FAC Explorer

Audit 292762

FY End
2023-05-31
Total Expended
$54.61M
Findings
14
Programs
18
Organization: Bradley University (IN)
Year: 2023 Accepted: 2024-02-28
Auditor: Cliftonlarsonallen LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
371135 2023-001 Significant Deficiency - N
371136 2023-001 Significant Deficiency - N
371137 2023-001 Significant Deficiency - N
371138 2023-001 Significant Deficiency - N
371139 2023-001 Significant Deficiency - N
371140 2023-002 Significant Deficiency - L
371141 2023-002 Significant Deficiency - L
947577 2023-001 Significant Deficiency - N
947578 2023-001 Significant Deficiency - N
947579 2023-001 Significant Deficiency - N
947580 2023-001 Significant Deficiency - N
947581 2023-001 Significant Deficiency - N
947582 2023-002 Significant Deficiency - L
947583 2023-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $42.56M Yes 2
84.063 Federal Pell Grant Program $6.28M Yes 2
84.038 Perkins Loan Program $2.60M Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $834,000 Yes 1
93.493 Nursing Simulation Expansion Project $693,514 - 0
11.611 Manufacturing Extension Partnership $598,223 - 0
84.033 Federal Work-Study Program $365,491 Yes 0
93.364 Nursing Student Loans $242,957 Yes 1
45.163 Promotion of the Humanities_professional Development $113,735 - 0
11.307 Economic Adjustment Assistance $57,658 - 0
84.153 Business and International Education Projects $51,434 - 0
84.425 Education Stabilization Fund $44,704 - 0
93.351 Research Infrastructure Programs $27,941 - 0
59.037 Small Business Development Centers $19,588 - 0
93.052 National Family Caregiver Support, Title Iii, Part E $17,744 - 0
43.008 Education $4,108 - 0
81.RD Basic Order Agreement, Battelle Savannah River Alliance LLC $3,266 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $3,067 - 0

Contacts

Name Title Type
D3ZVNXBL1DJ7 Dennis Koch Auditee
3096773119 Melissa Yoder Auditor
No contacts on file

Notes to SEFA

Title: FEDERAL STUDENT LOAN PROGRAMS Accounting Policies: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures for federal student financial aid programs are recognized as incurred and include Pell program grants to students, the federal share of the student’s Federal Supplemental Educational Opportunity Grant (FSEOG) program, and Federal Work Study (FWS) program. Expenditures for federal programs are recognized as incurred using the accrual basis of accounting Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Moreover, expenditures include a portion of costs associated with general University activities (indirect costs) which are allocated to federal awards under negotiated formulas commonly referred to as indirect cost rates. Indirect costs allocated to such awards for the year ended May 31, 2023 were based on predetermined fixed rates as stipulated in the respective grant agreements or as negotiated with the Department of Health and Human Services. BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (the Schedule) summarizes the expenditures of Bradley University (the University) under programs of the federal government for the fiscal year ended May 31, 2023. The information in this Schedule is presented in accordance with the requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, or the changes in net assets and cash flows of the University. For purposes of the Schedule, federal awards include all grants, contracts, and similar agreements entered into directly between the University and agencies and departments of the federal government and all sub awards to the University by nonfederal organizations pursuant to federal grants, contracts, and similar agreements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. The federal student loan programs listed subsequently are administered directly by the University, and balances and transactions relating to these programs are included in University’s basic financial statements. Loans outstanding at the beginning of the year and loans made during the year are included in the federal expenditures presented in the Schedule. The balance of loans outstanding at May 31, 2023 consists of: Program Title: Federal Perkins Loan Program. Assistance Listing Number: 84.268 Amount Outstanding: $1,935,448 Program Title: Nursing Student Loans. Assistance Listing Number: 93.364 Amount Outstanding: $183,167
Title: ADDITIONAL INFORMATION Accounting Policies: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures for federal student financial aid programs are recognized as incurred and include Pell program grants to students, the federal share of the student’s Federal Supplemental Educational Opportunity Grant (FSEOG) program, and Federal Work Study (FWS) program. Expenditures for federal programs are recognized as incurred using the accrual basis of accounting Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Moreover, expenditures include a portion of costs associated with general University activities (indirect costs) which are allocated to federal awards under negotiated formulas commonly referred to as indirect cost rates. Indirect costs allocated to such awards for the year ended May 31, 2023 were based on predetermined fixed rates as stipulated in the respective grant agreements or as negotiated with the Department of Health and Human Services. BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (the Schedule) summarizes the expenditures of Bradley University (the University) under programs of the federal government for the fiscal year ended May 31, 2023. The information in this Schedule is presented in accordance with the requirements of 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, or the changes in net assets and cash flows of the University. For purposes of the Schedule, federal awards include all grants, contracts, and similar agreements entered into directly between the University and agencies and departments of the federal government and all sub awards to the University by nonfederal organizations pursuant to federal grants, contracts, and similar agreements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimus cost rate. As of and during the year ended May 31, 2023, the University did not receive any noncash federal assistance or federal insurance.

Finding Details

Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-002
2023 – 002 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. Condition: While performing audit procedures, it was noted that 2 students in our sample of forty (40) were not reported correctly to NSLDS. One student was reported as a graduate on April 16, 2023 but the degree was not conferred until May 13, 2023. A second student was reported as Graduated within Program Level NSLDS records but was in fact a withdrawn student. Questioned costs: None. Context: A control system to prevent and detect errors in the reporting process was not created to ensure all required reporting compliance was filed timely. Cause: The University’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS. Effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat finding: No Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-002
2023 – 002 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. Condition: While performing audit procedures, it was noted that 2 students in our sample of forty (40) were not reported correctly to NSLDS. One student was reported as a graduate on April 16, 2023 but the degree was not conferred until May 13, 2023. A second student was reported as Graduated within Program Level NSLDS records but was in fact a withdrawn student. Questioned costs: None. Context: A control system to prevent and detect errors in the reporting process was not created to ensure all required reporting compliance was filed timely. Cause: The University’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS. Effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat finding: No Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-001
2023 – 001 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.007 – Federal Supplemental Education Opportunity Grants, 84.038 – Federal Perkins Loans, 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans, 84.379 – Teacher Education Assistance for College and Higher Education Grants, 93.364 – Nursing Student Loan Program Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(h)(2) states that an institution that attempts to disburse funds by check and the check is not cashed, the institution must return the funds to the Secretary no later than 240 days after the date it issued that check. Condition: Nineteen checks related to student refunds of Title IV federal financial aid were outstanding more than 240 days as of May 31, 2023. Questioned costs: None. Context: A total of 173 checks outstanding over 240 days at year-end were individually reviewed to determine if they were related to a student refund of Title IV funds. Cause: Management was not aware of the requirement to return checks that are not cashed within 240 days. Effect: The University is not in compliance with Department of Education requirements that all student refund checks that are outstanding for more than 240 days be returned to the Department Repeat finding: No Recommendation: We recommend that the University review its procedures related to outstanding student refund checks to ensure they are being returned to the Department of Education after 240 days. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-002
2023 – 002 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. Condition: While performing audit procedures, it was noted that 2 students in our sample of forty (40) were not reported correctly to NSLDS. One student was reported as a graduate on April 16, 2023 but the degree was not conferred until May 13, 2023. A second student was reported as Graduated within Program Level NSLDS records but was in fact a withdrawn student. Questioned costs: None. Context: A control system to prevent and detect errors in the reporting process was not created to ensure all required reporting compliance was filed timely. Cause: The University’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS. Effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat finding: No Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.
Finding 2023-002
2023 – 002 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: 84.063 – Federal Pell Grant Program, 84.268 – Federal Direct Student Loans Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: June 1, 2022 – May 31, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to the National Student Loan Data System (NSLDS) within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. Condition: While performing audit procedures, it was noted that 2 students in our sample of forty (40) were not reported correctly to NSLDS. One student was reported as a graduate on April 16, 2023 but the degree was not conferred until May 13, 2023. A second student was reported as Graduated within Program Level NSLDS records but was in fact a withdrawn student. Questioned costs: None. Context: A control system to prevent and detect errors in the reporting process was not created to ensure all required reporting compliance was filed timely. Cause: The University’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS. Effect: The NSLDS system is not updated with the student information which can cause over awarding should the student transfer to another institution and the students may not properly enter the repayment period. Repeat finding: No Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.