Audit 298941

FY End
2023-06-30
Total Expended
$1.31M
Findings
2
Programs
11
Organization: Ringling School District I-14 (OK)
Year: 2023 Accepted: 2024-03-27

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
386624 2023-005 Material Weakness - N
963066 2023-005 Material Weakness - N

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $540,459 Yes 1
84.010 Title I Grants to Local Educational Agencies $250,573 Yes 0
84.287 Twenty-First Century Community Learning Centers $175,686 - 0
84.027 Special Education_grants to States $98,107 - 0
10.553 School Breakfast Program $56,762 - 0
84.060 Indian Education_grants to Local Educational Agencies $22,019 - 0
84.358 Rural Education $17,410 - 0
10.555 National School Lunch Program $16,141 - 0
84.173 Special Education_preschool Grants $4,925 - 0
15.130 Indian Education_assistance to Schools $2,909 - 0
10.649 Pandemic Ebt Administrative Costs $628 - 0

Contacts

Name Title Type
WATWLBNMD681 Kent Southward Auditee
5806622385 Laura Perry Auditor
No contacts on file

Notes to SEFA

Title: Note A: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Ringling School District I-14 Jefferson County, Oklahoma under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Ringling School District I-14 Jefferson County, Oklahoma, it is not intended to and does not present the basic financial statements as listed in the table of contents, of Ringling School District I-14 Jefferson County, Oklahoma.
Title: Note B: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received.
Title: Note C: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note D: Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Ringling School District I-14 Jefferson County, Oklahoma did not have any awards that have been passed through to subrecipients.
Title: Note E: Transfers between Federal Programs Accounting Policies: Expenditures reported on the Schedule are reported on using the cash basis of accounting. Encumbrances are included when paid rather than when incurred. Some amounts presented in the schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, where certain types of expenditures are not allowable or are limited as to reimbursement. Nonmonetary assistance is reported in the schedule at the fair market value of commodities received. De Minimis Rate Used: N Rate Explanation: Ringling School District I-14 Jefferson County, Oklahoma has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Ringling School District I-14 Jefferson County, Oklahoma received $16,680 from Assistance Number 84.367 Title II, Part A funds and received $10,000 from Assistance Number 84.424A Title IV which were allowed to be transferred to be used for Title I Assistance Number 84.010, and thus were reported above in the Title I revenues to agree with corresponding expenditures.

Finding Details

2023-005 Federal Agency: U.S. Department of Education Pass Thru Entity: Oklahoma State Department of Education Program: COVID-19 Education Stabilization Fund Assistance Listing: COVID-19- 84.425D & 84.425U Grant Period: Year ending June 30, 2023 Compliance Requirement: N. Special Tests and Provisions Type of Finding: Non-Compliance & Material Weakness Condition: Construction projects did not obtain certified payrolls documenting compliance with wage rate requirements. Criteria: 29 CFR Part 5, Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted construction requires that nonfederal entities shall include in their construction contracts subject to the Wage Rate Requirements (Which still may be referenced as Davis-Bacon Act). Which includes a requirement for the contractor or subcontractor to submit to the nonfederal entity weekly, for each which in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). Cause: Failure to understand requirements for federally funded construction projects. Context: Construction contracts to be paid with federal funds did not include wage rate requirements. In addition, required certified payrolls were not obtained. Effect: Noncompliance with Uniform Guidance Repeat Finding from Prior Year: No Recommendation: We recommend that the District obtain certified payrolls for all federally funded construction projects. We also recommend that federal funded contracts include required provisions and that the District review all requirements for federal funds received to ensure compliance. Views of Responsible Officials and Planned Corrective Action: The District will review federal expenditures and ensure that construction projects are not being paid with funds unless the proper language has been in the construction contract and certified payrolls have been obtained. Future projects will be reviewed to ensure compliance with the Davis Bacon Act.
2023-005 Federal Agency: U.S. Department of Education Pass Thru Entity: Oklahoma State Department of Education Program: COVID-19 Education Stabilization Fund Assistance Listing: COVID-19- 84.425D & 84.425U Grant Period: Year ending June 30, 2023 Compliance Requirement: N. Special Tests and Provisions Type of Finding: Non-Compliance & Material Weakness Condition: Construction projects did not obtain certified payrolls documenting compliance with wage rate requirements. Criteria: 29 CFR Part 5, Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted construction requires that nonfederal entities shall include in their construction contracts subject to the Wage Rate Requirements (Which still may be referenced as Davis-Bacon Act). Which includes a requirement for the contractor or subcontractor to submit to the nonfederal entity weekly, for each which in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). Cause: Failure to understand requirements for federally funded construction projects. Context: Construction contracts to be paid with federal funds did not include wage rate requirements. In addition, required certified payrolls were not obtained. Effect: Noncompliance with Uniform Guidance Repeat Finding from Prior Year: No Recommendation: We recommend that the District obtain certified payrolls for all federally funded construction projects. We also recommend that federal funded contracts include required provisions and that the District review all requirements for federal funds received to ensure compliance. Views of Responsible Officials and Planned Corrective Action: The District will review federal expenditures and ensure that construction projects are not being paid with funds unless the proper language has been in the construction contract and certified payrolls have been obtained. Future projects will be reviewed to ensure compliance with the Davis Bacon Act.