Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN 84.007), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: Cash Management - Institutions are permitted to draw down Title IV funds prior to disbursing funds to eligible students and parents. The institution’s request must not exceed the amount immediately needed to disburse funds to students or parents. A disbursement of funds occurs on the date an institution credits a student’s account or pays a student or parent directly with either student financial aid funds or institutional funds. The institution must make the disbursements as soon as administratively feasible, but no later than 3 business days following the receipt of funds. Any amounts not disbursed by the end of the third business day are considered to be excess cash and generally are required to be promptly returned to the U.S. Department of Education (the “ED”) (34 CFR section 668.166(a)(1)). Excess cash includes any funds received from the ED that are deposited or transferred to the institution’s Federal account as a result of an award adjustment, cancellation, or recovery. However, an excess cash balance tolerance is allowed if that balance: (1) is less than one percent of its prior-year drawdowns; and (2) is eliminated within the next 7 calendar days (34 CFR sections 668.166(a) and (b)).
Condition: Instances were identified where funds drawn were held in excess of the allowable time frame.
Cause: Administrative oversight.
Effect or Potential Effect: The College was not in compliance with Cash Management requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• 1 instance of cash held in excess of the allowable time frame for the Federal Supplemental Educational Opportunity Grant Program.
• 1 instance of cash held in excess of the allowable time frame for the Federal Direct Student Loan Program.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that excess cash is returned timely.
Views of Responsible Officials: The College acknowledges the findings. Corrective action has occurred. The Financial Aid Office has updated policies and procedures to include a new report of all federal student aid to be sent to the Finance Office after any disbursements or adjustments of student aid. This report will include Direct Loans, Pell and SEOG.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Federal Pell Grant Program (ALN 84.063), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: N. Special Tests and Provisions – Enrollment Reporting – Institutions are required to report enrollment information under the Pell grant and the Direct and Federal Family Education Loan (FFEL) loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035), although FFEL loans are no longer made or a part of the Student Financial Assistance Cluster, a student may have a FFEL loan from previous years that would require enrollment reporting for that student (Pell, 34 CFR 690.83(b)(2); FFEL, 34 CFR 682.610; Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information, “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process.
Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgement file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS.
Condition: Certain students’ enrollment status changes were not reported timely or accurately to NSLDS.
Additionaly, error records were not corrected within the required timeframe.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College was not in compliance with the enrollment reporting requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• For 3 of 40 campus and program level records tested, the College did not certify the student’s enrollment status within 60 days.
• For 5 of 40 campus and program level records tested, the College failed to report/accurately report a change in the student’s enrollment status.
• Error records from an Error/Acknowledgement file received during the fiscal year were not corrected within 10 days.
Identification as a Repeat Finding: This is a repeat of prior year Finding 2022-003.
Recommendation: We recommend the College enhance its procedures and internal controls over enrollment reporting to ensure that students’ enrollment statuses are reported timely and accurately to NSLDS and that errors are corrected within the required timeframe.
Views of Responsible Officials: The College acknowledges the finding of certain students’ enrollment status changes were not reported timely or accurately to NSLDS in a timely manner to include the proper corrections to their enrollment status. The College experienced a glitch in its ERP system update that impeded the timeliness and made it difficult to retrieve students' data. This issue has since been corrected and the College is submitting the required data to the National Student Clearinghouse in a timely manner.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN 84.007), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: Cash Management - Institutions are permitted to draw down Title IV funds prior to disbursing funds to eligible students and parents. The institution’s request must not exceed the amount immediately needed to disburse funds to students or parents. A disbursement of funds occurs on the date an institution credits a student’s account or pays a student or parent directly with either student financial aid funds or institutional funds. The institution must make the disbursements as soon as administratively feasible, but no later than 3 business days following the receipt of funds. Any amounts not disbursed by the end of the third business day are considered to be excess cash and generally are required to be promptly returned to the U.S. Department of Education (the “ED”) (34 CFR section 668.166(a)(1)). Excess cash includes any funds received from the ED that are deposited or transferred to the institution’s Federal account as a result of an award adjustment, cancellation, or recovery. However, an excess cash balance tolerance is allowed if that balance: (1) is less than one percent of its prior-year drawdowns; and (2) is eliminated within the next 7 calendar days (34 CFR sections 668.166(a) and (b)).
Condition: Instances were identified where funds drawn were held in excess of the allowable time frame.
Cause: Administrative oversight.
Effect or Potential Effect: The College was not in compliance with Cash Management requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• 1 instance of cash held in excess of the allowable time frame for the Federal Supplemental Educational Opportunity Grant Program.
• 1 instance of cash held in excess of the allowable time frame for the Federal Direct Student Loan Program.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that excess cash is returned timely.
Views of Responsible Officials: The College acknowledges the findings. Corrective action has occurred. The Financial Aid Office has updated policies and procedures to include a new report of all federal student aid to be sent to the Finance Office after any disbursements or adjustments of student aid. This report will include Direct Loans, Pell and SEOG.
Federal Program Information: Federal Pell Grant Program (ALN 84.063), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: N. Special Tests and Provisions – Enrollment Reporting – Institutions are required to report enrollment information under the Pell grant and the Direct and Federal Family Education Loan (FFEL) loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035), although FFEL loans are no longer made or a part of the Student Financial Assistance Cluster, a student may have a FFEL loan from previous years that would require enrollment reporting for that student (Pell, 34 CFR 690.83(b)(2); FFEL, 34 CFR 682.610; Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information, “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process.
Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgement file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS.
Condition: Certain students’ enrollment status changes were not reported timely or accurately to NSLDS.
Additionaly, error records were not corrected within the required timeframe.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College was not in compliance with the enrollment reporting requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• For 3 of 40 campus and program level records tested, the College did not certify the student’s enrollment status within 60 days.
• For 5 of 40 campus and program level records tested, the College failed to report/accurately report a change in the student’s enrollment status.
• Error records from an Error/Acknowledgement file received during the fiscal year were not corrected within 10 days.
Identification as a Repeat Finding: This is a repeat of prior year Finding 2022-003.
Recommendation: We recommend the College enhance its procedures and internal controls over enrollment reporting to ensure that students’ enrollment statuses are reported timely and accurately to NSLDS and that errors are corrected within the required timeframe.
Views of Responsible Officials: The College acknowledges the finding of certain students’ enrollment status changes were not reported timely or accurately to NSLDS in a timely manner to include the proper corrections to their enrollment status. The College experienced a glitch in its ERP system update that impeded the timeliness and made it difficult to retrieve students' data. This issue has since been corrected and the College is submitting the required data to the National Student Clearinghouse in a timely manner.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN 84.007), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: Cash Management - Institutions are permitted to draw down Title IV funds prior to disbursing funds to eligible students and parents. The institution’s request must not exceed the amount immediately needed to disburse funds to students or parents. A disbursement of funds occurs on the date an institution credits a student’s account or pays a student or parent directly with either student financial aid funds or institutional funds. The institution must make the disbursements as soon as administratively feasible, but no later than 3 business days following the receipt of funds. Any amounts not disbursed by the end of the third business day are considered to be excess cash and generally are required to be promptly returned to the U.S. Department of Education (the “ED”) (34 CFR section 668.166(a)(1)). Excess cash includes any funds received from the ED that are deposited or transferred to the institution’s Federal account as a result of an award adjustment, cancellation, or recovery. However, an excess cash balance tolerance is allowed if that balance: (1) is less than one percent of its prior-year drawdowns; and (2) is eliminated within the next 7 calendar days (34 CFR sections 668.166(a) and (b)).
Condition: Instances were identified where funds drawn were held in excess of the allowable time frame.
Cause: Administrative oversight.
Effect or Potential Effect: The College was not in compliance with Cash Management requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• 1 instance of cash held in excess of the allowable time frame for the Federal Supplemental Educational Opportunity Grant Program.
• 1 instance of cash held in excess of the allowable time frame for the Federal Direct Student Loan Program.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that excess cash is returned timely.
Views of Responsible Officials: The College acknowledges the findings. Corrective action has occurred. The Financial Aid Office has updated policies and procedures to include a new report of all federal student aid to be sent to the Finance Office after any disbursements or adjustments of student aid. This report will include Direct Loans, Pell and SEOG.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Federal Pell Grant Program (ALN 84.063), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: N. Special Tests and Provisions – Enrollment Reporting – Institutions are required to report enrollment information under the Pell grant and the Direct and Federal Family Education Loan (FFEL) loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035), although FFEL loans are no longer made or a part of the Student Financial Assistance Cluster, a student may have a FFEL loan from previous years that would require enrollment reporting for that student (Pell, 34 CFR 690.83(b)(2); FFEL, 34 CFR 682.610; Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information, “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process.
Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgement file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS.
Condition: Certain students’ enrollment status changes were not reported timely or accurately to NSLDS.
Additionaly, error records were not corrected within the required timeframe.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College was not in compliance with the enrollment reporting requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• For 3 of 40 campus and program level records tested, the College did not certify the student’s enrollment status within 60 days.
• For 5 of 40 campus and program level records tested, the College failed to report/accurately report a change in the student’s enrollment status.
• Error records from an Error/Acknowledgement file received during the fiscal year were not corrected within 10 days.
Identification as a Repeat Finding: This is a repeat of prior year Finding 2022-003.
Recommendation: We recommend the College enhance its procedures and internal controls over enrollment reporting to ensure that students’ enrollment statuses are reported timely and accurately to NSLDS and that errors are corrected within the required timeframe.
Views of Responsible Officials: The College acknowledges the finding of certain students’ enrollment status changes were not reported timely or accurately to NSLDS in a timely manner to include the proper corrections to their enrollment status. The College experienced a glitch in its ERP system update that impeded the timeliness and made it difficult to retrieve students' data. This issue has since been corrected and the College is submitting the required data to the National Student Clearinghouse in a timely manner.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.
Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN 84.007), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: Cash Management - Institutions are permitted to draw down Title IV funds prior to disbursing funds to eligible students and parents. The institution’s request must not exceed the amount immediately needed to disburse funds to students or parents. A disbursement of funds occurs on the date an institution credits a student’s account or pays a student or parent directly with either student financial aid funds or institutional funds. The institution must make the disbursements as soon as administratively feasible, but no later than 3 business days following the receipt of funds. Any amounts not disbursed by the end of the third business day are considered to be excess cash and generally are required to be promptly returned to the U.S. Department of Education (the “ED”) (34 CFR section 668.166(a)(1)). Excess cash includes any funds received from the ED that are deposited or transferred to the institution’s Federal account as a result of an award adjustment, cancellation, or recovery. However, an excess cash balance tolerance is allowed if that balance: (1) is less than one percent of its prior-year drawdowns; and (2) is eliminated within the next 7 calendar days (34 CFR sections 668.166(a) and (b)).
Condition: Instances were identified where funds drawn were held in excess of the allowable time frame.
Cause: Administrative oversight.
Effect or Potential Effect: The College was not in compliance with Cash Management requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• 1 instance of cash held in excess of the allowable time frame for the Federal Supplemental Educational Opportunity Grant Program.
• 1 instance of cash held in excess of the allowable time frame for the Federal Direct Student Loan Program.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that excess cash is returned timely.
Views of Responsible Officials: The College acknowledges the findings. Corrective action has occurred. The Financial Aid Office has updated policies and procedures to include a new report of all federal student aid to be sent to the Finance Office after any disbursements or adjustments of student aid. This report will include Direct Loans, Pell and SEOG.
Federal Program Information: Federal Pell Grant Program (ALN 84.063), Federal Direct Student Loans (ALN 84.268)
Criteria or Specific Requirement: N. Special Tests and Provisions – Enrollment Reporting – Institutions are required to report enrollment information under the Pell grant and the Direct and Federal Family Education Loan (FFEL) loan programs via the National Student Loan Data System (NSLDS) (OMB No. 1845-0035), although FFEL loans are no longer made or a part of the Student Financial Assistance Cluster, a student may have a FFEL loan from previous years that would require enrollment reporting for that student (Pell, 34 CFR 690.83(b)(2); FFEL, 34 CFR 682.610; Direct Loan, 34 CFR 685.309). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website. The data on the institution’s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information, “Campus Level” and “Program Level,” both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process.
Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002) mailboxes sent by ED via NSLDS. After the institution submits the Enrollment Reporting roster to NSLDS, NSLDS evaluates the Enrollment Reporting roster and provides the institution an Error/Acknowledgement file. If errors are identified, institutions have 10 days to correct the errors and resubmit to NSLDS.
Condition: Certain students’ enrollment status changes were not reported timely or accurately to NSLDS.
Additionaly, error records were not corrected within the required timeframe.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College was not in compliance with the enrollment reporting requirements.
Questioned Costs: None.
Context: During our audit procedures, we noted the following:
• For 3 of 40 campus and program level records tested, the College did not certify the student’s enrollment status within 60 days.
• For 5 of 40 campus and program level records tested, the College failed to report/accurately report a change in the student’s enrollment status.
• Error records from an Error/Acknowledgement file received during the fiscal year were not corrected within 10 days.
Identification as a Repeat Finding: This is a repeat of prior year Finding 2022-003.
Recommendation: We recommend the College enhance its procedures and internal controls over enrollment reporting to ensure that students’ enrollment statuses are reported timely and accurately to NSLDS and that errors are corrected within the required timeframe.
Views of Responsible Officials: The College acknowledges the finding of certain students’ enrollment status changes were not reported timely or accurately to NSLDS in a timely manner to include the proper corrections to their enrollment status. The College experienced a glitch in its ERP system update that impeded the timeliness and made it difficult to retrieve students' data. This issue has since been corrected and the College is submitting the required data to the National Student Clearinghouse in a timely manner.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: In accordance with 2 CFR 200.512(a)(1), an institution’s audit must be completed and its data collection form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period.
Condition: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadline.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with Single Audit reporting deadlines.
Questioned Costs: None.
Context: For the fiscal years ended May 31, 2022 and May 31, 2023, the College did not submit its Single Audit to the Federal Audit Clearinghouse by the required deadlines of February 28, 2023 and February 29, 2024 respectively.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its internal controls and procedures to ensure that its data collection form and reporting package are submitted by the required deadline.
Views of Responsible Officials: The College acknowledges the Uniform Guidance Audit for the year ended May 31, 2022 was not submitted timely to the Federal Audit Clearinghouse. The College’s Uniform Guidance Audit for the year ended May 31, 2022, was delayed as the College was negotiating with the State of Alabama a funding arrangement that did not materialize as the legislative approval outlined. The Uniform Guidance Audit for the year ended May 31, 2022 has now been completed and submitted.
The Uniform Guidance for the year ended May 31, 2023 was due on February 29, 2024 and the College requested an extension. The Uniform Guidance Audit for the year ended May 31, 2023, is scheduled to be completed by March 31, 2024 and will be submitted promptly to the Federal Audit Clearinghouse.
Federal Program Information: Student Financial Assistance Cluster (ALN: Various)
Criteria or Specific Requirement: L. Special Reporting – Fiscal Operations Report and Application to Participate (“FISAP”) - An institution is required to submit the FISAP annually by October 1st, following the end of the award year, and to accurately complete all required key line items containing critical information. The deadline for submitting data corrections is December 15th of the year in which a school submits its FISAP.
Condition: The College submitted the 2022-2023 FISAP with errors and data corrections were not submitted by the required deadline.
Cause: Administrative oversight.
Effect or Potential Effect: The College is not in compliance with Reporting requirements.
Questioned Costs: None.
Context: The College submitted the annual FISAP for the 2022-2023 reporting year by the required deadline; however, the tuition and fees reported did not agree with the audited financial statements. The window to correct the 2022-2023 FISAP has closed; as of the date of our Single Audit report, these errors remain uncorrected.
Identification as a Repeat Finding: There was no similar finding identified in the prior year.
Recommendation: We recommend the College enhance its procedures to ensure that the FISAP is completed accurately prior to submission.
Views of Responsible Officials: The Finance Office provided Financial Aid with the incorrect amount to report on the annual FISAP for 2022-2023. The amount reported was $22,069,69,744 rather than $19,859,744. The $22,069,744 was inverted and incorrect. The College will add another level of review before submitting the FISAP to mitigate this type of error.