Audit 296631

FY End
2023-06-30
Total Expended
$1.85M
Findings
6
Programs
9
Year: 2023 Accepted: 2024-03-22

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
383587 2023-003 Significant Deficiency - B
383588 2023-003 Significant Deficiency - B
383589 2023-003 Significant Deficiency - B
960029 2023-003 Significant Deficiency - B
960030 2023-003 Significant Deficiency - B
960031 2023-003 Significant Deficiency - B

Programs

Contacts

Name Title Type
VDQTUGXULGW5 Brian Schaeffer Auditee
5153822783 Mia Frommelt Auditor
No contacts on file

Notes to SEFA

Title: Note 1 Accounting Policies: Expenditures reported on the Schedule of Expenditures of Federal Awards are reported on the modified accrual or accrual basis of accounting based on the fund-type of the program. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Revenue from federal awards is recognized when the District has done everything necessary to establish its right to revenue. For governmental funds, revenue from federal awards is recognized when it is both measurable and available. Expenditures of federal awards are recognized in the accounting period when the liability is incurred. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimus indirect cost rate allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the Nevada Community School District under programs of the federal government for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of Nevada Community School District, it is not intended to and does not present the financial position, changes in net position or cash flows of Nevada Community School District.
Title: Note 2 Accounting Policies: Expenditures reported on the Schedule of Expenditures of Federal Awards are reported on the modified accrual or accrual basis of accounting based on the fund-type of the program. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Revenue from federal awards is recognized when the District has done everything necessary to establish its right to revenue. For governmental funds, revenue from federal awards is recognized when it is both measurable and available. Expenditures of federal awards are recognized in the accounting period when the liability is incurred. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimus indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the Schedule of Expenditures of Federal Awards are reported on the modified accrual or accrual basis of accounting based on the fund-type of the program. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Revenue from federal awards is recognized when the District has done everything necessary to establish its right to revenue. For governmental funds, revenue from federal awards is recognized when it is both measurable and available. Expenditures of federal awards are recognized in the accounting period when the liability is incurred.
Title: Note 3 Accounting Policies: Expenditures reported on the Schedule of Expenditures of Federal Awards are reported on the modified accrual or accrual basis of accounting based on the fund-type of the program. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in or used in the preparation of the basic financial statements. Revenue from federal awards is recognized when the District has done everything necessary to establish its right to revenue. For governmental funds, revenue from federal awards is recognized when it is both measurable and available. Expenditures of federal awards are recognized in the accounting period when the liability is incurred. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimus indirect cost rate allowed under the Uniform Guidance. The District has elected not to use the 10-percent de minimus indirect cost rate allowed under the Uniform Guidance.

Finding Details

U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.
U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.
U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.
U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.
U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.
U.S. Department of Education Pass-Through Iowa Department of Education Education Stabilization Fund: 84.425B COVID-19 Discretionary Grants: Rethink K-12 Education Models Grants 84.425U COVID-19 ARP Elementary and Secondary School Emergency Relief Fund (ARP-ESSER) Federal Award Year: 2023 Finding: The District overcharged the Education Stabilization Fund program for software costs. Criteria: When the U.S. Department of Education (ED) awarded ESSER I, II and III funds to states it noted the funds should “not be included as a cost or used to meet cost-sharing or matching requirements of any other federally financed program in either the current or a prior period.” Condition: The District expended Education Stabilization Fund program funding to purchase software, but received a Rethink K-12 Education Models Discretionary Grant (84.425B) for the item. Cause: The District did not tie out all ESSER funds at the end of the year to ensure accuracy in amounts charged. Questioned Costs: $12,090 Effect: The District overspent allowable funds as approved by the Iowa Department of Education for software by $12,090. Context: The District charged two grants for the same software item. The questioned costs are 1.4% of total program expenditures. Identification as a repeat finding: This is not a repeat finding. Recommendation: We recommend the District repay the amount overcharged or submit qualifying expenses in 2024 for the grant award. Response and Corrective Action Plan: The District will review current processes for grant reconciliation.