Condition - The reserve for replacements account is underfunded by $4,749 for the year ended December 31, 2023.
Criteria - HUD requires that the reserve for replacements account to be funded by $1,583 monthly and that all withdrawals require HUD approval.
Effect - The Corporation was not in compliance with the above HUD regulations.
Questioned Cost - None
Cause - The reserve for replacements account was not funded for three months during the year ended December 31, 2022 due to poor cash flow. There were 12 deposits made during the year ended December 31, 2023, however the amount of $4,749 due for the year ended December 31, 2022 was not made during 2023.
Repeat Finding - This is a repeat finding of item 2022-001 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the delinquent deposits totaling $4,749 for the year ended December 31, 2023 be deposited into the reserve for replacements accounts as soon as possible. We also recommend that approval is obtained for any withdrawals from the reserve for replacement in accordance with HUD guidelines.
Management’s Reply - Management will deposit the amount of $4,749 as soon as cash flow permits.
Condition - During the year ended December 31, 2022, the Corporation provided operating funds, related to shared employees, totaling $17,826 to another organization without obtaining approval from HUD. The Corporation collected $659 of the $17,826 during the year ended December 31, 2023, leaving a receivable balance of $17,167 at December 31, 2023.
Criteria - HUD requires all project funds to be used only for expenses necessary for the operation of the project as provided for in the HUD regulatory agreement.
Effect - The Corporation was in violation of its regulatory agreement with HUD.
Questioned Cost - $17,167
Cause - The Corporation provided operating funds, related to shared employees, to another organization.
Repeat Finding - This is a repeat finding of item 2022-002 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the funds of $17,167 be immediately deposited into the Corporation's operations and project funds are used only for necessary expenses for the operation of the project.
Management’s Reply - Management will deposit $17,167 into the project's operating account as soon as possible and only use project funds for the necessary expenses of operating the project.
Condition - The Corporation did not submit financial information to HUD within 90 days after the end of the fiscal year.
Criteria - In accordance with HUD’s Uniform Financial Reporting Standards (UFRS) rule and 24 CFR section 5.801, owners are required to submit financial information to HUD, no later than 90 days after the end of the fiscal year.
Effect - The Corporation is not in compliance with financial reporting requirements.
Questioned Cost - None identified.
Cause - The audit was not competed within 90 days after the end of the fiscal year.
Recommendation - The Corporation should review year end procedures to ensure timely and accurate reporting based on HUD’s UFRS.
Management’s Reply - (d) Comments on the finding and recommendation: Management agrees with the finding.
(e) Actions Taken: Management has taken appropriate actions to timely submit the audit information.
(f) Anticipated Completion Date: Management anticipates timely filing the required financial information for December 31, 2023 by the due date of March 31, 2024.
Condition - The reserve for replacements account is underfunded by $4,749 for the year ended December 31, 2023.
Criteria - HUD requires that the reserve for replacements account to be funded by $1,583 monthly and that all withdrawals require HUD approval.
Effect - The Corporation was not in compliance with the above HUD regulations.
Questioned Cost - None
Cause - The reserve for replacements account was not funded for three months during the year ended December 31, 2022 due to poor cash flow. There were 12 deposits made during the year ended December 31, 2023, however the amount of $4,749 due for the year ended December 31, 2022 was not made during 2023.
Repeat Finding - This is a repeat finding of item 2022-001 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the delinquent deposits totaling $4,749 for the year ended December 31, 2023 be deposited into the reserve for replacements accounts as soon as possible. We also recommend that approval is obtained for any withdrawals from the reserve for replacement in accordance with HUD guidelines.
Management’s Reply - Management will deposit the amount of $4,749 as soon as cash flow permits.
Condition - During the year ended December 31, 2022, the Corporation provided operating funds, related to shared employees, totaling $17,826 to another organization without obtaining approval from HUD. The Corporation collected $659 of the $17,826 during the year ended December 31, 2023, leaving a receivable balance of $17,167 at December 31, 2023.
Criteria - HUD requires all project funds to be used only for expenses necessary for the operation of the project as provided for in the HUD regulatory agreement.
Effect - The Corporation was in violation of its regulatory agreement with HUD.
Questioned Cost - $17,167
Cause - The Corporation provided operating funds, related to shared employees, to another organization.
Repeat Finding - This is a repeat finding of item 2022-002 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the funds of $17,167 be immediately deposited into the Corporation's operations and project funds are used only for necessary expenses for the operation of the project.
Management’s Reply - Management will deposit $17,167 into the project's operating account as soon as possible and only use project funds for the necessary expenses of operating the project.
Condition - The Corporation did not submit financial information to HUD within 90 days after the end of the fiscal year.
Criteria - In accordance with HUD’s Uniform Financial Reporting Standards (UFRS) rule and 24 CFR section 5.801, owners are required to submit financial information to HUD, no later than 90 days after the end of the fiscal year.
Effect - The Corporation is not in compliance with financial reporting requirements.
Questioned Cost - None identified.
Cause - The audit was not competed within 90 days after the end of the fiscal year.
Recommendation - The Corporation should review year end procedures to ensure timely and accurate reporting based on HUD’s UFRS.
Management’s Reply - (d) Comments on the finding and recommendation: Management agrees with the finding.
(e) Actions Taken: Management has taken appropriate actions to timely submit the audit information.
(f) Anticipated Completion Date: Management anticipates timely filing the required financial information for December 31, 2023 by the due date of March 31, 2024.
Condition - The reserve for replacements account is underfunded by $4,749 for the year ended December 31, 2023.
Criteria - HUD requires that the reserve for replacements account to be funded by $1,583 monthly and that all withdrawals require HUD approval.
Effect - The Corporation was not in compliance with the above HUD regulations.
Questioned Cost - None
Cause - The reserve for replacements account was not funded for three months during the year ended December 31, 2022 due to poor cash flow. There were 12 deposits made during the year ended December 31, 2023, however the amount of $4,749 due for the year ended December 31, 2022 was not made during 2023.
Repeat Finding - This is a repeat finding of item 2022-001 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the delinquent deposits totaling $4,749 for the year ended December 31, 2023 be deposited into the reserve for replacements accounts as soon as possible. We also recommend that approval is obtained for any withdrawals from the reserve for replacement in accordance with HUD guidelines.
Management’s Reply - Management will deposit the amount of $4,749 as soon as cash flow permits.
Condition - During the year ended December 31, 2022, the Corporation provided operating funds, related to shared employees, totaling $17,826 to another organization without obtaining approval from HUD. The Corporation collected $659 of the $17,826 during the year ended December 31, 2023, leaving a receivable balance of $17,167 at December 31, 2023.
Criteria - HUD requires all project funds to be used only for expenses necessary for the operation of the project as provided for in the HUD regulatory agreement.
Effect - The Corporation was in violation of its regulatory agreement with HUD.
Questioned Cost - $17,167
Cause - The Corporation provided operating funds, related to shared employees, to another organization.
Repeat Finding - This is a repeat finding of item 2022-002 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the funds of $17,167 be immediately deposited into the Corporation's operations and project funds are used only for necessary expenses for the operation of the project.
Management’s Reply - Management will deposit $17,167 into the project's operating account as soon as possible and only use project funds for the necessary expenses of operating the project.
Condition - The Corporation did not submit financial information to HUD within 90 days after the end of the fiscal year.
Criteria - In accordance with HUD’s Uniform Financial Reporting Standards (UFRS) rule and 24 CFR section 5.801, owners are required to submit financial information to HUD, no later than 90 days after the end of the fiscal year.
Effect - The Corporation is not in compliance with financial reporting requirements.
Questioned Cost - None identified.
Cause - The audit was not competed within 90 days after the end of the fiscal year.
Recommendation - The Corporation should review year end procedures to ensure timely and accurate reporting based on HUD’s UFRS.
Management’s Reply - (d) Comments on the finding and recommendation: Management agrees with the finding.
(e) Actions Taken: Management has taken appropriate actions to timely submit the audit information.
(f) Anticipated Completion Date: Management anticipates timely filing the required financial information for December 31, 2023 by the due date of March 31, 2024.
Condition - The reserve for replacements account is underfunded by $4,749 for the year ended December 31, 2023.
Criteria - HUD requires that the reserve for replacements account to be funded by $1,583 monthly and that all withdrawals require HUD approval.
Effect - The Corporation was not in compliance with the above HUD regulations.
Questioned Cost - None
Cause - The reserve for replacements account was not funded for three months during the year ended December 31, 2022 due to poor cash flow. There were 12 deposits made during the year ended December 31, 2023, however the amount of $4,749 due for the year ended December 31, 2022 was not made during 2023.
Repeat Finding - This is a repeat finding of item 2022-001 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the delinquent deposits totaling $4,749 for the year ended December 31, 2023 be deposited into the reserve for replacements accounts as soon as possible. We also recommend that approval is obtained for any withdrawals from the reserve for replacement in accordance with HUD guidelines.
Management’s Reply - Management will deposit the amount of $4,749 as soon as cash flow permits.
Condition - During the year ended December 31, 2022, the Corporation provided operating funds, related to shared employees, totaling $17,826 to another organization without obtaining approval from HUD. The Corporation collected $659 of the $17,826 during the year ended December 31, 2023, leaving a receivable balance of $17,167 at December 31, 2023.
Criteria - HUD requires all project funds to be used only for expenses necessary for the operation of the project as provided for in the HUD regulatory agreement.
Effect - The Corporation was in violation of its regulatory agreement with HUD.
Questioned Cost - $17,167
Cause - The Corporation provided operating funds, related to shared employees, to another organization.
Repeat Finding - This is a repeat finding of item 2022-002 as reported in the year ended December 31, 2022.
Recommendation - We recommend that the funds of $17,167 be immediately deposited into the Corporation's operations and project funds are used only for necessary expenses for the operation of the project.
Management’s Reply - Management will deposit $17,167 into the project's operating account as soon as possible and only use project funds for the necessary expenses of operating the project.
Condition - The Corporation did not submit financial information to HUD within 90 days after the end of the fiscal year.
Criteria - In accordance with HUD’s Uniform Financial Reporting Standards (UFRS) rule and 24 CFR section 5.801, owners are required to submit financial information to HUD, no later than 90 days after the end of the fiscal year.
Effect - The Corporation is not in compliance with financial reporting requirements.
Questioned Cost - None identified.
Cause - The audit was not competed within 90 days after the end of the fiscal year.
Recommendation - The Corporation should review year end procedures to ensure timely and accurate reporting based on HUD’s UFRS.
Management’s Reply - (d) Comments on the finding and recommendation: Management agrees with the finding.
(e) Actions Taken: Management has taken appropriate actions to timely submit the audit information.
(f) Anticipated Completion Date: Management anticipates timely filing the required financial information for December 31, 2023 by the due date of March 31, 2024.