Audit 292837

FY End
2023-05-31
Total Expended
$5.06M
Findings
2
Programs
1
Year: 2023 Accepted: 2024-02-29
Auditor: Rsm US LLP

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
371187 2023-001 Material Weakness - E
947629 2023-001 Material Weakness - E

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $5.06M Yes 1

Contacts

Name Title Type
TD5TWYLNSZM7 Lawrence McGhee Auditee
3123296602 Craig Wories Auditor
No contacts on file

Notes to SEFA

Title: Note 1. Basis of Presentation Accounting Policies: Expenditures reported in the Schedule are recognized on the accrual basis of accounting. Such expenditures are reported following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: KHSC has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Kansas Health Science Center, Inc. ("KHSC") under programs of the federal government for the year ended May 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of KHSC, it is not intended to and does not present the financial position, changes in net assets, or cash flows of KHSC. No funds were identified as having been provided to subrecipients by KHSC, and accordingly, no funds identified in the Schedule of Expenditures of Federal Awards are attributable to subrecipient entities. There were no federal awards expended for non-cash assistance or insurance at year-end.
Title: Note 2. Summary of Significant Accounting Policies Accounting Policies: Expenditures reported in the Schedule are recognized on the accrual basis of accounting. Such expenditures are reported following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: KHSC has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. Expenditures reported in the Schedule are recognized on the accrual basis of accounting. Such expenditures are reported following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: Note 3. Indirect Cost Rate Accounting Policies: Expenditures reported in the Schedule are recognized on the accrual basis of accounting. Such expenditures are reported following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: KHSC has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. KHSC has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance.
Title: Note 4. Federal Student Loan Program Accounting Policies: Expenditures reported in the Schedule are recognized on the accrual basis of accounting. Such expenditures are reported following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: KHSC has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. During the fiscal year ended May 31, 2023, KHSC issued new loans to students under the Federal Direct Student Loan Program (FDLP). The loan program includes unsubsidized Stafford Loans and PLUS Loans for graduate and professional students. The value of loans issued for the FDLP is based on disbursed amounts. The loan amounts issued during the year are disclosed in the Schedule. KHSC is responsible only for the performance of certain administrative duties with respect to the federally guaranteed student loans programs and, accordingly, balances and transactions relating to these loan programs are not included in KHSC's basic financial statements. Therefore, it is not practicable to determine the balance of loans outstanding to students and former students of KHSC at May 31, 2023.

Finding Details

Finding 2023-001: Eligibility – Determining Federal Direct Student Loan Awards Federal Agency: U.S. Department of Education Program Name: Student Financial Assistance Cluster, Federal Direct Student Loans Assistance Listing Number: 84.268 Award Year: June 1, 2022 – May 31, 2023 Program Expenditures: $5,056,223 Questioned Costs: $271,146 Criteria: Per 34 CFR 685.203(b)(iii), in the case of a graduate or professional student for a period of enrollment beginning on or after July 1, 2012, the total amount the student may borrow for any academic year of study under the Unsubsidized Loan program may not exceed $8,500. Per 34 CFR 685.203(c)(2)(v), the additional amount that a student described in paragraph (c)(1)(i) of this section may borrow under the Direct Unsubsidized Loan Program for any academic year of student may not exceed the following: in the case of a graduate or professional student, $12,000. Per the 2022-2023 Federal Student Aid Handbook, Volume 3, Chapter 5, students in Health Professions Programs, including the Doctor of Osteopathic Medicine, an additional $26,667 in Unsubsidized Loans for an Academic Year Covering 12 months can be provided to students. For programs with an academic year covering 10 or 11 months, the annual additional unsubsidized loan limit must be prorated. KHSC's program is a 10 month program and the additional limit is $22,222 for a total maximum award of $42,722. Condition: During testing of eligibility, 7 out 7 students selected for testing were overawarded Unsubsidized Federal Direct Loans. We determined that KHSC improperly awarded 61 out of 61 students Unsubsidized Federal Direct Loans in excess of the maximum amount for one academic year. KHSC overawarded each student $4,445, which accumulated to $271,146 in total loan funds overawarded. Cause: The students were overawarded as a result of the students being awarded on a 12-month program and were not properly pro-rated for the 10-month program length. Effect: KHSC is required to return overawarded funds to the Department of Education in accordance with Department guidelines. Noncompliance with federal guidelines could impact future funding. Questioned Costs: $271,146 Context: 7 out 7 students subject to eligibility testing were overawarded Unsubsidized Federal Direct Loans in excess of the maximum allowed amount of $42,722 for a 10-month program. 61 out of a total student population of 61 students were overawarded Unsubsidized Federal Direct Student Loans in excess of maximum allowed amount of $42,722. Management detected the overaward subsequent to year-end, but prior to the start of the audit and informed RSM of the error. Repeat Finding: No Recommendation: We recommend KHSC strengthen internal controls around the establishing of financial aid award limits. Views of Responsible Officials: Management agrees with the finding. Please see corrective action plan attached.
Finding 2023-001: Eligibility – Determining Federal Direct Student Loan Awards Federal Agency: U.S. Department of Education Program Name: Student Financial Assistance Cluster, Federal Direct Student Loans Assistance Listing Number: 84.268 Award Year: June 1, 2022 – May 31, 2023 Program Expenditures: $5,056,223 Questioned Costs: $271,146 Criteria: Per 34 CFR 685.203(b)(iii), in the case of a graduate or professional student for a period of enrollment beginning on or after July 1, 2012, the total amount the student may borrow for any academic year of study under the Unsubsidized Loan program may not exceed $8,500. Per 34 CFR 685.203(c)(2)(v), the additional amount that a student described in paragraph (c)(1)(i) of this section may borrow under the Direct Unsubsidized Loan Program for any academic year of student may not exceed the following: in the case of a graduate or professional student, $12,000. Per the 2022-2023 Federal Student Aid Handbook, Volume 3, Chapter 5, students in Health Professions Programs, including the Doctor of Osteopathic Medicine, an additional $26,667 in Unsubsidized Loans for an Academic Year Covering 12 months can be provided to students. For programs with an academic year covering 10 or 11 months, the annual additional unsubsidized loan limit must be prorated. KHSC's program is a 10 month program and the additional limit is $22,222 for a total maximum award of $42,722. Condition: During testing of eligibility, 7 out 7 students selected for testing were overawarded Unsubsidized Federal Direct Loans. We determined that KHSC improperly awarded 61 out of 61 students Unsubsidized Federal Direct Loans in excess of the maximum amount for one academic year. KHSC overawarded each student $4,445, which accumulated to $271,146 in total loan funds overawarded. Cause: The students were overawarded as a result of the students being awarded on a 12-month program and were not properly pro-rated for the 10-month program length. Effect: KHSC is required to return overawarded funds to the Department of Education in accordance with Department guidelines. Noncompliance with federal guidelines could impact future funding. Questioned Costs: $271,146 Context: 7 out 7 students subject to eligibility testing were overawarded Unsubsidized Federal Direct Loans in excess of the maximum allowed amount of $42,722 for a 10-month program. 61 out of a total student population of 61 students were overawarded Unsubsidized Federal Direct Student Loans in excess of maximum allowed amount of $42,722. Management detected the overaward subsequent to year-end, but prior to the start of the audit and informed RSM of the error. Repeat Finding: No Recommendation: We recommend KHSC strengthen internal controls around the establishing of financial aid award limits. Views of Responsible Officials: Management agrees with the finding. Please see corrective action plan attached.