Audit 302363

FY End
2022-12-31
Total Expended
$2.02M
Findings
6
Programs
1
Year: 2022 Accepted: 2024-04-02

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
392137 2023-001 Material Weakness - L
392138 2023-002 Material Weakness - P
392139 2023-003 Material Weakness - P
968579 2023-001 Material Weakness - L
968580 2023-002 Material Weakness - P
968581 2023-003 Material Weakness - P

Programs

ALN Program Spent Major Findings
10.766 Community Facilities Loans and Grants $2.02M Yes 3

Contacts

Name Title Type
D8FQC7NN1EJ3 Lori Guenther Auditee
2189359407 Ryan Strusz Auditor
No contacts on file

Notes to SEFA

Title: GENERAL Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Organization has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: Y Rate Explanation: The Organization has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Mahnomen Area Assisted Living (the Organization) under programs of the federal government for the year ended December 31, 2022. The information in this Schedule is presented in accordance with the requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Organization.
Title: OTHER MATTERS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The Organization has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. De Minimis Rate Used: Y Rate Explanation: The Organization has elected to use the 10-percent de minimis indirect cost rate as allowed under the Uniform Guidance. Amount of Noncash Assistance None Amount of Insurance None Amount of Loans Outstanding None Amount of Loan Guarantees None Amount Provided to Subrecipients None. The USDA loans have an outstanding balance of $1,989,897 at December 31, 2022.

Finding Details

Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions of requires that a year-end management report Form RD 442-2 and RD 442-3 or an annual audit report be submitted no later than 150 days after the end of the borrower’s fiscal year. Condition: Management did not send the RD 442-2 and 442-3 or audited financial statements to USDA within 150 days of year-end. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance
Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions of requires position fidelity bonds are carried on individuals entrusted with receipt and/or disbursements. Condition: Management did not obtain an insurance policy that carried the required fidelity bond coverage. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat Finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance is met
Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions requires a separate debt service fund to be established and funded up to $99,820. Condition: Management did not fund the debt service account in accordance with the Letter of Conditions. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance is met going forward. Management is in the process of implementing changes to correct the issue.
Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions of requires that a year-end management report Form RD 442-2 and RD 442-3 or an annual audit report be submitted no later than 150 days after the end of the borrower’s fiscal year. Condition: Management did not send the RD 442-2 and 442-3 or audited financial statements to USDA within 150 days of year-end. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance
Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions of requires position fidelity bonds are carried on individuals entrusted with receipt and/or disbursements. Condition: Management did not obtain an insurance policy that carried the required fidelity bond coverage. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat Finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance is met
Federal Agency: U.S. Department of Agriculture (USDA) Federal Program Name: Community Facilities Loans and Grants Assistance Listing Number: 10.766 Federal Award Identification Number and Year: CF27087L136368-2013 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: 2022 Type of Finding: Material Weakness in Internal Control and Compliance Criteria or specific requirement: The loan Letter of Conditions requires a separate debt service fund to be established and funded up to $99,820. Condition: Management did not fund the debt service account in accordance with the Letter of Conditions. Questioned costs: None Cause: The loan was issued under previous management and the requirements were not known by management. Effect: The Organization was not in compliance with the letter of conditions. Repeat finding: No Recommendation: The Organization should review the Letter of Conditions and loan agreement to ensure all requirements are being met on an annual basis. Views of responsible officials: Management will review policies and procedures to ensure compliance is met going forward. Management is in the process of implementing changes to correct the issue.