Audit 304274

FY End
2023-06-30
Total Expended
$2.63M
Findings
4
Programs
14
Organization: School District of Colby (WI)
Year: 2023 Accepted: 2024-04-23

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
394309 2023-001 Significant Deficiency Yes N
394310 2023-001 Significant Deficiency Yes N
970751 2023-001 Significant Deficiency Yes N
970752 2023-001 Significant Deficiency Yes N

Contacts

Name Title Type
QY2HRTQZMVT3 Brian Zaleski Auditee
7152232301 Don Shaw Auditor
No contacts on file

Notes to SEFA

Title: Noncash Transactions Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Pass through identifying numbers are presented on the Schedule where available. De Minimis Rate Used: N Rate Explanation: The School District has selected to use a rate other than the 10% de minimis indirect cost rate as permitted by 2 CFR Section 200.414. Nonmonetary assistance is reported in the schedules at the fair market value of the commodities received and disbursed. At June 30, 2023, there were $58,312 of donated food commodities in the Child Nutrition Cluster passed through the Wisconsin Department of Public Instruction. There are no outstanding balances as of June 30, 2023.
Title: Oversight Agencies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Pass through identifying numbers are presented on the Schedule where available. De Minimis Rate Used: N Rate Explanation: The School District has selected to use a rate other than the 10% de minimis indirect cost rate as permitted by 2 CFR Section 200.414. The District's federal oversight agency is the U.S. Department of Education. The District's state cognizant agency is the Wisconsin Department of Public Instruction
Title: Eligible costs for Special Education Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Pass through identifying numbers are presented on the Schedule where available. De Minimis Rate Used: N Rate Explanation: The School District has selected to use a rate other than the 10% de minimis indirect cost rate as permitted by 2 CFR Section 200.414. Eligible costs for special education under project 011 were $1,553,980 for the year ended June 30, 2023.
Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Pass through identifying numbers are presented on the Schedule where available. De Minimis Rate Used: N Rate Explanation: The School District has selected to use a rate other than the 10% de minimis indirect cost rate as permitted by 2 CFR Section 200.414. The accompanying Schedules of Expenditures of Federal and State Awards (the Schedules) includes the federal and state grant activity of the School District under programs of the federal government and state agencies for the year ended June 30, 2023. The information in this Schedules is presented in accordance with the requirements of Uniform Guidance, Wisconsin State Single Audit Guidelines, Audits of States, Local Governments, and Non-Profit Organizations. Because the Schedules presents only a selected portion of the operations of the School District, it is not intended to and does not present the financial position, changes in net position, or cash flows of the School District.

Finding Details

Condition: There was one Education Stabilization Fund construction project performed by a subcontractor. Grant expenditures for the project paid by the Education Stabilization Fund totaled $366,034. There was not a prevailing wage clause in the contract and certified payrolls were not received during the timeframe of the contract. Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (DOL). Nonfederal entities shall include in their contracts subject to wage rate requirements a provision that the contractor or subcontractor comply with those requirements and the DOL regulations. This includes a requirement for the contractor or subcontractor to submit to the District weekly payrolls and a statement of compliance (certified payrolls). Cause: The District did not obtain the certified payrolls during the construction contract period. Effect: A reimbursement request was made for expenditures that did not comply with wage rate requirements. Questioned Costs: $366,034 Recommendation: We recommend that the District establish controls to comply with wage rate requirements related to contracts utilizing federal funds in the future. Corrective Action Plan: The District will work with their contractors to ensure the prevailing wage clause is included in the contract and certified payrolls will be received in the future.
Condition: There was one Education Stabilization Fund construction project performed by a subcontractor. Grant expenditures for the project paid by the Education Stabilization Fund totaled $366,034. There was not a prevailing wage clause in the contract and certified payrolls were not received during the timeframe of the contract. Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (DOL). Nonfederal entities shall include in their contracts subject to wage rate requirements a provision that the contractor or subcontractor comply with those requirements and the DOL regulations. This includes a requirement for the contractor or subcontractor to submit to the District weekly payrolls and a statement of compliance (certified payrolls). Cause: The District did not obtain the certified payrolls during the construction contract period. Effect: A reimbursement request was made for expenditures that did not comply with wage rate requirements. Questioned Costs: $366,034 Recommendation: We recommend that the District establish controls to comply with wage rate requirements related to contracts utilizing federal funds in the future. Corrective Action Plan: The District will work with their contractors to ensure the prevailing wage clause is included in the contract and certified payrolls will be received in the future.
Condition: There was one Education Stabilization Fund construction project performed by a subcontractor. Grant expenditures for the project paid by the Education Stabilization Fund totaled $366,034. There was not a prevailing wage clause in the contract and certified payrolls were not received during the timeframe of the contract. Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (DOL). Nonfederal entities shall include in their contracts subject to wage rate requirements a provision that the contractor or subcontractor comply with those requirements and the DOL regulations. This includes a requirement for the contractor or subcontractor to submit to the District weekly payrolls and a statement of compliance (certified payrolls). Cause: The District did not obtain the certified payrolls during the construction contract period. Effect: A reimbursement request was made for expenditures that did not comply with wage rate requirements. Questioned Costs: $366,034 Recommendation: We recommend that the District establish controls to comply with wage rate requirements related to contracts utilizing federal funds in the future. Corrective Action Plan: The District will work with their contractors to ensure the prevailing wage clause is included in the contract and certified payrolls will be received in the future.
Condition: There was one Education Stabilization Fund construction project performed by a subcontractor. Grant expenditures for the project paid by the Education Stabilization Fund totaled $366,034. There was not a prevailing wage clause in the contract and certified payrolls were not received during the timeframe of the contract. Criteria: Wage rate requirements apply to the Education Stabilization Fund when laborers and mechanics employed by contractors or subcontractors work on construction contracts more than $2,000. Laborers must be paid wages not less than those established for the locality of the project (prevailing wage rates) by the Department of Labor (DOL). Nonfederal entities shall include in their contracts subject to wage rate requirements a provision that the contractor or subcontractor comply with those requirements and the DOL regulations. This includes a requirement for the contractor or subcontractor to submit to the District weekly payrolls and a statement of compliance (certified payrolls). Cause: The District did not obtain the certified payrolls during the construction contract period. Effect: A reimbursement request was made for expenditures that did not comply with wage rate requirements. Questioned Costs: $366,034 Recommendation: We recommend that the District establish controls to comply with wage rate requirements related to contracts utilizing federal funds in the future. Corrective Action Plan: The District will work with their contractors to ensure the prevailing wage clause is included in the contract and certified payrolls will be received in the future.