Audit 296710

FY End
2023-09-30
Total Expended
$1.83M
Findings
2
Programs
8
Year: 2023 Accepted: 2024-03-22

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
383668 2023-001 Significant Deficiency - B
960110 2023-001 Significant Deficiency - B

Contacts

Name Title Type
J6DZAGFL3NC7 Andrea Ballard Auditee
5207950300 Lydia Hunter Auditor
No contacts on file

Notes to SEFA

Title: Basis of presentation: Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The auditee used the provisional indirect cost rate per the nonprofit rate agreement between the organization and the Arizona Department of Public Safety dated October 1, 2021. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of Jewish Family & Children's Service of Southern Arizona, Inc. (JFCS) under programs of the federal government for the year ended September 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Jewish Family & Children's Service of Southern Arizona, Inc., it is not intended to and does not present the financial position, changes in net assets or cash flows of JFCS.
Title: Summary of significant accounting policies: Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The auditee used the provisional indirect cost rate per the nonprofit rate agreement between the organization and the Arizona Department of Public Safety dated October 1, 2021. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. JFCS has elected not to use the ten percent de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: Federal assistance listing numbers (ALN): Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The auditee used the provisional indirect cost rate per the nonprofit rate agreement between the organization and the Arizona Department of Public Safety dated October 1, 2021. The program titles and ALN numbers, or federal identification numbers, were obtained from the federal or pass-through grantor or the update to the Catalog of Federal Domestic Assistance.

Finding Details

ALN Number and Title: Crime Victim Assistance - ALN 16.575 Federal Agency: U.S. Department of Justice Federal Award Number: VOCA-2021-JFSAZ-00052 Grant period: Year ended September 30, 2023 Criteria: Cash disbursements - Costs billed to Federal Awards should be allowable per award guidelines. Condition: Unallowable costs based on terms of grant agreement were billed to federal awards. Cause: Clerical errors due to limited resources. Effect: The Organization does not have adequate documentation to support costs charged to the grant. Context: A sample of 10 cash disbursements totaling $13,010 was tested from a population of 98 totaling $38,709 for the period October 1, 2022 through September 30, 2023. The test found unallowable costs totaling $1,117. Questioned costs: No known or likely questioned costs over $25,000. Repeat finding: No Recommendation: We recommend the Organization enhance review policies and procedures Views of responsible officials of the auditee: Management has added another layer of federal award invoice approval prior to the monthly submission for reimbursement.
ALN Number and Title: Crime Victim Assistance - ALN 16.575 Federal Agency: U.S. Department of Justice Federal Award Number: VOCA-2021-JFSAZ-00052 Grant period: Year ended September 30, 2023 Criteria: Cash disbursements - Costs billed to Federal Awards should be allowable per award guidelines. Condition: Unallowable costs based on terms of grant agreement were billed to federal awards. Cause: Clerical errors due to limited resources. Effect: The Organization does not have adequate documentation to support costs charged to the grant. Context: A sample of 10 cash disbursements totaling $13,010 was tested from a population of 98 totaling $38,709 for the period October 1, 2022 through September 30, 2023. The test found unallowable costs totaling $1,117. Questioned costs: No known or likely questioned costs over $25,000. Repeat finding: No Recommendation: We recommend the Organization enhance review policies and procedures Views of responsible officials of the auditee: Management has added another layer of federal award invoice approval prior to the monthly submission for reimbursement.