Audit 296826

FY End
2023-06-30
Total Expended
$7.53M
Findings
8
Programs
19
Year: 2023 Accepted: 2024-03-22

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
383804 2023-001 Significant Deficiency - G
383805 2023-001 Significant Deficiency - G
383806 2023-002 Significant Deficiency - B
383807 2023-002 Significant Deficiency - B
960246 2023-001 Significant Deficiency - G
960247 2023-001 Significant Deficiency - G
960248 2023-002 Significant Deficiency - B
960249 2023-002 Significant Deficiency - B

Programs

ALN Program Spent Major Findings
84.027 Special Education - Grants to States (idea, Part B) $1.53M Yes 2
10.555 National School Lunch Program (cash Assistance) $1.20M - 0
84.425 Covid-19 - American Rescue Plan - Elementary and Secondary School Emergency Relief (arp Esser) Fund $853,937 Yes 0
84.425 Covid-19 - Governor's Emergency Education Relief (geer) Fund $714,970 Yes 0
84.425 Covid-19 - Elementary and Secondary School Emergency Relief (esser) Fund $350,826 Yes 0
84.027 Covid-19 - Special Education - Grants to States (idea, Part B) $279,917 Yes 0
10.555 National School Lunch Program (non-Cash Food Distribution) $167,488 - 0
93.323 Covid-19 - Epidemiology and Laboratory Capacity (elc) for Infectious Diseases Safe School Reopening Grant $155,938 - 0
84.173 Special Education - Preschool Grants (idea Preschool) $108,712 Yes 2
84.367 Supporting Effective Instruction State Grant $84,013 - 0
93.276 Drug-Free Communities Support Program Grants $80,654 - 0
10.553 School Breakfast Program (cash Assistance) $37,655 - 0
84.173 Covid-19 - Special Education - Preschool Grants (idea Preschool) $19,346 Yes 0
84.010 Title I Grants to Local Educational Agencies (leas) $17,397 - 0
84.365 English Language Acquisition State Grants $14,285 - 0
32.009 Covid-19 - Emergency Connectivity Fund Program $10,896 - 0
84.424 Student Support and Academic Enrichment Grants $9,031 - 0
10.649 State Pandemic Electronic Benefit Transfer (p-Ebt) Administrative Cost Grants $6,280 - 0
84.425 Covid-19 - American Rescue Plan - Elementary and Secondary School Emergency Relief Fund - Homeless Children and Youth $2,111 Yes 0

Contacts

Name Title Type
THQGKJZ9NSK7 Michael Fabiano Auditee
5164347007 Alexandria Battaglia Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 - Epidemiology and Laboratory Capacity (ELC) for Infectious Diseases Safe School Reopening Grant include $155,938 incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. The value of food commodities was calculated using the U.S. Department of Agriculture’s Food and Nutrition Service commodity price lists. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of Levittown Union Free School District (the “District”) under programs of the federal government for the fiscal year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the District, it is not intended to and does not present the financial position, changes in net position or cash flows of the District.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 - Epidemiology and Laboratory Capacity (ELC) for Infectious Diseases Safe School Reopening Grant include $155,938 incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. The value of food commodities was calculated using the U.S. Department of Agriculture’s Food and Nutrition Service commodity price lists. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. No amounts were provided to subrecipients.
Title: OTHER DISCLOSURES Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 - Epidemiology and Laboratory Capacity (ELC) for Infectious Diseases Safe School Reopening Grant include $155,938 incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. The value of food commodities was calculated using the U.S. Department of Agriculture’s Food and Nutrition Service commodity price lists. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. No insurance is carried specifically to cover equipment purchased with federal funds. Any equipment purchased with federal funds is covered by the District’s casualty insurance policies. There were no loans or loan guarantees outstanding at year end.

Finding Details

U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Maintenance of Effort Criteria: According to the OMB Compliance Supplement, IDEA Part B funds received by a school district cannot be used, except under certain limited circumstances, to reduce the level of expenditures for the education of children with disabilities made by the school district from local funds, or a combination of state and local funds, below the level of those expenditures for the preceding fiscal year. To meet this requirement, school districts must meet (1) the eligibility standard using budgeted amounts and (2) the compliance standard using prior year’s expenditures. Condition: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District did not complete the maintenance of effort calculator for compliance for the 2021/22 year with accurate information. Cause: The District inadvertently utilized incorrect expenditure amounts in the calculation. Effect: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District’s maintenance of effort calculator for compliance was submitted to NYS Education Department (NYSED) with inaccurate information. Questioned Costs: None. Recommendation: We recommend the District develop a system to review the maintenance of effort calculator with all supporting documentation before submitting it to NYSED. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Maintenance of Effort Criteria: According to the OMB Compliance Supplement, IDEA Part B funds received by a school district cannot be used, except under certain limited circumstances, to reduce the level of expenditures for the education of children with disabilities made by the school district from local funds, or a combination of state and local funds, below the level of those expenditures for the preceding fiscal year. To meet this requirement, school districts must meet (1) the eligibility standard using budgeted amounts and (2) the compliance standard using prior year’s expenditures. Condition: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District did not complete the maintenance of effort calculator for compliance for the 2021/22 year with accurate information. Cause: The District inadvertently utilized incorrect expenditure amounts in the calculation. Effect: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District’s maintenance of effort calculator for compliance was submitted to NYS Education Department (NYSED) with inaccurate information. Questioned Costs: None. Recommendation: We recommend the District develop a system to review the maintenance of effort calculator with all supporting documentation before submitting it to NYSED. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles - Payroll Criteria: According to Uniform Guidance Section 200.430 Compensation - Personal Services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must comply with the established written accounting policies and practices of the District, and support the distribution of salaries and wages among specific activities or cost objectives while reasonably reflecting the total activity for which the employee is compensated. Condition: Although the District ultimately obtained Payroll Certification Forms from the employees funded through these federal funds as per District policy, they did not comply with their written procedures regarding the timeliness of obtaining signed Payroll Certification Forms from employees whose salaries were funded through federal funds. Cause: The District did not take timely action to obtain Payroll Certification Forms from employees whose salaries were funded through federal funds. Effect: The payroll amounts for employees who worked on the grant were not properly supported to be in compliance with the District’s written procedures and the Uniform Guidance. Questioned Costs: None. Recommendation: We recommend the District comply with their written policies and procedures to be in compliance with the Uniform Guidance. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles - Payroll Criteria: According to Uniform Guidance Section 200.430 Compensation - Personal Services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must comply with the established written accounting policies and practices of the District, and support the distribution of salaries and wages among specific activities or cost objectives while reasonably reflecting the total activity for which the employee is compensated. Condition: Although the District ultimately obtained Payroll Certification Forms from the employees funded through these federal funds as per District policy, they did not comply with their written procedures regarding the timeliness of obtaining signed Payroll Certification Forms from employees whose salaries were funded through federal funds. Cause: The District did not take timely action to obtain Payroll Certification Forms from employees whose salaries were funded through federal funds. Effect: The payroll amounts for employees who worked on the grant were not properly supported to be in compliance with the District’s written procedures and the Uniform Guidance. Questioned Costs: None. Recommendation: We recommend the District comply with their written policies and procedures to be in compliance with the Uniform Guidance. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Maintenance of Effort Criteria: According to the OMB Compliance Supplement, IDEA Part B funds received by a school district cannot be used, except under certain limited circumstances, to reduce the level of expenditures for the education of children with disabilities made by the school district from local funds, or a combination of state and local funds, below the level of those expenditures for the preceding fiscal year. To meet this requirement, school districts must meet (1) the eligibility standard using budgeted amounts and (2) the compliance standard using prior year’s expenditures. Condition: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District did not complete the maintenance of effort calculator for compliance for the 2021/22 year with accurate information. Cause: The District inadvertently utilized incorrect expenditure amounts in the calculation. Effect: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District’s maintenance of effort calculator for compliance was submitted to NYS Education Department (NYSED) with inaccurate information. Questioned Costs: None. Recommendation: We recommend the District develop a system to review the maintenance of effort calculator with all supporting documentation before submitting it to NYSED. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Maintenance of Effort Criteria: According to the OMB Compliance Supplement, IDEA Part B funds received by a school district cannot be used, except under certain limited circumstances, to reduce the level of expenditures for the education of children with disabilities made by the school district from local funds, or a combination of state and local funds, below the level of those expenditures for the preceding fiscal year. To meet this requirement, school districts must meet (1) the eligibility standard using budgeted amounts and (2) the compliance standard using prior year’s expenditures. Condition: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District did not complete the maintenance of effort calculator for compliance for the 2021/22 year with accurate information. Cause: The District inadvertently utilized incorrect expenditure amounts in the calculation. Effect: While the District did ultimately meet the necessary requirements for the compliance standards using actual expenditure amounts, the District’s maintenance of effort calculator for compliance was submitted to NYS Education Department (NYSED) with inaccurate information. Questioned Costs: None. Recommendation: We recommend the District develop a system to review the maintenance of effort calculator with all supporting documentation before submitting it to NYSED. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles - Payroll Criteria: According to Uniform Guidance Section 200.430 Compensation - Personal Services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must comply with the established written accounting policies and practices of the District, and support the distribution of salaries and wages among specific activities or cost objectives while reasonably reflecting the total activity for which the employee is compensated. Condition: Although the District ultimately obtained Payroll Certification Forms from the employees funded through these federal funds as per District policy, they did not comply with their written procedures regarding the timeliness of obtaining signed Payroll Certification Forms from employees whose salaries were funded through federal funds. Cause: The District did not take timely action to obtain Payroll Certification Forms from employees whose salaries were funded through federal funds. Effect: The payroll amounts for employees who worked on the grant were not properly supported to be in compliance with the District’s written procedures and the Uniform Guidance. Questioned Costs: None. Recommendation: We recommend the District comply with their written policies and procedures to be in compliance with the Uniform Guidance. District’s Response: The District’s response is included in their corrective plan.
U.S. Department of Education – Passed-through the NYS Education Department Special Education Cluster (IDEA) - Special Education-Grants to States (IDEA, Part B), Special Education - Preschool Grants (IDEA Preschool); Assistance Listing Numbers 84.027 and 84.173; Project #0032-23-0408, #0032-23-0408; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles - Payroll Criteria: According to Uniform Guidance Section 200.430 Compensation - Personal Services, charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. These records must comply with the established written accounting policies and practices of the District, and support the distribution of salaries and wages among specific activities or cost objectives while reasonably reflecting the total activity for which the employee is compensated. Condition: Although the District ultimately obtained Payroll Certification Forms from the employees funded through these federal funds as per District policy, they did not comply with their written procedures regarding the timeliness of obtaining signed Payroll Certification Forms from employees whose salaries were funded through federal funds. Cause: The District did not take timely action to obtain Payroll Certification Forms from employees whose salaries were funded through federal funds. Effect: The payroll amounts for employees who worked on the grant were not properly supported to be in compliance with the District’s written procedures and the Uniform Guidance. Questioned Costs: None. Recommendation: We recommend the District comply with their written policies and procedures to be in compliance with the Uniform Guidance. District’s Response: The District’s response is included in their corrective plan.