FAC Explorer

Audit 301203

FY End
2023-06-30
Total Expended
$20.01M
Findings
8
Programs
11
Organization: Livingstone College (NC)
Year: 2023 Accepted: 2024-03-29
Auditor: Murphy and Company

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
390401 2023-002 Significant Deficiency Yes N
390402 2023-002 Significant Deficiency Yes N
390403 2023-002 Significant Deficiency Yes N
390404 2023-002 Significant Deficiency Yes N
966843 2023-002 Significant Deficiency Yes N
966844 2023-002 Significant Deficiency Yes N
966845 2023-002 Significant Deficiency Yes N
966846 2023-002 Significant Deficiency Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $7.76M Yes 1
84.063 Federal Pell Grant Program $4.16M Yes 1
15.932 Preservation of Historic Structures on the Campuses of Historically Black Colleges and Universities (hbcus). $659,580 - 0
47.082 Trans-Nsf Recovery Act Reasearch Support $421,890 - 0
84.031 Higher Education_institutional Aid $407,004 Yes 0
84.042 Trio_student Support Services $342,166 - 0
84.007 Federal Supplemental Educational Opportunity Grants $262,153 Yes 1
47.076 Education and Human Resources $154,336 - 0
84.033 Federal Work-Study Program $137,068 Yes 1
84.425 Education Stabilization Fund $63,315 - 0
93.940 Hiv Prevention Activities_health Department Based $14,614 - 0

Contacts

Name Title Type
H3ZYK35K7BT5 George Petzke Auditee
7042166026 Donald K. Murphy Auditor
No contacts on file

Notes to SEFA

Accounting Policies: The College participates in several programs sponsored by various government agencies as listed in the accompanying Schedule of Expenditures of Federal and State Awards. All programs are subject to audit by the various agencies and they have the authority to determine liabilities, limit or suspend the College's participation in the Federal and State Awards programs. The accompanying Schedule of Expenditures of Federal and State Awards (the Schedule) is presented on an accrual basis of accounting consistent with the basis of accounting used by the College in the preparation of its financial statements with the exception of government loans and guarantees. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal and State Awards (Uniform Guidance). The Schedule includes all known federal and pass-through federal funds expended by the College for the year ended June 30, 2022. All grants/awards should be reviewed in detail to determine if they contain any special provisions (for example, some awards require they be treated as major programs, even though they might not otherwise qualify as such). If the grant/award contains federal funding, the organization will obtain the following: name of the federal agency, award period, Catalog of Federal Domestic Assistance (CFDA) number. The grant/award should also be researched to determine if it is part of a cluster (including research and development) or a federal loan program. If the grant/award is passed through to/from a sub-recipient, the organization will obtain the pass-through entity identifying number. Prior to the grant/award becoming operational, the organization should review the OMB Compliance Supplements Matrix of Compliance Requirements. For every federally funded grant/award, personnel should be assigned for each area of compliance. Expenditures must be tracked for each individual grant/award. The accounting system must be set up to capture this information, and individuals must be established to assign expenses to each grant/award. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The College has received a federally negotiated indirect cost rate and therefore has elected not to use 10% de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.
Finding 2023-002
Finding 2023-002 - U.S. Department of Education (USDE). Title IV Student Financial Aid Programs (Deficiency): Information on the federal program: Federal Direct Student Loans, CFDA No. 84. 268, June 30, 2023; Federal Pell Grants Program, CFDA No. 84. 063, June 30, 2023; Federal Supplemental Educational Opportunity Grant, CFDA No. 84. 007, June 30, 2023; Federal Work-Study Program, CFDA No. 84. 033, June 30, 2023. Criteria - Federal regulations governing Title IV programs. Condition - Non-compliances were noted, as more fully described in the context below. Questioned Costs- None. Context- We observed the following conditions in connection with our testing of the various U.S. Department of Education, Title IV, Student Financial Assistance Programs a) One (1) out of six (6) students tested for R2T4 did not have Title IV funds returned to the Federal government within the required 45 days. Title IV HEA 34 CFR 668.22. b) The College was not reconciling between Financial Aid and Business Office on the monthly basis per SFA Handbook Ch. 5 CFR668.161-668.176. Cause - Oversight by responsible employees. Effect- The College's participation in the Title IV programs could be subject to USDE sanctions as applicable. Repeat Finding - yes Auditor's Recommendation - We recommend that the College ensure adequate documentation is obtained and kept on file as evidence that all expenditures meet allowable cost and other requirements under the grant program. Views of Responsible Officials - Management agrees with this finding. The College will place additional emphasis on the R2T4 of funds. Management is reviewing the timing of presentation of situations to Financial Aid that require returning funds to the Department. Additional focus will be placed on procedures to timely report withdraws to Financial Aid to support returned funds in the required 45 days. In addition, the College prepares monthly reconciliations between Financial Aid and the Business Office, but often delayed in completion. Going forward, the reconciliation will be noted on the monthly closing list and requires both the Assistant Vice President of Financial Aid and Controller to sign and date the reconciliation to demonstrate compliance with the monthly requirement.