Audit 295516

FY End
2022-12-31
Total Expended
$10.85M
Findings
2
Programs
26
Organization: County of Salem (NJ)
Year: 2022 Accepted: 2024-03-18

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
380797 2022-001 Material Weakness Yes P
957239 2022-001 Material Weakness Yes P

Programs

ALN Program Spent Major Findings
21.027 Coronavirus State and Local Fiscal Recovery Funds $7.71M Yes 1
93.069 Public Health Emergency Preparedness $675,523 - 0
93.563 Child Support Enforcement $458,546 - 0
16.575 Crime Victim Assistance $299,902 - 0
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $261,952 - 0
93.558 Temporary Assistance for Needy Families $193,965 - 0
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $147,782 - 0
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $133,163 - 0
93.268 Immunization Cooperative Agreements $132,091 - 0
16.738 Edward Byrne Memorial Justice Assistance Grant Program $131,080 - 0
17.259 Wia Youth Activities $123,418 - 0
17.258 Wia Adult Program $113,247 - 0
93.136 Injury Prevention and Control Research and State and Community Based Programs $113,146 - 0
17.278 Wia Dislocated Worker Formula Grants $78,901 - 0
97.067 Homeland Security Grant Program $78,561 - 0
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $58,280 - 0
93.052 National Family Caregiver Support, Title Iii, Part E $44,316 - 0
21.019 Coronavirus Relief Fund $38,923 - 0
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $22,201 - 0
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $15,380 - 0
16.588 Violence Against Women Formula Grants $9,630 - 0
16.607 Bulletproof Vest Partnership Program $3,951 - 0
93.778 Medical Assistance Program $3,600 - 0
93.736 Prevention Public Health Fund: Viral Hepatitis Prevention $2,906 - 0
10.576 Senior Farmers Market Nutrition Program $1,000 - 0
93.070 Environmental Public Health and Emergency Response $1,000 - 0

Contacts

Name Title Type
WSKHZBPK8LX5 Kelly Hannigan Auditee
8569357510 Evan J. Palmer Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the schedules are reported in accordance with the Requirements of Audit (the “Requirements”) as promulgated by the Division of Local Government Services, Department of Community Affairs, State of New Jersey, and present expenditures on the modified accrual basis of accounting with minor exceptions as mandated by the Requirements. This basis of accounting is described in note 1 to the financial statements. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and State of New Jersey Circular 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedules of expenditures of federal awards and state financial assistance include federal and state award activity of the County of Salem (hereafter referred to as the “County”) under programs of the federal government and state government for the year ended December 31, 2022. The County is defined in note 1 in the County’s basic financial statements. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and State of New Jersey Circular 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Because these schedules present only a selected portion of the operations of the County, it is not intended to and does not present the financial position and changes in operations of the County.
Title: RELATIONSHIP TO FINANCIAL STATEMENTS Accounting Policies: Expenditures reported on the schedules are reported in accordance with the Requirements of Audit (the “Requirements”) as promulgated by the Division of Local Government Services, Department of Community Affairs, State of New Jersey, and present expenditures on the modified accrual basis of accounting with minor exceptions as mandated by the Requirements. This basis of accounting is described in note 1 to the financial statements. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and State of New Jersey Circular 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Amounts reported in the accompanying schedules agree with amounts reported in the County’s financial statements. Expenditures from awards are reported in the County’s financial statements as follows:
Title: RELATIONSHIP TO FEDERAL AND STATE FINANCIAL REPORTS Accounting Policies: Expenditures reported on the schedules are reported in accordance with the Requirements of Audit (the “Requirements”) as promulgated by the Division of Local Government Services, Department of Community Affairs, State of New Jersey, and present expenditures on the modified accrual basis of accounting with minor exceptions as mandated by the Requirements. This basis of accounting is described in note 1 to the financial statements. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and State of New Jersey Circular 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Amounts reported in the accompanying schedules support the amounts reported in the related federal and state financial reports.
Title: MAJOR PROGRAMS Accounting Policies: Expenditures reported on the schedules are reported in accordance with the Requirements of Audit (the “Requirements”) as promulgated by the Division of Local Government Services, Department of Community Affairs, State of New Jersey, and present expenditures on the modified accrual basis of accounting with minor exceptions as mandated by the Requirements. This basis of accounting is described in note 1 to the financial statements. Such expenditures are recognized following the cost principles contained in Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and State of New Jersey Circular 15-08-OMB, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid, wherein certain types of expenditures are not allowed or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The County has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Major programs are identified in the Summary of Auditor's Results section of the Schedule of Findings and Questioned Costs.

Finding Details

Criteria or Specific Requirement The County should maintain their grant records in a manner that facilitates the timely preparation of schedules of expenditures of federal awards and state financial assistance (“schedules”) and allows for the timely submission of the single audit to the Federal Audit Clearinghouse. Condition The grant records maintained by the County did not easily facilitate the timely preparation of the schedules of expenditures of federal awards and state financial assistance. Questioned Costs Not applicable. Context Although the County did have all the required documentation to complete the schedules of expenditures of federal awards and state financial assistance, the accumulation and review of the information required additional analysis and adjustments to prepare the schedules. Effect or Potential Effect The schedules were not completed in a timely manner and resulted in a delayed submission to the Federal Audit Clearinghouse. Cause Due to significant turnover and personnel emergencies in the finance department, the County was unable to timely gather and prepare the schedules. Identification as a Repeat Finding See Finding 2021-001. Recommendation The County should implement internal controls and review their grant documentation to allow for the timely completion of the schedules of expenditures of federal awards and state financial assistance and submission to the Federal Audit Clearinghouse. View of Responsible Officials and Planned Corrective Action The responsible officials agree with the finding and will address the matter as part of their corrective action plan.
Criteria or Specific Requirement The County should maintain their grant records in a manner that facilitates the timely preparation of schedules of expenditures of federal awards and state financial assistance (“schedules”) and allows for the timely submission of the single audit to the Federal Audit Clearinghouse. Condition The grant records maintained by the County did not easily facilitate the timely preparation of the schedules of expenditures of federal awards and state financial assistance. Questioned Costs Not applicable. Context Although the County did have all the required documentation to complete the schedules of expenditures of federal awards and state financial assistance, the accumulation and review of the information required additional analysis and adjustments to prepare the schedules. Effect or Potential Effect The schedules were not completed in a timely manner and resulted in a delayed submission to the Federal Audit Clearinghouse. Cause Due to significant turnover and personnel emergencies in the finance department, the County was unable to timely gather and prepare the schedules. Identification as a Repeat Finding See Finding 2021-001. Recommendation The County should implement internal controls and review their grant documentation to allow for the timely completion of the schedules of expenditures of federal awards and state financial assistance and submission to the Federal Audit Clearinghouse. View of Responsible Officials and Planned Corrective Action The responsible officials agree with the finding and will address the matter as part of their corrective action plan.