2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.
2023-002. Finding: Student Enrollment Reporting
Federal Agency: U.S. Department of Education
Assistance Listing Number: 84.007, 84.063, 84.268
Program Expenditures: $168,796,624
Program Name: Student Financial Assistance Cluster
Award Number(s): P063P180116, P007A151286, P007A221285, P063P220115, P268K230115
Questioned Costs: None
Southern Illinois University (the “University”) Carbondale (“SIUC”) and Edwardsville (“SIUE”) campuses did not have adequate procedures in place to ensure student enrollment data elements were reported accurately and timely.
During our testing of students who withdrew or graduated from the University, we noted 3 out of 40 (7.5%) students did not have enrollment statuses reported accurately and timely. One student was reported as graduated on a date that did not reflect their degree date from the University (SIUE). One student was reported as active in the program despite graduating from the University (SIUE). Lastly, campus-level and program-level enrollment status for one student was not reported timely (SIUC). The sample was not a statistically valid sample.
The Direct Loan Program requirements require a school participating in Title IV aid programs to establish and maintain proper administrative and fiscal procedures and all necessary records and submit all reports to the Department of Education (34 CFR 685.309).
Uniform Guidance (2 CFR 200.303(a)) requires nonfederal entities receiving federal awards establish and maintain effective internal control to reasonably ensure compliance with Federal laws, statutes, regulations, and the terms and conditions of the Federal award. Effective internal controls should include procedures to ensure that all student enrollment reporting requirements are reviewed to ensure compliance.
University officials indicated there were misunderstandings and clerical errors between the University records, the National Student Clearinghouse, and the National Student Loan Data System rosters that resulted in the untimely updating of student enrollment status changes.
Without sufficient controls around enrollment reporting there is a greater risk that student enrollment data will not be reported accurately or timely. Inaccurate or untimely reporting of student enrollment data can result in inconsistencies between the University’s records and the National Students Loan Data System as well as potential delays in the repayment of federal loans. (Finding Code No. 2023-002).
RECOMMENDATION
We recommend the University establish processes and procedures to ensure student enrollment changes are communicated timely to the Department of Education.
UNIVERSITY RESPONSE
Agree. The campuses have implemented processes to prevent further errors in enrollment reporting, despite the disconnects and system problems that have been observed.