Audit 302668

Finding 2022-001 – Significant Deficiency Assistance Listing: 59.075, Shuttered Venue Operators Grant Program Federal Grantor: U.S. Small Business Administrator Compliance Requirement: Other Condition: Entity currently uses MIP Fund Accounting Software to account for all transactions. However, within the Entity’s accounting system, the entity has not set up projects, classes or funds to separately account for federal funds. The Entity provided us with a listing of costs in excel which was used to populate the SEFA at December 31, 2022. Criteria: Section 202.302 states in part, “…. the state's and the other non-Federal entity's financial management systems, including records documenting compliance with Federal statutes, regulations, and the terms and conditions of the Federal award, must be sufficient to permit the preparation of reports required by general and program-specific terms and conditions; and the tracing of funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award.” Cause: Management has not implemented internal controls requiring a separate accounting of federal funds within the accounting system Effect: By not maintaining a separate accounting of federal funds, the amounts reported as federal funds vs non federal funds cannot be clearing identified and reported at year end. Recommendation: The entity should use the accounting system to track federal expenses claimed separately in the general ledger. Recommendation: We recommend that the Organization implement written policies and procedures requiring all government food and communities be recorded in the accounting records on a monthly or quarterly basis and that these items be recorded by cost center. Management’s response and Corrective Action Plan: The Correction Action Plan is reported separately on page 41 of this audit report.

Finding 2022-001 – Significant Deficiency Assistance Listing: 59.075, Shuttered Venue Operators Grant Program Federal Grantor: U.S. Small Business Administrator Compliance Requirement: Other Condition: Entity currently uses MIP Fund Accounting Software to account for all transactions. However, within the Entity’s accounting system, the entity has not set up projects, classes or funds to separately account for federal funds. The Entity provided us with a listing of costs in excel which was used to populate the SEFA at December 31, 2022. Criteria: Section 202.302 states in part, “…. the state's and the other non-Federal entity's financial management systems, including records documenting compliance with Federal statutes, regulations, and the terms and conditions of the Federal award, must be sufficient to permit the preparation of reports required by general and program-specific terms and conditions; and the tracing of funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award.” Cause: Management has not implemented internal controls requiring a separate accounting of federal funds within the accounting system Effect: By not maintaining a separate accounting of federal funds, the amounts reported as federal funds vs non federal funds cannot be clearing identified and reported at year end. Recommendation: The entity should use the accounting system to track federal expenses claimed separately in the general ledger. Recommendation: We recommend that the Organization implement written policies and procedures requiring all government food and communities be recorded in the accounting records on a monthly or quarterly basis and that these items be recorded by cost center. Management’s response and Corrective Action Plan: The Correction Action Plan is reported separately on page 41 of this audit report.