FAC Explorer

Audit 298421

FY End
2023-06-30
Total Expended
$4.06M
Findings
10
Programs
6
Organization: Interior Community Health Center (AK)
Year: 2023 Accepted: 2024-03-27
Auditor: Alliance CPAS LLC

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
386048 2023-001 Significant Deficiency - M
386049 2023-001 Significant Deficiency - M
386050 2023-001 Significant Deficiency - M
386051 2023-001 - - M
386052 2023-001 - - M
962490 2023-001 Significant Deficiency - M
962491 2023-001 Significant Deficiency - M
962492 2023-001 Significant Deficiency - M
962493 2023-001 - - M
962494 2023-001 - - M

Programs

ALN Program Spent Major Findings
93.268 Immunization Cooperative Agreements $95,859 - 1
93.224 Consolidated Health Centers (community Health Centers, Migrant Health Centers, Health Care for the Homeless, and Public Housing Primary Care) $61,366 Yes 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $32,625 - 0
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $30,000 Yes 1
93.527 Affordable Care Act (aca) Grants for New and Expanded Services Under the Health Center Program $29,445 Yes 0
93.498 Provider Relief Fund $6,748 - 0

Contacts

Name Title Type
ZYHNNEX43KA6 Traci Yeckley Auditee
9074581557 Kathleen Thompson Auditor
No contacts on file

Notes to SEFA

Title: NOTE C-PRIOR YEAR EXPENDITURES Accounting Policies: Basis of Presentation-The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of Interior Community Health Center under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Due to the Schedule representing only a selected portion of the operations of Interior Community Health Center, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Interior Community Health Center. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Interior Community Health Center has elected not to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance. Expenditures attributed to the CHC Operating Grant Base totaling $114,625 are from the period of May 2022 through June 2022 related to accrued bonuses. Expenditures attributed to the CHC Supplemental Grant May 1, 2021 through April 30, 2023 IBHS grant totaling $4,734 was for the period of June 2022 related to accrued bonuses. The Center did not pay out these expenditures from program income until July 2023 and in effect did not drawdown for reimbursement until July 2023. These expenditures will not be reported on the statement of activities or functional expenses for FY23.
Title: NOTE D-CHANGE IN FUNDING Accounting Policies: Basis of Presentation-The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of Interior Community Health Center under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Due to the Schedule representing only a selected portion of the operations of Interior Community Health Center, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Interior Community Health Center. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Interior Community Health Center has elected not to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance. During FY23, the Center decided to not pursue the use of funds from the COVID-19- American Rescue Plan Supplemental Grant - Infrastructure 9/15/21 - 9/14/2024 for the Fairbanks clinic renovation project. During FY22, the Center incurred $184,465 of federal expenditures from this grant and had paid out of program income. The Center had accrued $113,354 of grant receivables as of June 30, 2022 related to this grant and had received $71,110 of funds. During FY23, the Center recorded a loss on grant funding totaling $184,465 and chose not to collect on the $113,354 and chose to pay back to HRSA the $71,110 in October 2023.
Title: NOTE E-SUBRECIPIENTS Accounting Policies: Basis of Presentation-The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of Interior Community Health Center under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Due to the Schedule representing only a selected portion of the operations of Interior Community Health Center, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Interior Community Health Center. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Interior Community Health Center has elected not to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance. During FY23, the Center provided $502,724 of federal awards to subrecipients which can be seen on the Schedule. The federal awards were a pass-through from the State of Alaska Department of Health and Social Services, Division of Public Health. The original award amount total was $681,773 and was broken out by $130,000 of the Assistance Listing No. 93.268 and $551,773 of the Assistance Listing No. 93.391. The federal expenditures provided to the subrecipients were allocated to each Assistance Listing Number based on the original total award amount. The total amount of current year expenditures passed down to subrecipients from Assistance Listing No. 93.268 and No. 93.391 was $95,859 and $406,865, respectively.

Finding Details

Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.
Finding 2023-001
COVID-19 Healthy and Equitable Communities-Enhancing Local Capacity-Alaska Initiative to Address COVID-19 Among High Risk, Rural, and Underserved Alaskans---Assistance Listing No. 93.391; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Healthy and Equitable Communities-Enhancing Local Capacity-Immunization Cooperative Agreements--- Assistance Listing No. 93.268; Grant No. 601-314-22001; Grant period: Year ended June 30, 2023; Pass-through entity name: State of Alaska- Department of Health and Social Services-Division of Public Health Criteria and Condition: In accordance with the 2 CFR Part 200, Appendix XI OMB Compliance Supplement May 2023 section “Subrecipient Monitoring” and in accordance with 2 CFR section 200.331(a) says a pass-through entity (PTE) must (1) identify the award and applicable requirements clearly to their subrecipients. This includes clearly identifying the award as a subaward at the time of subaward by providing information described in 2 CFR section 200.331(a)(1). In accordance with the OMB Compliance Supplement May 2023 section “Other Audit Advisories” when COVID-19 funding is subawarded by a pass-through entity from an existing program, the information furnished to subrecipients should distinguish the subawards of incremental COVID-19 funding included in the subawards from non-COVID-19 funding. Without this clear identification, there is a high risk the nine subrecipients were not properly informed they received specific non-COVID-19 and COVID-19 federal funds. Cause: The Center served at the request of the Fairbanks North Star Borough as their designated agency to distribute the Health and Equitable funding from the State of Alaska. The Center did not receive the proper information, training, or guidance from the pass-through entity State of Alaska on how to be a compliant pass-through entity. In effect, the Center did not know to review the requirements from OMB Compliance Supplement May 2023 or 2 CFR section 200.331(a)(1) during the process and procedures of disbursing out awards to subrecipients. The Center used a template used by the State of Alaska. Potential Effect: We estimate taht three of the nine subrecipients potentially did not properly report the Assistance Listing Numbers and grant awards on their FY23 SEFA. This would quantify to approximately 40 percent of the pass-through funds. Questioned Costs: none noted Context: Auditor selected a random sample of six out of nine subrecipients which is approximately 66 percent of the total population. We believe this sample is representative of the population. We inspected the associated subrecipient agreements and inquired with management to validate if they were in compliance with properly identifying to the subrecipients in accordance with the OMB Compliance Supplement May 2023 and 2 CFR 200.331(a)(1). Recommendations: We recommend the Center ensure the required factors of 2 CFR 200.331(a) (1) and the OMB Compliance Supplement May 2023 are identified clearly to the subrecipients in their agreements. We recommend all Subrecipient Monitoring requirements out of the OMB Compliance Supplement are read and understood and implemented for any future subrecipient activity. We recommend reaching out to any subrecipients who have already received these funds to ensure they have properly stated SEFAs. View of Responsible Officials: Management agrees with the finding. Please see the Corrective Action Plan.