Audit 295839

FY End
2023-06-30
Total Expended
$2.91M
Findings
2
Programs
10
Organization: Pine Grove Area School District (PA)
Year: 2023 Accepted: 2024-03-19
Auditor: Jones & CO PC

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
381086 2024-001 - - L
957528 2024-001 - - L

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $598,882 Yes 1
84.010 Title I Grants to Local Educational Agencies $317,794 - 0
10.553 School Breakfast Program $105,138 - 0
84.027 Special Education_grants to States $55,844 - 0
10.555 National School Lunch Program $51,463 - 0
84.367 Improving Teacher Quality State Grants $47,610 - 0
84.424 Student Support and Academic Enrichment Program $25,278 - 0
84.173 Special Education_preschool Grants $4,599 - 0
93.778 Medical Assistance Program $3,931 - 0
10.649 Pandemic Ebt Administrative Costs $628 - 0

Contacts

Name Title Type
E4DLLHK9LCB5 Jodie Dermo Auditee
5703452731 Edwin H. Ebling Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING. De Minimis Rate Used: N Rate Explanation: THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE. THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING.
Title: NOTE 2 - COMMODITIES Accounting Policies: THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING. De Minimis Rate Used: N Rate Explanation: THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE. THE BEGINNING AND ENDING DEFERRED INCOME FIGURES LISTED REPRESENT THE BEGINNING AND ENDING COMMODITIES INVENTORIES IN THE CAFETERIA FUND. THESE COMMODITIES ARE RECEIVED THROUGH THE STATE FROM THE U.S. DEPARTMENT OF AGRICULTURE. THE COMMODITIES ARE VALUED AT AMOUNTS ASSIGNED TO TO THE VARIOUS ITEMS BY THE U.S. DEPARTMENT OF AGRICULTURE WHEN THE COMMODITIES ARE OFFERED.
Title: NOTE 3 - INDIRECT COSTS Accounting Policies: THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING. De Minimis Rate Used: N Rate Explanation: THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE. THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE.
Title: NOTE 4 - CLUSTER PROGRAMS Accounting Policies: THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING. De Minimis Rate Used: N Rate Explanation: THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE. THE FOLLOWING CFDA'S HAVE BEEN DEEMED A CLUSTER OF PROGRAMS BY THE OFFICE OF MANAGEMENT AND BUDGET AND, THEREFORE, ARE TREATED AS ONE PROGRAM IN DETERMINING THE MAJOR PROGRAMS TO BE AUDITED. CHILD NUTRITION CLUSTER - 10.553 $105,138. 10.555 - $520,469. TOTAL CLUSTER - $625,607. SPECIAL EDUCATION CLUSTER - 84.027 $288,172. 84.173 - $4,599. TOTAL CLUSTER - $292,771.
Title: NOTE 5 - MEDICAL ASSISTANCE Accounting Policies: THE ACCOMPANYING SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS IS PREPARED ON THE ACCRUAL BASIS OF ACCOUNTING. De Minimis Rate Used: N Rate Explanation: THE DISTRICT DID NOT CHARGE ANY INDIRECT COSTS TO ANY OF THE FEDERAL GRANTS AND PROGRAMS DURING THIS FISCAL YEAR. AS SUCH, THE DISTRICT DID NOT USE THE 10% DE MINIMIS COST RATE. ACCESS REIMBURSEMENTS RECEIVED UNDER CFDA #93.778 REVENUE CODE 8810 ARE CLASSIFIED AS FEE - FOR - SERVICE REVENUES AND ARE NOT RECOGNIZED AS FEDERAL AWARDS FOR THE PURPOSE OF THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS.

Finding Details

UNITED STATES DEPARTMENT OF EDUCATION 2023-0l Elementary and Secondary School Emergency Relief Fund ll Assistance Listing No. 84.425; Year Ended June 30,2023. Criteria and Condition: The District is required to maintain a system for accumulating and reporting expenditures incurred of its' grant awards. This includes filing the Reconciliation of Cash on Hand Quarterly Reports for each Grant which requires them. The District must report actual grant expenditures incurred thru the applicable report date. The District did not accurately file the required report for the Quarter Ended June 30,2023. Context: Our test of the Quarterly Cash Reports for the Quarter ended June 30, 2023 indicated the District did not file the required report. Cause: The inaccurate filing of the required report appears to have been caused by an oversight and failure of the Federal Program Coordinator to correspond with the Business Office with any changes to the subledger with the District General Ledger. Effect: The project incurred expenditures and cash position thru June 30,2023 were not reported to PDE as required. Questi oned Cosfs.' None Recommendation: We recommended that the District properly utilize their CSIU accounting system to accumulate the costs incurred and that the required reports be accurately filed. Views of Responsible Officials and Planned Corrective Actions: Once notified by us the District immediately established the proper account structure in its accounting system to gather the program expenditures to properly and timely file the required reports. The Business Manager also implemented new procedures to gather and review costs charged. to the applicable federal grant so as to properly and timely file the required reports.
UNITED STATES DEPARTMENT OF EDUCATION 2023-0l Elementary and Secondary School Emergency Relief Fund ll Assistance Listing No. 84.425; Year Ended June 30,2023. Criteria and Condition: The District is required to maintain a system for accumulating and reporting expenditures incurred of its' grant awards. This includes filing the Reconciliation of Cash on Hand Quarterly Reports for each Grant which requires them. The District must report actual grant expenditures incurred thru the applicable report date. The District did not accurately file the required report for the Quarter Ended June 30,2023. Context: Our test of the Quarterly Cash Reports for the Quarter ended June 30, 2023 indicated the District did not file the required report. Cause: The inaccurate filing of the required report appears to have been caused by an oversight and failure of the Federal Program Coordinator to correspond with the Business Office with any changes to the subledger with the District General Ledger. Effect: The project incurred expenditures and cash position thru June 30,2023 were not reported to PDE as required. Questi oned Cosfs.' None Recommendation: We recommended that the District properly utilize their CSIU accounting system to accumulate the costs incurred and that the required reports be accurately filed. Views of Responsible Officials and Planned Corrective Actions: Once notified by us the District immediately established the proper account structure in its accounting system to gather the program expenditures to properly and timely file the required reports. The Business Manager also implemented new procedures to gather and review costs charged. to the applicable federal grant so as to properly and timely file the required reports.