FAC Explorer

Audit 291159

FY End
2023-06-30
Total Expended
$796,796
Findings
4
Programs
2
Organization: Town of Dayton (WY)
Year: 2023 Accepted: 2024-02-20
Auditor: Carver Florek & James Cpa's

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
369697 2023-002 Significant Deficiency Yes B
369698 2023-003 Significant Deficiency Yes I
946139 2023-002 Significant Deficiency Yes B
946140 2023-003 Significant Deficiency Yes I

Programs

ALN Program Spent Major Findings
15.252 Abandoned Mine Land Reclamation (amlr) Program $780,914 Yes 2
10.664 Cooperative Forestry Assistance $15,882 - 0

Contacts

Name Title Type
GPHJEJZ49HL7 Todd Watkins Auditee
3076552217 Jason Lund Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Federal program expenditures included in the accompanying schedule are presented on the cash basis of accounting, the same as the Town of Dayton, WY. Revenues are recognized when they are received and expenditures are recorded when cash is paid. The informtion in the schedule is presented in accordance with requirements of Title 2 CFR Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Town has not elected to utilize the 10 percent de minimis indirect cost rate. The accompanying Schedule of Expenditures of Federal Awards (SEFA) includes federal grant activity of the Town of Dayton, Wyoming (the Town). The SEFA presents only a selected portion of the operations of the Town, it is not intended to and does not present the finanical position, changes in net position, or cash flows of the Town.
Title: Summary of Significant Accounting Policies Accounting Policies: Federal program expenditures included in the accompanying schedule are presented on the cash basis of accounting, the same as the Town of Dayton, WY. Revenues are recognized when they are received and expenditures are recorded when cash is paid. The informtion in the schedule is presented in accordance with requirements of Title 2 CFR Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Town has not elected to utilize the 10 percent de minimis indirect cost rate. Federal program expenditures included in the accompanying schedule are presented on the cash basis of accounting, the same as the Town of Dayton, WY. Revenues are recognized when they are received and expenditures are recorded when cash is paid. The informtion in the schedule is presented in accordance with requirements of Title 2 CFR Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Title: Indirect Cost Rate Accounting Policies: Federal program expenditures included in the accompanying schedule are presented on the cash basis of accounting, the same as the Town of Dayton, WY. Revenues are recognized when they are received and expenditures are recorded when cash is paid. The informtion in the schedule is presented in accordance with requirements of Title 2 CFR Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Town has not elected to utilize the 10 percent de minimis indirect cost rate. The Town has not elected to utilize the 10 percent de minimis indirect cost rate.
Title: Subrecipients Accounting Policies: Federal program expenditures included in the accompanying schedule are presented on the cash basis of accounting, the same as the Town of Dayton, WY. Revenues are recognized when they are received and expenditures are recorded when cash is paid. The informtion in the schedule is presented in accordance with requirements of Title 2 CFR Part 200, Uniform Adminstrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. De Minimis Rate Used: N Rate Explanation: The Town has not elected to utilize the 10 percent de minimis indirect cost rate. The Town did not pass any portion of federal awards to subrecipients.

Finding Details

Finding 2023-002
2023-002: Written Internal Control Policies and Federal Grant Award Procedures Finding Prior Year Findings: Yes, 2022-003 Department Agency: Department of Interior State Department: Wyoming State Loan & Investment Board Office of State Lands & Investments Assistance Listing Number: ALN # 15.252 Type of Finding: Significant Deficiency Questioned Costs: None Criteria: Federal regulations 2 CFR 200.303 states non-Federal entity establish and maintain effective internal control over the Federal awards. Internal controls is generally defined as a process effected by an entity's oversight body, management, and other personnel that provides reasonable assurance that the objectives of an entity will be achieved. Internal control is not one event or circumstance, but a dynamic and iterative process-actions that permeate an entity's activities and are an integral part of the way auditee management runs the entity. Condition: The Town did not have written internal controls and Federal grant award policies in place. Cause and Effect: The Town is not dependent of Federal revenues, and had significant staff turnover of key positions. Repeat Finding: Yes Recommendation: We recommend that the Town of Dayton develop and adopt written internal controls and Federal grant award procedures. These policies and procedures need to be reviewed annually based on Federal agencies awarding the Federal funds. Response: Please see the last page of this report for the Town's response to this finding.
Finding 2023-003
2023-003: Written Debarred, Suspended Vendors & Federal Standards of Conflict Findings Prior Year Findings: Yes, 2022-004 Department Agency: Environmental Protection Agency State Department: Wyoming State Loan & Investment Board Office of State Lands & Investments Assistance Listing Number: ALN # 15.252 Compliance Area: Procurement & Suspension & Debarment (I) Type of Finding: Significant Deficiency Questioned Costs: None Criteria: The Town of Dayton should have written standards of conduct in place to verify any entity (vendor) with which the Town spends Federal expenditures of conducts business transactions be not debarred, suspended, or otherwise excluded per 2 CFR 200.318(h) and 2 CFR 180. The written standard should address conduct covering conflicts of interest governing the performance of its employees and contractors engaged in the selection, award, and administration of contracts (Uniform Guidance Section 200.318 and 45 CFR sections 52.203-13 and 52.203-16). Condition: The Town of Dayton did not have written controls in place to ensure that vendors were not suspended or debarred or included on the list of vendors prior to entering into a contract with the Town. The written standard of conduct covering conflicts of interest and governing the performance of its employees and contractors must be documented when engaged in the selection, award and administration of Federal grant contracts. Cause and Effect: The Town of Dayton due to large influx of Federal expenditures. There was not a control in place to ensure that vendors or contractors the Town entered into contracts with were not suspended or debarred before contracts were executed. Without a reliable control in place to ensure compliance, the Town of Dayton could enter into a contract with a suspended or debarred party and have a control of interest with the Federal written contracted parties. Repeat Finding: Yes Recommendation: We recommend that the Town of Dayton put written internal controls in place such as using a checklist to ensure Federal funds that pay contractors are not suspended or debarred and should consider the Town of Dayton adopt a policy on procurement for debarment. The town needs to adopt a written policy when spending Federal funds, to ensure no conflict of interests exist. Response: Please see the last page of this report for he Town's repsonse to this finding.
Finding 2023-002
2023-002: Written Internal Control Policies and Federal Grant Award Procedures Finding Prior Year Findings: Yes, 2022-003 Department Agency: Department of Interior State Department: Wyoming State Loan & Investment Board Office of State Lands & Investments Assistance Listing Number: ALN # 15.252 Type of Finding: Significant Deficiency Questioned Costs: None Criteria: Federal regulations 2 CFR 200.303 states non-Federal entity establish and maintain effective internal control over the Federal awards. Internal controls is generally defined as a process effected by an entity's oversight body, management, and other personnel that provides reasonable assurance that the objectives of an entity will be achieved. Internal control is not one event or circumstance, but a dynamic and iterative process-actions that permeate an entity's activities and are an integral part of the way auditee management runs the entity. Condition: The Town did not have written internal controls and Federal grant award policies in place. Cause and Effect: The Town is not dependent of Federal revenues, and had significant staff turnover of key positions. Repeat Finding: Yes Recommendation: We recommend that the Town of Dayton develop and adopt written internal controls and Federal grant award procedures. These policies and procedures need to be reviewed annually based on Federal agencies awarding the Federal funds. Response: Please see the last page of this report for the Town's response to this finding.
Finding 2023-003
2023-003: Written Debarred, Suspended Vendors & Federal Standards of Conflict Findings Prior Year Findings: Yes, 2022-004 Department Agency: Environmental Protection Agency State Department: Wyoming State Loan & Investment Board Office of State Lands & Investments Assistance Listing Number: ALN # 15.252 Compliance Area: Procurement & Suspension & Debarment (I) Type of Finding: Significant Deficiency Questioned Costs: None Criteria: The Town of Dayton should have written standards of conduct in place to verify any entity (vendor) with which the Town spends Federal expenditures of conducts business transactions be not debarred, suspended, or otherwise excluded per 2 CFR 200.318(h) and 2 CFR 180. The written standard should address conduct covering conflicts of interest governing the performance of its employees and contractors engaged in the selection, award, and administration of contracts (Uniform Guidance Section 200.318 and 45 CFR sections 52.203-13 and 52.203-16). Condition: The Town of Dayton did not have written controls in place to ensure that vendors were not suspended or debarred or included on the list of vendors prior to entering into a contract with the Town. The written standard of conduct covering conflicts of interest and governing the performance of its employees and contractors must be documented when engaged in the selection, award and administration of Federal grant contracts. Cause and Effect: The Town of Dayton due to large influx of Federal expenditures. There was not a control in place to ensure that vendors or contractors the Town entered into contracts with were not suspended or debarred before contracts were executed. Without a reliable control in place to ensure compliance, the Town of Dayton could enter into a contract with a suspended or debarred party and have a control of interest with the Federal written contracted parties. Repeat Finding: Yes Recommendation: We recommend that the Town of Dayton put written internal controls in place such as using a checklist to ensure Federal funds that pay contractors are not suspended or debarred and should consider the Town of Dayton adopt a policy on procurement for debarment. The town needs to adopt a written policy when spending Federal funds, to ensure no conflict of interests exist. Response: Please see the last page of this report for he Town's repsonse to this finding.