Audit 294429

FY End
2023-06-30
Total Expended
$13.70M
Findings
2
Programs
12
Organization: Hanac, Inc. and Affiliates (NY)
Year: 2023 Accepted: 2024-03-11
Auditor: Cohnreznick LLP

Organization Exclusion Status:

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Contacts

Name Title Type
LLN1UED9KV25 Lola Maroulis Auditee
2128408005 Joseph A. Arnone Auditor
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Notes to SEFA

Title: Note 4 - Loan and loan guarantee programs Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: HANAC has not elected to use the 10% de minims indirect cost under the Uniform Guidance. Loans outstanding at the beginning of the year plus loans made during the year are included in the federal expenditures presented in the Schedule. The balance of the loan outstanding at June 30, 2023, consists of the following : Assistance Living Number: 14.157; Program Name: Supportive Housing for the Elderly - Section 202 Loan Outstanding - affiliated project; Outstanding balance at June 30, 2023: $10,251,400
Title: Note 5 - Reimbursement Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: HANAC has not elected to use the 10% de minims indirect cost under the Uniform Guidance. HANAC has contracted with various funding agencies to perform certain services. Reimbursements received under these contracts are subject to audit by the federal, state and city governments. Upon audit, if discrepancies are discovered, HANAC could be held responsible for reimbursing the agencies for the amounts in question.
Title: Note 1 - Basis of presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. De Minimis Rate Used: N Rate Explanation: HANAC has not elected to use the 10% de minims indirect cost under the Uniform Guidance. The accompanying schedule of expenditures of federal awards ("Schedule") includes the federal award activity of HANAC, Inc. and Affiliates ("HANAC"), under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of HANAC, it is not intended to and does not present the consolidated and combined financial position, changes in net assets, or cash flows of HANAC. All financial assistance received directly from the federal agencies as well as financial assistance passed through other governmental agencies or nonprofit organizations is included on the Schedule.

Finding Details

U.S. Department of Housing and Urban Development 14.157 Supportive Housing for the Elderly Section 202 Loan Criteria Tenant lease files are required to be maintained and tenant eligibility determined in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. Condition In connection with our review of eight lease files we noted the following deficiencies: Four files did not have timely recertification of tenants and Enterprise Income Verification system documentation was performed later than the required recertification date. One file did not contain the signed application or the background check. Cause Management's policies with respect to the determination of tenant security deposits and eligibility and the maintenance of tenant lease files in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs were not consistently followed. Effect or Potential Effect The procedures for determining tenant security deposits and eligibility and maintaining tenant lease files were not consistently applied in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD. Questioned Costs - N/A Context A sample of 8 tenant files were selected from a population of 64. We identified exceptions in 5 out of the 8 files tested. Identification as a repeat finding Yes or no? No Recommendation Management should establish procedures and monitor compliance with those procedures to ensure that tenant security deposits are correctly recorded, tenant eligibility is correctly determined and that tenant lease files are properly maintained in accordance with the requirements of HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. View of Responsible Officials Management agrees with recommendation and has begun to implement the following: - A checklist form will be completed for every certification and signed off once file is approved. - An AR form will be created for the move in, transfer and move out process which is to be attached with proof of payment. Once completed it is to be sent to senior staff for review. The file setup format and recertification updates will be monitored on a monthly basis. - EIV are being run according to the frequency provisions related to the type of reports we are annually required to complete as per HUD. - Annual inspections are being schedule as per Annual Recertifications are being processed. - Bi-weekly meetings will be in place to discuss the results collected with a tracking log on the progress of the project. - Trainings will be scheduled to keep on top of HUD updates/compliance procedures; Yardi software trainings; and in-house trainings covering compliance with the files and Yardi 50059 module.
U.S. Department of Housing and Urban Development 14.157 Supportive Housing for the Elderly Section 202 Loan Criteria Tenant lease files are required to be maintained and tenant eligibility determined in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. Condition In connection with our review of eight lease files we noted the following deficiencies: Four files did not have timely recertification of tenants and Enterprise Income Verification system documentation was performed later than the required recertification date. One file did not contain the signed application or the background check. Cause Management's policies with respect to the determination of tenant security deposits and eligibility and the maintenance of tenant lease files in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs were not consistently followed. Effect or Potential Effect The procedures for determining tenant security deposits and eligibility and maintaining tenant lease files were not consistently applied in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD. Questioned Costs - N/A Context A sample of 8 tenant files were selected from a population of 64. We identified exceptions in 5 out of the 8 files tested. Identification as a repeat finding Yes or no? No Recommendation Management should establish procedures and monitor compliance with those procedures to ensure that tenant security deposits are correctly recorded, tenant eligibility is correctly determined and that tenant lease files are properly maintained in accordance with the requirements of HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. View of Responsible Officials Management agrees with recommendation and has begun to implement the following: - A checklist form will be completed for every certification and signed off once file is approved. - An AR form will be created for the move in, transfer and move out process which is to be attached with proof of payment. Once completed it is to be sent to senior staff for review. The file setup format and recertification updates will be monitored on a monthly basis. - EIV are being run according to the frequency provisions related to the type of reports we are annually required to complete as per HUD. - Annual inspections are being schedule as per Annual Recertifications are being processed. - Bi-weekly meetings will be in place to discuss the results collected with a tracking log on the progress of the project. - Trainings will be scheduled to keep on top of HUD updates/compliance procedures; Yardi software trainings; and in-house trainings covering compliance with the files and Yardi 50059 module.