Audit 292630

FY End
2023-05-31
Total Expended
$29.49M
Findings
12
Programs
12
Organization: St. Bonaventure University (NY)
Year: 2023 Accepted: 2024-02-28

Organization Exclusion Status:

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Contacts

Name Title Type
JLNZDL8P2DP7 H. Daniel Hungerford Auditee
7163752017 Sarah Hopkins Auditor
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Notes to SEFA

Title: 1. Summary of Significant Accounting Policies Accounting Policies: Basis of Presentation: The accompanying Schedule of Expenditures of Federal Awards (SEFA) presents the activity of all federal award programs administered by St. Bonaventure University (the University), an entity as defined in Note 1 to the University’s financial statements. Federal awards received directly from federal agencies, as well as federal awards passed through from other entities, are included on the SEFA. Basis of Accounting: The University uses the accrual basis of accounting for federal programs consistent with the financial statements. The amounts reported as federal expenditures generally were obtained from the appropriate financial reports for the applicable programs and periods. The amounts reported in these financial reports are prepared from records maintained for each program, which are periodically reconciled to the University’s financial reporting system. Indirect Costs: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. Basis of Presentation: The accompanying Schedule of Expenditures of Federal Awards (SEFA) presents the activity of all federal award programs administered by St. Bonaventure University (the University), an entity as defined in Note 1 to the University’s financial statements. Federal awards received directly from federal agencies, as well as federal awards passed through from other entities, are included on the SEFA. Basis of Accounting: The University uses the accrual basis of accounting for federal programs consistent with the financial statements. The amounts reported as federal expenditures generally were obtained from the appropriate financial reports for the applicable programs and periods. The amounts reported in these financial reports are prepared from records maintained for each program, which are periodically reconciled to the University’s financial reporting system. Indirect Costs: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance.
Title: 2. Federal Perkins Loan Program Accounting Policies: Basis of Presentation: The accompanying Schedule of Expenditures of Federal Awards (SEFA) presents the activity of all federal award programs administered by St. Bonaventure University (the University), an entity as defined in Note 1 to the University’s financial statements. Federal awards received directly from federal agencies, as well as federal awards passed through from other entities, are included on the SEFA. Basis of Accounting: The University uses the accrual basis of accounting for federal programs consistent with the financial statements. The amounts reported as federal expenditures generally were obtained from the appropriate financial reports for the applicable programs and periods. The amounts reported in these financial reports are prepared from records maintained for each program, which are periodically reconciled to the University’s financial reporting system. Indirect Costs: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. The Federal Perkins Loan Program (Assistance Listing #84.038) is administered directly by the University, and loan balances and transactions related to this program are included in the financial statements. As required by the Uniform Guidance, the amount shown on the SEFA is the balance of loans outstanding as of May 31, 2022. Payments, adjustments and other transactions for the year ended May 31, 2023 totaled $1,030,542. The total amount outstanding at May 31, 2023 was $411,029. No new Perkins loans were issued by the University for the year ended May 31, 2023.
Title: 3. Federal Direct Student Loans Accounting Policies: Basis of Presentation: The accompanying Schedule of Expenditures of Federal Awards (SEFA) presents the activity of all federal award programs administered by St. Bonaventure University (the University), an entity as defined in Note 1 to the University’s financial statements. Federal awards received directly from federal agencies, as well as federal awards passed through from other entities, are included on the SEFA. Basis of Accounting: The University uses the accrual basis of accounting for federal programs consistent with the financial statements. The amounts reported as federal expenditures generally were obtained from the appropriate financial reports for the applicable programs and periods. The amounts reported in these financial reports are prepared from records maintained for each program, which are periodically reconciled to the University’s financial reporting system. Indirect Costs: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Indirect costs and administrative allowances are set by federal awarding agencies based upon contractual rates. As such, the University does not apply the 10% de minimis rate permitted by the Uniform Guidance. Total student loans guaranteed by the U.S. Department of Education issued through the University under Federal Direct Student Loans (Assistance Listing #84.268) for the year ended May 31, 2023 were as follows: Direct Subsidized Loans $3,580,552, Direct Unsubidizied Loans $14,275,697 and Direct PLUS Loans $7,051,306 totaling $24,907,555.

Finding Details

Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.
Finding 2023-001: Student Financial Assistance Cluster - #84.007 Federal Supplemental Educational Opportunity Grants; #84.033 Federal Work-Study Program; #84.038 Federal Perkins Loan Program; #84.063 Federal Pell Grant Program; #84.268 Federal Direct Student Loans; #84.379 Teacher Education Assistance for College and Higher Education Grants (TEACH Grants). Criteria: Institutions are required to perform a calculation for returnable Title IV funds (federal financial aid) (R2T4 calculation) for any student that received federal financial aid and ceases to be enrolled prior to the end of the semester. Institutions are required to exclude institutionally scheduled breaks of five or more consecutive days when calculating the percentage of payment period or period of enrollment completed by the student to determine the percentage of Title IV Federal Student aid earned (34 CFR § 668.22(f)). Condition: Our audit procedures identified the University did not exclude the 2023 Spring mid-term break of five consecutive days from the percentage of payment period or period of enrollment completed by the student for the 16 student withdrawals subject to the R2T4 calculation for the Spring 2023 semester. Cause: An error was made and not detected and corrected in determining of the number of days in the semester for the Spring R2T4 calculations. Effect: The R2T4 calculations for the 2023 Spring semester resulted in overstatements of amounts due to the Department of Education. The amount overpaid to the Department of Education totaled $1,009. Questioned Costs: None. Auditors’ Recommendation: We recommend the University ensure personnel involved with R2T4 calculations receive appropriate training and update the policies and procedures manual to require formal review and approval of all R2T4 calculations. Views of Responsible Officials: Management agrees with the recommendation and has developed additional procedures to ensure institutionally scheduled breaks are being considered in determining a student’s percentage of Title IV aid earned. The procedures include participation in training webinars and updates to the policies and procedures manual with detailed instructions on how to calculate the number of days in the semester and formal review and approval of all R2T4 calculations.