Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.
Southeastern CUSD No. 337 26-034-3370-26 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ending June 30, 2022 FINDING NUMBER: 2022-003 2. THIS FINDING IS: Repeat from Prior year Year originally reported? 2012 Federal Program Name and Year: All federal programs Project No.: Various 5. CFDA No.: Various Passed Through: Illinois State Board of Education Federal Agency: US Dept of Education, US Dept of Agriculture Criteria or specific requirement (including statutory, regulatory, or other citation) Reporting - Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Condition: Effective internal controls should be implemented to ensure that an adequate segregation of duties over the accounting function exists. Responsibilities for authorizing, approving, executing and recording transactions in the general ledger should be segregated between two or more individuals. Questioned Costs: None Context: One employee is responsible for most aspects of the cash receipts, cash disbursements and payroll functions. This individual is also responsible for recording these transactions in the general ledger and signing checks. Effect: This condition increases the possibility that errors or fraud may occur and not be detected on a timely basis. Cause: Due to the small size of the District and economic constraints, it is not practical to hire additional personnel to further segregate duties over the accounting functions. Duties have been assigned based on the experience and schedules of office personnel. Recommendation: When this condition exists, the Superintendent?s and Board of Education's close oversight and review of accounting information on a regular basis is the best means of preventing or detecting errors or fraud. We also recommend that all checks be reviewed and signed by the Superintendent rather than the bookkeeper. Management's response: Due to the small size of the District, it is not practical to hire additional personnel solely for the purpose of achieving an ideal segregation of duties over the accounting function. Some segregation of duties has occurred as an outside individual has been contracted to perform the monthly bank reconciliations. In addition, the Superintendent will review and sign all checks.