FAC Explorer

Audit 295406

FY End
2023-06-30
Total Expended
$49.62M
Findings
14
Programs
47
Organization: The College of New Jersey (NJ)
Year: 2023 Accepted: 2024-03-15
Auditor: Grant Thornton LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
380738 2023-001 Significant Deficiency - L
380739 2023-001 Significant Deficiency - L
380740 2023-001 Significant Deficiency - L
380741 2023-001 Significant Deficiency - L
380742 2023-001 Significant Deficiency - L
380743 2023-001 Significant Deficiency - L
380744 2023-001 Significant Deficiency - L
957180 2023-001 Significant Deficiency - L
957181 2023-001 Significant Deficiency - L
957182 2023-001 Significant Deficiency - L
957183 2023-001 Significant Deficiency - L
957184 2023-001 Significant Deficiency - L
957185 2023-001 Significant Deficiency - L
957186 2023-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $33.19M Yes 1
84.063 Federal Pell Grant Program $7.43M Yes 1
84.038 Federal Perkins Loan (fpl) - Federal Capital Contributions $1.53M Yes 1
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $1.06M - 0
16.575 Crime Victim Assistance $326,652 - 0
84.007 Federal Supplemental Educational Opportunity Grants $326,025 Yes 1
84.326 Special Education_technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities $271,377 - 0
59.037 Small Business Development Centers $223,962 - 0
10.310 Agriculture and Food Research Initiative (afri) $185,580 - 0
84.425 Education Stabilization Fund $178,111 Yes 0
93.364 Nursing Student Loans $175,951 Yes 1
93.837 Cardiovascular Diseases Research $131,952 - 0
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $125,689 - 0
84.407 Transition Programs for Students with Intellectual Disabilities Into Higher Education $108,064 - 0
20.205 Highway Planning and Construction $106,013 - 0
84.365 English Language Acquisition State Grants $101,287 - 0
84.126 Rehabilitation Services_vocational Rehabilitation Grants to States $98,781 - 0
47.070 Computer and Information Science and Engineering $82,961 - 0
84.021 Overseas Programs - Group Projects Abroad $82,287 - 0
11.417 Sea Grant Support $75,693 - 0
43.003 Exploration $64,067 - 0
47.041 Engineering $63,162 - 0
42.010 Teaching with Primary Sources $55,200 - 0
47.049 Mathematical and Physical Sciences $51,528 - 0
47.074 Biological Sciences $50,230 - 0
84.033 Federal Work-Study Program $50,216 Yes 1
11.419 Coastal Zone Management Administration Awards $45,763 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $44,792 Yes 1
47.076 Education and Human Resources $40,161 - 0
94.006 Americorps $34,147 - 0
47.050 Geosciences $33,408 - 0
84.424 Student Support and Academic Enrichment Program $30,834 - 0
20.616 National Priority Safety Programs $23,516 - 0
19.009 Academic Exchange Programs - Undergraduate Programs $23,162 - 0
43.008 Education $22,386 - 0
15.929 Save America's Treasures $16,197 - 0
93.173 Research Related to Deafness and Communication Disorders $16,011 - 0
43.001 Science $15,111 - 0
93.859 Biomedical Research and Research Training $14,023 - 0
97.041 National Dam Safety Program $11,498 - 0
45.161 Promotion of the Humanities_research $11,301 - 0
11.U00 Analysis of Juvenile Snow Crabs 2022-24 $8,835 - 0
81.049 Office of Science Financial Assistance Program $3,893 - 0
11.U00 Comparison of Adult Vs. Juvenile Golden King Crabs $1,429 - 0
84.027 Special Education_grants to States $1,089 - 0
93.247 Advanced Nursing Education Grant Program $1,066 - 0
93.262 Occupational Safety and Health Program $511 - 0

Contacts

Name Title Type
E4UZBXLPA2V3 Richard Schweigert Auditee
6097712131 Angelica Roiz Auditor
No contacts on file

Notes to SEFA

Title: Federal Perkins Loan and Nursing Student Loan Programs Accounting Policies: Basis of Presentation The accompanying schedules of expenditures of Federal and State of New Jersey awards include the Federal and State of New Jersey grant activity of The College of New Jersey (the College) and are presented on the accrual basis of accounting. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey Office of Management and Budget Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the 2023 basic financial statements. De Minimis Rate Used: N Rate Explanation: Indirect Costs For the year ended June 30, 2023, the College did not elect to use the 10% de minimis indirect cost rate. The College administers and accounts for certain aspects of the Federal Perkins Loan and Nursing Student Loan programs. The balance of loans outstanding under these programs as of June 30, 2023 are as follows: NURSING STUDENT LOANS (93.364) - Beginning balance $138,201, plus new loans issued $37,750, less repayments $16,446, equals balances outstanding at the end of the audit period $159,505. FEDERAL PERKINS LOAN PROGRAM (84.038) - Beginning balance $1,529,708, plus new loans issued $0, less repayments $300,183, less cancellations $646,733, equals balances outstanding at the end of the audit period $582,792.
Title: Federal Direct Student Loans Accounting Policies: Basis of Presentation The accompanying schedules of expenditures of Federal and State of New Jersey awards include the Federal and State of New Jersey grant activity of The College of New Jersey (the College) and are presented on the accrual basis of accounting. The information in these schedules is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and New Jersey Office of Management and Budget Circular 15-08, Single Audit Policy for Recipients of Federal Grants, State Grants and State Aid. Therefore, some amounts presented in these schedules may differ from amounts presented in, or used in the preparation of, the 2023 basic financial statements. De Minimis Rate Used: N Rate Explanation: Indirect Costs For the year ended June 30, 2023, the College did not elect to use the 10% de minimis indirect cost rate. The College is responsible only for the performance of certain administrative duties with respect to the Federal Direct Student Loans program and, accordingly, these loans are not included in the College’s basic financial statements. It is not practical to determine the balance of loans outstanding to students of the College under this program as of June 30, 2023.

Finding Details

Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed
Finding 2023-001
Finding 2023-001: Reporting – Special Reporting Student Financial Assistance Cluster U.S. Department of Education Award Period: July 1, 2022 – June 30, 2023 Criteria: Schools are required to report to the Department of Education (DOE), via the COD (Common Origination and Disbursement) system, the Fiscal Operations Report and Application to Participate (FISAP). Per the 2023 Compliance Supplement, this electronic report is submitted annually to receive funds for the campus-based programs. The institution uses the Fiscal Operations Report portion to report its expenditures in the previous award year and the Application to Participate portion to apply for the following year. By October 1, 2022, the institution should submit its FISAP that includes the Fiscal Operations Report for the award year 2021–2022 and the Application to Participate for the 2022–2023 award year. Condition: There were inadequate review controls in place to prevent the input of incorrect figures into the FISAP report. Context: For the fiscal year ending June 30, 2023, the supporting documentation for the FISAP did not tie to the report that was submitted through COD for the following lines in Part II, Section F: 1) Line 29 Column C per the FISAP noted 0 students compared to 8 students in the underlying support. 2) Line 29 Column E, per the FISAP noted 0 compared to 16 students in the underlying support. 3) Line 34, Column E, per the FISAP, noted 12 students compared to 11 in the underlying support. Cause: The College's Executive Director of Financial Aid was unaware of any errors when submitting the FISAP report to the DOE via COD. Therefore, the review process was not precise enough to detect any errors before submitting to COD. Effect: The FISAP initially submitted through COD did not accurately reflect the College’s underlying records. Questioned Costs: None. Repeat Finding: No. Recommendation: We recommend that management conduct a more thorough review of the FISAP report before submitting to the DOE so that any errors are rectified. Views of Responsible Officials and Planned Corrective Action: There were three data entry errors entered when submitting the FISAP for fiscal year 2023. The two sections reported zero (0) students were erroneously skipped, thus no data was entered, even though the support document had students listed there. One section where 12 students were reported but the support document had 11 was due to the excel support spreadsheet formula error that counted an additional column by mistake causing a data entry error. After the FISAP submission, the mistakes were discovered. The FISAP was reopened and the data was corrected. In completing the annual FISAP, the College will conduct a more thorough multi-level review of entries and support documents before submitting the report to the DOE. The College implemented the corrective action on October 18, 2023 retroactive to July 1, 2023 and was able to resubmit the FISAP. Individual Responsible for Corrective Action: Wilbert Casaine, Executive Director of Student Financial Aid Anticipated Completion Date for Corrective Action: Completed