Audit 292947

FY End
2023-06-30
Total Expended
$1.96M
Findings
2
Programs
15
Year: 2023 Accepted: 2024-02-29

Organization Exclusion Status:

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Contacts

Name Title Type
JGN4A16GM9T5 Jack Mitchell Auditee
5164342825 Marianne Van Duyne Auditor
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Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if applicable, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 – Governor’s Emergency Education Relief (GEER) Fund and COVID-19 – Elementary and Secondary School Emergency Relief (ESSER) Fund include $28,366 and $13,868, respectively, incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of Valley Stream Union Free School District #24 (the “District”) under programs of the federal government for the fiscal year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of the Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of District, it is not intended to and does not present the financial position, changes in net position or cash flows of the District.
Title: SUBRECIPIENTS Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if applicable, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 – Governor’s Emergency Education Relief (GEER) Fund and COVID-19 – Elementary and Secondary School Emergency Relief (ESSER) Fund include $28,366 and $13,868, respectively, incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. No amounts were provided to subrecipients.
Title: OTHER DISCLOSURES Accounting Policies: Expenditures reported on the Schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule, if applicable, represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Expenditures reported on the Schedule for the COVID-19 – Governor’s Emergency Education Relief (GEER) Fund and COVID-19 – Elementary and Secondary School Emergency Relief (ESSER) Fund include $28,366 and $13,868, respectively, incurred in the fiscal year ended June 30, 2022 and approved as allowable in the fiscal year ended June 30, 2023. Federal awards that are included in the Schedule may be received directly from federal agencies, as well as federal awards that are passed through from other government agencies. Pass-through entity identifying numbers are presented where available. Indirect costs may be included in the reported expenditures, to the extent that they are included in the federal financial reports used as the source for the data presented. Matching costs (the District’s share of certain program costs) are not included in the reported expenditures. De Minimis Rate Used: N Rate Explanation: The District has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. No insurance is carried specifically to cover equipment purchased with federal funds. Any equipment purchased with federal funds is covered by the District’s casualty insurance policies. There were no loans or loan guarantees outstanding at year end.

Finding Details

FINDING # 2023-001 U.S. Department of Education – Passed-through the NYS Education Department COVID-19 - American Rescue Plan - Elementary and Secondary School Emergency Relief (ARP ESSER) Fund; Assistance Listing Number 84.425U; Project #5880-21-1565; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency, Other Non-Compliance Compliance Requirement: Equipment and Real Property Management Criteria: According to 2 CFR section 200.313(d)(1), detailed property records must be maintained for equipment acquired under a federal grant award. Records should include a description of the property, a serial number or identification number, the source of funding (including the federal award identification number), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, use and condition of the property, and ultimate disposition data. Condition: During our audit, we noted the District’s capital asset records for some of the assets acquired with federal grant funding during the fiscal year were added to the District’s capital asset records and capitalized for the incorrect amounts. In addition, we noted that the District’s current practices surrounding the inventorying and capitalization of capital assets does not appear to align with the associated Board of Education policy on capital assets. Cause: The District did not fully reconcile its expenditure records when capitalizing equipment additions purchased with federal funds. Effect: If the District’s capital asset records are incomplete or inaccurate, they may not be properly safeguarded, and the District may not comply with the aforementioned federal regulations. Questioned Costs: None. Recommendation: We recommend that the District implement a system of communication and a review process surrounding capital asset additions to ensure the completeness and accuracy of capital asset records. In addition, we recommend the District update their capital asset Board of Education policy to expand on the capitalization of like-kind capital assets in order to properly align with their current practices. District’s Response: The District’s response is included in their corrective plan.
FINDING # 2023-001 U.S. Department of Education – Passed-through the NYS Education Department COVID-19 - American Rescue Plan - Elementary and Secondary School Emergency Relief (ARP ESSER) Fund; Assistance Listing Number 84.425U; Project #5880-21-1565; Grant Period – Fiscal Year Ended June 30, 2023 Significant Deficiency, Other Non-Compliance Compliance Requirement: Equipment and Real Property Management Criteria: According to 2 CFR section 200.313(d)(1), detailed property records must be maintained for equipment acquired under a federal grant award. Records should include a description of the property, a serial number or identification number, the source of funding (including the federal award identification number), who holds title, the acquisition date, cost of the property, percentage of federal participation in the project costs for the federal award under which the property was acquired, the location, use and condition of the property, and ultimate disposition data. Condition: During our audit, we noted the District’s capital asset records for some of the assets acquired with federal grant funding during the fiscal year were added to the District’s capital asset records and capitalized for the incorrect amounts. In addition, we noted that the District’s current practices surrounding the inventorying and capitalization of capital assets does not appear to align with the associated Board of Education policy on capital assets. Cause: The District did not fully reconcile its expenditure records when capitalizing equipment additions purchased with federal funds. Effect: If the District’s capital asset records are incomplete or inaccurate, they may not be properly safeguarded, and the District may not comply with the aforementioned federal regulations. Questioned Costs: None. Recommendation: We recommend that the District implement a system of communication and a review process surrounding capital asset additions to ensure the completeness and accuracy of capital asset records. In addition, we recommend the District update their capital asset Board of Education policy to expand on the capitalization of like-kind capital assets in order to properly align with their current practices. District’s Response: The District’s response is included in their corrective plan.