Audit 302073

FY End
2023-06-30
Total Expended
$30.38M
Findings
14
Programs
24
Organization: Aspire Health Partners, Inc. (FL)
Year: 2023 Accepted: 2024-04-01

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
391618 2023-002 Significant Deficiency - L
391619 2023-001 Significant Deficiency - L
391620 2023-001 Significant Deficiency - L
391621 2023-001 Significant Deficiency - L
391622 2023-001 Significant Deficiency - L
391623 2023-001 Significant Deficiency - L
391624 2023-001 Significant Deficiency - L
968060 2023-002 Significant Deficiency - L
968061 2023-001 Significant Deficiency - L
968062 2023-001 Significant Deficiency - L
968063 2023-001 Significant Deficiency - L
968064 2023-001 Significant Deficiency - L
968065 2023-001 Significant Deficiency - L
968066 2023-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
93.958 Block Grants for Community Mental Health Services $5.89M Yes 1
93.788 Opioid Str $3.06M Yes 0
93.829 Section 223 Demonstration Programs to Improve Community Mental Health Services $2.23M Yes 0
64.033 Va Supportive Services for Veteran Families Program $1.67M - 0
14.181 Supportive Housing for Persons with Disabilities $1.36M - 0
14.241 Housing Opportunities for Persons with Aids $1.04M - 0
93.279 Drug Abuse and Addiction Research Programs $349,886 - 0
16.745 Criminal and Juvenile Justice and Mental Health Collaboration Program $249,027 - 0
93.558 Temporary Assistance for Needy Families $247,701 - 0
93.498 Provider Relief Fund $217,883 - 0
93.150 Projects for Assistance in Transition From Homelessness (path) $209,017 - 0
64.024 Va Homeless Providers Grant and Per Diem Program $203,863 Yes 1
93.696 Certified Community Behavioral Health Clinic Expansion Grants $133,284 - 0
93.914 Hiv Emergency Relief Project Grants $77,640 - 0
14.235 Supportive Housing Program $60,366 - 0
64.055 Vas Ssg for Fpgp $57,764 - 0
93.994 Maternal and Child Health Services Block Grant to the States $54,898 - 0
14.195 Section 8 Housing Assistance Payments Program $44,918 - 0
14.218 Community Development Block Grants/entitlement Grants $34,974 - 0
10.558 Child and Adult Care Food Program $28,734 - 0
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $27,414 Yes 0
97.032 Crisis Counseling $14,514 - 1
20.513 Enhanced Mobility of Seniors and Individuals with Disabilities $2,888 - 0
93.959 Block Grants for Prevention and Treatment of Substance Abuse $102 - 1

Contacts

Name Title Type
HNB4DEYQ3373 Linda Damm Auditee
4078753700 Erik Halluska, CPA Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The Organization has a federally negotiated indirect cost rate of 27.20% based on direct salaries and wages for federally funded programs. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of Aspire Health Partners, Inc. and Affiliates for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to, and does not, present the financial position, changes in net assets, or cash flows of the Organization.
Title: RECEIVABLE FROM FEDERAL GRANTOR Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The Organization has a federally negotiated indirect cost rate of 27.20% based on direct salaries and wages for federally funded programs. The Organization receives federal pass-through funding from Central Florida Cares Health System, Inc. (the “Managing Entity”) under multiple contracts using negotiated rates. At June 30, 2023, the Organization was owed approximately $5,500,000 from the Managing Entity under these contracts.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: The Organization has a federally negotiated indirect cost rate of 27.20% based on direct salaries and wages for federally funded programs. There were no federal awards provided to subrecipients.

Finding Details

Information on Federal Program: U.S. Department of Veteran Affairs, Homeless Providers Grant and Per Diem Program (Assistance Listing #64.024; Award Year: Fiscal 2023) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.303 requires that non-federal entities receiving federal awards establish and maintain internal control over the federal awards that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal awards. Condition and Context: For two annual financial reports selected for testing, we noted one annual financial report was submitted 88 days after the required due date as indicated in the grant contract. The sample was not, and was not intended to be, a statistically valid sample. Cause: The Organization’s existing internal controls in place over grant reporting did not prevent the late submission of an annual financial report. Effect or Potential Effect: Late submission of required reporting deliverables could result in the restriction of draw downs, delay of funds and/or denial of future funds. Questioned Costs: None Recommendation: The Organization should implement a stronger process and related internal controls surrounding grant reporting requirements to ensure reports are timely filed by the required due dates. Views of Responsible Officials: Due to an oversight by the finance department, the annual federal financial report was not submitted within the deadline for one of the associated grants, although timely filing was performed for the other grant. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including internal tracking of specific grant reporting requirements, to ensure timle filing for all reporting requirements. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Program: U.S. Department of Veteran Affairs, Homeless Providers Grant and Per Diem Program (Assistance Listing #64.024; Award Year: Fiscal 2023) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.303 requires that non-federal entities receiving federal awards establish and maintain internal control over the federal awards that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal awards. Condition and Context: For two annual financial reports selected for testing, we noted one annual financial report was submitted 88 days after the required due date as indicated in the grant contract. The sample was not, and was not intended to be, a statistically valid sample. Cause: The Organization’s existing internal controls in place over grant reporting did not prevent the late submission of an annual financial report. Effect or Potential Effect: Late submission of required reporting deliverables could result in the restriction of draw downs, delay of funds and/or denial of future funds. Questioned Costs: None Recommendation: The Organization should implement a stronger process and related internal controls surrounding grant reporting requirements to ensure reports are timely filed by the required due dates. Views of Responsible Officials: Due to an oversight by the finance department, the annual federal financial report was not submitted within the deadline for one of the associated grants, although timely filing was performed for the other grant. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including internal tracking of specific grant reporting requirements, to ensure timle filing for all reporting requirements. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer
Information on Federal Programs: U.S. Department of Health and Human Services, Block Grant for Prevention and Treatment of Substance Abuse (Assistance Listing #93.959); Block Grant for Community Mental Health Services (Assistance Listing #93.958); Crisis Counseling (Assistance Listing #97.032) State of Florida Department of Children and Families, Forensic Services and Competency Restoration Training (Catalog of State Financial Assistance #60.114) Finding Type: Significant Deficiency Criteria: The 2 CFR section 200.302 requires that non-federal entities receiving federal awards present accurate, current, and complete disclosure of the financial results of each Federal award or program. The entity is required to maintain records, supported by source documentation, that identify adequately the source of funds for federally funded programs. Condition and Context: The Organization’s draft Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State Financial Assistance (the “Schedules”) did not accurately reconcile to the Post Award Notice issued by the State of Florida, impacting certain programs and resulting in reclassifications to the Schedules. Cause: The Organization’s existing internal controls in place over the year-end reconciliation process did not identify reclassifications necessary in the Schedules. Effect: The final Post Award Notice resulted in reclassifications to the Schedules, however this did not create any differences in total awards. Questioned Costs: None Recommendation: The Organization should implement a process and related internal controls surrounding the year-end reconciliation of the Schedules to ensure the Schedules reconcile to the final reports. Views of Responsible Officials: Due to extenuating circumstances, including the late issuance of the Post Award Notice from the managing entity, the Schedule was not fully reconciled which resulted in reclassifications to the final Schedules. The total amount of funding received was correct, however, there were reclassifications necessary between certain programs within the Schedules. Planned Implementation Corrective Action: Additional preventive internal control procedures will be implemented, including an additional level of review of the Schedules and reconciliation. These procedures and internal controls have been implemented as of the date of this report. Person Responsible for Corrective Action: Chief Financial Officer