expenses.
Internal Control Over Federal Awards – Allowability of Costs and Allowable Activities Finding Type: Significant deficiency, internal controls over federal award. Programs: Formula Grants for Rural Areas and Tribal Transit Program (Assistance Listing #20.509) Criteria: Costs must meet certain general criteria to be allowable under federal awards. One criterion is that the costs be adequately documented. Condition/Finding: Several of the payroll expenses that were selected for testing did not have employee timecards with evidence that they were reviewed and authorized for payment by their immediate supervisor. Cause: The Transit’s internal control policies were not followed and therefore caused payroll expenses to not have documented review and authorization. Effect: As a result of this condition, the Transit does not have adequate documentation demonstrating that an individual with appropriate knowledge of the transaction has reviewed that the transaction is allowable, free of error, and necessary and reasonable for the performance of the federal award. Questioned Costs: No costs have been questioned as a result of this finding. Recommendation: We recommend that the Transit ensure documented proof of review and authorization by management of all expenses.