Audit 304811

FY End
2023-12-31
Total Expended
$14.87M
Findings
4
Programs
20
Organization: Legal Aid Chicago (IL)
Year: 2023 Accepted: 2024-04-28

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
394944 2023-001 Significant Deficiency - G
394945 2023-002 Significant Deficiency - A
971386 2023-001 Significant Deficiency - G
971387 2023-002 Significant Deficiency - A

Contacts

Name Title Type
YCCJDNSBW236 Mark Kennedy Auditee
3123478319 Thure Ross Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (schedule) includes federal award activity of Legal Aid Chicago for the year ended December 31, 2023, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Legal Aid Chicago, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Legal Aid Chicago. The Organization maintains separate general ledger accounts for each grant. There were no noncash awards in the current year. Expenditures reported on the schedule are reported on an accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards (schedule) includes federal award activity of Legal Aid Chicago for the year ended December 31, 2023, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Legal Aid Chicago, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Legal Aid Chicago. The Organization maintains separate general ledger accounts for each grant. There were no noncash awards in the current year. Expenditures reported on the schedule are reported on an accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available.
Title: INDIRECT FACILITIES AND ADMINISTRATION COSTS Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (schedule) includes federal award activity of Legal Aid Chicago for the year ended December 31, 2023, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Legal Aid Chicago, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Legal Aid Chicago. The Organization maintains separate general ledger accounts for each grant. There were no noncash awards in the current year. Expenditures reported on the schedule are reported on an accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. Legal Aid Chicago did elect to use the 10% de minimis cost rate.
Title: Subrecipients Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (schedule) includes federal award activity of Legal Aid Chicago for the year ended December 31, 2023, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Legal Aid Chicago, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Legal Aid Chicago. The Organization maintains separate general ledger accounts for each grant. There were no noncash awards in the current year. Expenditures reported on the schedule are reported on an accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. Legal Aid Chicago provided $13,725 of federal awards to subrecipients during the year ended December 31, 2023.
Title: FEDERAL LOANS, FEDERAL LOAN GUARANTEES, AND FEDERAL NONCASH ASSISTANCE Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (schedule) includes federal award activity of Legal Aid Chicago for the year ended December 31, 2023, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Legal Aid Chicago, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Legal Aid Chicago. The Organization maintains separate general ledger accounts for each grant. There were no noncash awards in the current year. Expenditures reported on the schedule are reported on an accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowed or are limited as to reimbursement. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: Y Rate Explanation: The auditee used the de minimis cost rate. Legal Aid Chicago did not have any federal loans or federal loan guarantees outstanding at December 31, 2023. Legal Aid Chicago did not receive any federal noncash assistance during the year ended December 31, 2023 that should be included in the Schedule of Expenditures of Federal Awards.

Finding Details

2023-001: Private Attorney Involvement (PAI) Federal Agency: Legal Services Corporation (LSC) Federal Program: LSC GrantsAssistance Listing Number: 09.514020 Federal Award Identification Number and Year: 09.514020 - 2023 Award Period: January 1, 2023 to December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: PAI time is required to be tracked separately to document compliance with the PAI requirement under the LSC grant. Condition: Not all PAI time entries tested were for eligible PAI time. Questioned costs: None Context: Three of the 40 PAI time entries tested had time coded to PAI despite not being eligible PAI time. Cause: Unknown. Effect: Entering ineligible PAI time leads to a higher risk of noncompliance with regulations. Repeat finding: This finding is not a repeat finding. Recommendation: We recommend that management implement a control to review PAI time entries to ensure they are accurate. Views of Responsible Official: There is no disagreement with this finding.
2023-002: General Disbursements Federal Agency: Legal Services Corporation (LSC) Federal Program: LSC Grants Assistance Listing Number: 09.514020 Federal Award Identification Number and Year: 09.514020 - 2023 Award Period: January 1, 2023 to December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: Costs are to be recorded into the correct reporting period. Condition: Through testing of allowable costs, determined that an expense for November 2022 was recorded in the general ledger as an expense for the year ended December 31, 2023. Questioned costs: None Context: For one of the seven disbursements selected for testing, the disbursement was incurred in November 2022; however, it was recorded as an expense of $28 in January 2023. Cause: Unknown. Effect: General disbursements that are not monitored for cut-off around the end of a reporting period could result in the expense being recorded into the incorrect reporting period. Repeat finding: This finding is not a repeat finding. Recommendation: We recommend that management review its policies and procedures surrounding cut-off around the end of reporting periods to ensure disbursements are recorded in the correct reporting period. Views of Responsible Official: There is no disagreement with this finding.
2023-001: Private Attorney Involvement (PAI) Federal Agency: Legal Services Corporation (LSC) Federal Program: LSC GrantsAssistance Listing Number: 09.514020 Federal Award Identification Number and Year: 09.514020 - 2023 Award Period: January 1, 2023 to December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: PAI time is required to be tracked separately to document compliance with the PAI requirement under the LSC grant. Condition: Not all PAI time entries tested were for eligible PAI time. Questioned costs: None Context: Three of the 40 PAI time entries tested had time coded to PAI despite not being eligible PAI time. Cause: Unknown. Effect: Entering ineligible PAI time leads to a higher risk of noncompliance with regulations. Repeat finding: This finding is not a repeat finding. Recommendation: We recommend that management implement a control to review PAI time entries to ensure they are accurate. Views of Responsible Official: There is no disagreement with this finding.
2023-002: General Disbursements Federal Agency: Legal Services Corporation (LSC) Federal Program: LSC Grants Assistance Listing Number: 09.514020 Federal Award Identification Number and Year: 09.514020 - 2023 Award Period: January 1, 2023 to December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or Specific Requirement: Costs are to be recorded into the correct reporting period. Condition: Through testing of allowable costs, determined that an expense for November 2022 was recorded in the general ledger as an expense for the year ended December 31, 2023. Questioned costs: None Context: For one of the seven disbursements selected for testing, the disbursement was incurred in November 2022; however, it was recorded as an expense of $28 in January 2023. Cause: Unknown. Effect: General disbursements that are not monitored for cut-off around the end of a reporting period could result in the expense being recorded into the incorrect reporting period. Repeat finding: This finding is not a repeat finding. Recommendation: We recommend that management review its policies and procedures surrounding cut-off around the end of reporting periods to ensure disbursements are recorded in the correct reporting period. Views of Responsible Official: There is no disagreement with this finding.