FAC Explorer

Audit 298562

FY End
2023-06-30
Total Expended
$838,952
Findings
2
Programs
3
Organization: Bayaud Enterprises, Inc. (CO)
Year: 2023 Accepted: 2024-03-27
Auditor: Watson Coon Ryan LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
386151 2023-002 Significant Deficiency - A
962593 2023-002 Significant Deficiency - A

Programs

ALN Program Spent Major Findings
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $493,417 Yes 1
93.558 Temporary Assistance for Needy Families $285,349 - 0
93.569 Community Services Block Grant $60,186 - 0

Contacts

Name Title Type
KQ7KKEB5M4R7 Kim Polich Auditee
3038306885 Kelly Watson Auditor
No contacts on file

Notes to SEFA

Accounting Policies: The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal award activity of Bayaud Enterprises, Inc. under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Bayaud Enterprises, Inc., it is not intended to and does not present the financial position, changes in net assets, or cash flows of Bayaud Enterprises, Inc. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represents adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: Arapahoe County Early Childhood Council has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2023-002
Information on the Federal Program: Assistance Listing Number 10.561— State Administrative Matching Grants for Supplemental Nutrition Assistance Program, United States Department of Agriculture. Pass-Through Entity: Colorado Department of Human Services. Compliance Requirements: Allowable Cost and Activities. Type of Finding: Material Noncompliance and Significant Deficiency Criteria: Program requirements state that each program participants file should follow the record retention policies contained in the grant agreementand required under 2 CFR §200.333, to support conclusion on program eligibility. Condition: For the year ended June 30, 2023, we identified one program participant file that was not retained, and were unable to confirm if program participant was eligible, and services provided were supported in file. Cause: Program staff upon termination misplaced file, and it was unable to be tracked down during audit. Effect or Potential Effect: As a result, we were not able to verify program eligibility or if services provided were supported and allowable under the program for missing file. Questioned Costs: None. Context: Of the sixty participant files tested, we identified one that was not retained and available to review. Recommendation: The entity program staff and management should ensure record retention policies are enforced. Views of Responsible : We agree with the auditor’s finding that there was no documentation available to substantiate eligibility, however we believe our actions meet the requirements of the program. While we understand that documentation should be maintained, we do believe that the services provided were in compliance with applicable standards.
Finding 2023-002
Information on the Federal Program: Assistance Listing Number 10.561— State Administrative Matching Grants for Supplemental Nutrition Assistance Program, United States Department of Agriculture. Pass-Through Entity: Colorado Department of Human Services. Compliance Requirements: Allowable Cost and Activities. Type of Finding: Material Noncompliance and Significant Deficiency Criteria: Program requirements state that each program participants file should follow the record retention policies contained in the grant agreementand required under 2 CFR §200.333, to support conclusion on program eligibility. Condition: For the year ended June 30, 2023, we identified one program participant file that was not retained, and were unable to confirm if program participant was eligible, and services provided were supported in file. Cause: Program staff upon termination misplaced file, and it was unable to be tracked down during audit. Effect or Potential Effect: As a result, we were not able to verify program eligibility or if services provided were supported and allowable under the program for missing file. Questioned Costs: None. Context: Of the sixty participant files tested, we identified one that was not retained and available to review. Recommendation: The entity program staff and management should ensure record retention policies are enforced. Views of Responsible : We agree with the auditor’s finding that there was no documentation available to substantiate eligibility, however we believe our actions meet the requirements of the program. While we understand that documentation should be maintained, we do believe that the services provided were in compliance with applicable standards.