Audit 299450

FY End
2023-06-30
Total Expended
$85.02M
Findings
10
Programs
20
Year: 2023 Accepted: 2024-03-28
Auditor: Kpmg LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
387183 2023-001 Significant Deficiency - N
387184 2023-001 Significant Deficiency - N
387185 2023-001 Significant Deficiency - N
387186 2023-001 Significant Deficiency - N
387187 2023-001 Significant Deficiency - N
963625 2023-001 Significant Deficiency - N
963626 2023-001 Significant Deficiency - N
963627 2023-001 Significant Deficiency - N
963628 2023-001 Significant Deficiency - N
963629 2023-001 Significant Deficiency - N

Contacts

Name Title Type
FGNMYHB9WBN4 Jose Frontera Auditee
7873808391 Luis A Perez Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) is presented on the accrual basis of accounting, and its purpose is to present, in summary form, the student financial assistance, training and other activities of the Pontifical Catholic University of Puerto Rico for the year ended June 30, 2023 which have been financed by federal agencies. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de-minimis indirect cost rate as outlined in the Uniform Guidance. The Schedule of Expenditures of Federal Awards (Schedule) is presented on the accrual basis of accounting, and its purpose is to present, in summary form, the student financial assistance, training and other activities of the Pontifical Catholic University of Puerto Rico for the year ended June 30, 2023 which have been financed by federal agencies. Assistance Listing (AL) numbers are presented for those programs for which such numbers were available. Federal programs are presented, as appropriate, by Federal Department. During the year ended June 30, 2023, all federal awards were received by Pontifical Catholic University of Puerto Rico. It’s affiliate, Pontifical Catholic University Service Association did not receive federal awards during such year.
Title: Loan Programs Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) is presented on the accrual basis of accounting, and its purpose is to present, in summary form, the student financial assistance, training and other activities of the Pontifical Catholic University of Puerto Rico for the year ended June 30, 2023 which have been financed by federal agencies. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de-minimis indirect cost rate as outlined in the Uniform Guidance. The University administers the following federal loan programs: Federal Perkins Loan Program with an outstanding balance of: $2,493,162 For the fiscal year ended June 30, 2023 there were no disbursements related to the Federal Perkins Loan Program. The University also participates in the Federal Direct Students Loans. Such program is considered as a component of the student financial assistance mayor programs. New loans made to eligible students during the year ended June 30,2023 is: $40,495,494.00
Title: Indirect Costs Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) is presented on the accrual basis of accounting, and its purpose is to present, in summary form, the student financial assistance, training and other activities of the Pontifical Catholic University of Puerto Rico for the year ended June 30, 2023 which have been financed by federal agencies. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de-minimis indirect cost rate as outlined in the Uniform Guidance. The University has elected not to use the 10-percent de-minimis indirect cost rate as outlined in the Uniform Guidance.
Title: Administrative Cost Allowance Accounting Policies: The Schedule of Expenditures of Federal Awards (Schedule) is presented on the accrual basis of accounting, and its purpose is to present, in summary form, the student financial assistance, training and other activities of the Pontifical Catholic University of Puerto Rico for the year ended June 30, 2023 which have been financed by federal agencies. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de-minimis indirect cost rate as outlined in the Uniform Guidance. The University claimed an administrative cost allowance of $22,955 for the year ended June 30, 2023. This amount is included in the accompanying Schedule as federal expenditures under the Federal Work-Study Program.

Finding Details

Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.
Criteria (A)Per 16 CFR 314.3 the institutions with 5,000 or more customers must stablish written information securityprogram to include nine elements. The elements that an institution must address in its written informationsecurity program are at 16 CFR 314.4. At a minimum, an institution’s written information security programshould include: 1.Designates a qualified individual responsible for overseeing and implementing the institutions or servicer’sinformation security program and enforcing the information security program (16 C.F.R. 314.4(a)). 2.Provides for the information security program to be based on a risk assessment that identifies reasonablyforeseeable internal and external risks to the security, confidentiality, and integrity of customer information(as the term customer information applies to the institution or servicer) that could result in the unauthorizeddisclosure, misuse, alteration, destruction, or other compromise of such information, and assesses thesufficiency of any safeguards in place to control these risks (16 C.F.R. 314.4(b)). 3.Provides for the design and implementation of safeguards to control the risks the institution or serviceridentifies through its risk assessment (16 C.F.R. 314.4(c)). At a minimum, the written information securityprogram must address the implementation of the minimum safeguards identified in 16 C.F.R. 314.4(c)(1)through (8). 4.Provides for the institution to regularly test or otherwise monitor the effectiveness of the safeguards it hasimplemented (16 CFR 314.4(d)). 5.Provides for the implementation of policies and procedures to ensure that personnel are able to enact theinformation security program (16 C.F.R. 314.4(e)). 6.Addresses how the institution will oversee its information system service providers (16 C.F.R. 314.4(f)). 7.Provides for the evaluation and adjustment of its information security program in light of the results of therequired testing and monitoring; any material changes to its operations or business arrangements; theresults of the required risk assessments; or any other circumstances that it knows or has reason to knowmay have a material impact the information security program (16 C.F.R. 314.4(g)). 8.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses theestablishment of an incident response plan (16 C.F.R. 314.4(h)). 9.For an institution or servicer maintaining student information on 5,000 or more consumers, addresses therequirement for its Qualified Individual to report regularly and at least annually to those with control over theinstitution on the institution’s information security program (16 C.F.R. 314.4(i)). (B)Per 2 CFR 200.303, a non-federal entity mush establish and maintain internal control over the federal award that provides reasonable assurance that the non-federal entity is managing the federal award in compliance with federal statutes, regulations and the terms and conditions of the federal award.Condition and ContextDuring our audit of the internal controls over compliance and compliance requirements, we noted that the University did not have written procedures or formal policies to ensure compliance with all the elements included in the criteria. We were no able to identify formal written procedures for the elements: 4,5,7 and 9.