Audit 298017

FY End
2023-12-31
Total Expended
$5.80M
Findings
2
Programs
2
Organization: Pine Oaks One, LLC (MA)
Year: 2023 Accepted: 2024-03-26

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
384977 2023-001 - - N
961419 2023-001 - - N

Programs

ALN Program Spent Major Findings
14.138 Mortgage Insurance_rental Housing for the Elderly $4.62M Yes 1
14.195 Section 8 Housing Assistance Payments Program $1.18M - 0

Contacts

Name Title Type
EV1KMAZE1TE3 Martha Parr Auditee
7819153041 Ivan Tutov Auditor
No contacts on file

Notes to SEFA

Title: NOTE A - BASIS OF PRESENTATION: Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance , wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Pine Oaks One, LLC. has elected not to use the 10% de minimums indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (The Schedule) includes the federal grant activity of Pine Oaks One, LLC under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Pine Oaks One, LLC, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Pine Oaks One, LLC.Type A programs are determined to be the larger of $750,000 or three (3) percent of total federal awards expended if total awards exceed $750,000. There were no awards received that were passed through to sub recipients.
Title: NOTE D - FEDERAL AWARDS EXPENDED FOR LOAN OR LOAN GUARANTEE PROGRAMS: Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance , wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Pine Oaks One, LLC. has elected not to use the 10% de minimums indirect cost rate allowed under the Uniform Guidance. Balances of loans and loan guarantee programs outstanding as of December 31, 2023 was 4,531,843.

Finding Details

Criteria: According to HUD Regulatory Agreement (Form HUD-92466M), Section 14, borrower shall not make or take, or receive and retain, nor allow any Affiliate or Principal to receive or retain any Distribution of assets or any income of any kind of the Project, except from Surplus Cash or in accordance with Program Obligations. Condition: Two owner's distributions were selected for testing. This represents 100% of the testing population. We noted that the total amount of distributions made during the year was in excess of the amount calculated as of the last day of fiscal year ending December 31, 2022. Cause: The LLC add up all calculated amounts of Surplus Cash from FY2018 to FY2022 to arrive at the amount available for distribution instead of distributing only the FY2022 year end calculated amount. Distributions, if taken, must be taken out within the accounting period immediately following the computation of Surplus Cash, and prior to the LLC's next calculation of Surplus Cash, and if not taken within the identified period, these funds remain as mortgaged property. Effect: Any failure by the LLC to comply with any of the provisions of the HUD Regulatory Agreement may lead to Declaration of Default. In such case, HUD could demand immediate repayment of the mortgage note. Questioned Cost: $250,739 Recommendation: We recommend any Distribution of funds of the Project not permitted by the Regulatory Agreement or Program Obligations to be returned to the appropriate project account as specified by HUD immediately. We recommend management reviews the Regulatory Agreement for more guidance on allowable distributions. Management's Views and Corrective Action Plan Management's response is included in "Management's View and Corrective Action Plan" at the end of this report after the schedule of findings and questioned cost.
Criteria: According to HUD Regulatory Agreement (Form HUD-92466M), Section 14, borrower shall not make or take, or receive and retain, nor allow any Affiliate or Principal to receive or retain any Distribution of assets or any income of any kind of the Project, except from Surplus Cash or in accordance with Program Obligations. Condition: Two owner's distributions were selected for testing. This represents 100% of the testing population. We noted that the total amount of distributions made during the year was in excess of the amount calculated as of the last day of fiscal year ending December 31, 2022. Cause: The LLC add up all calculated amounts of Surplus Cash from FY2018 to FY2022 to arrive at the amount available for distribution instead of distributing only the FY2022 year end calculated amount. Distributions, if taken, must be taken out within the accounting period immediately following the computation of Surplus Cash, and prior to the LLC's next calculation of Surplus Cash, and if not taken within the identified period, these funds remain as mortgaged property. Effect: Any failure by the LLC to comply with any of the provisions of the HUD Regulatory Agreement may lead to Declaration of Default. In such case, HUD could demand immediate repayment of the mortgage note. Questioned Cost: $250,739 Recommendation: We recommend any Distribution of funds of the Project not permitted by the Regulatory Agreement or Program Obligations to be returned to the appropriate project account as specified by HUD immediately. We recommend management reviews the Regulatory Agreement for more guidance on allowable distributions. Management's Views and Corrective Action Plan Management's response is included in "Management's View and Corrective Action Plan" at the end of this report after the schedule of findings and questioned cost.