Audit 291157

FY End
2023-06-30
Total Expended
$1.06M
Findings
2
Programs
1
Year: 2023 Accepted: 2024-02-20

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
369696 2023-001 Material Weakness - P
946138 2023-001 Material Weakness - P

Programs

ALN Program Spent Major Findings
93.575 Child Care and Development Block Grant $1.06M Yes 1

Contacts

Name Title Type
TRM7CM51WKH1 Kim Soerensen Auditee
4344556901 Amy Gallagher Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of United Way of Central Virginia, Inc. under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of United Way of Central Virginia, Inc., it is not intended to and does not present the financial position, changes in net assets or cash flows of United Way of Central Virginia, Inc.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures - Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass-through - Pass-through entity identifying numbers are presented where available.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance
Title: Subrecipients Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. No awards were passed through to subrecipients.
Title: Relationship to Financial Statements Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Corporation has elected not to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. Federal expenditures and revenues are reported in United Way of Central Virginia, Inc.’s financial statements as follows:

Finding Details

Condition: A key concept of internal controls is the separation of duties and timely financial reporting. During the fiscal year, transactions were posted late and bank reconciliations were not timely. The recording of transactions was not only late but inaccurately recorded in the financial records. The controls related to oversight of the financials systems and reporting were not in place to provide timely financial reports. The segregation of duties in recording transactions was not in place. Recommendation: Ideal segregation of duties is difficult to achieve in a small organization. However, steps should be taken to separate responsibilities where possible or implement other compensating controls where that is not possible. The oversight of these controls and reporting need to be established. Management's response: In conscientious recognition of these challenges, the newly appointed CEO, who assumed leadership in 2023, has undertaken a comprehensive approach to rectify and fortify organizational processes. A structured framework, incorporating checks and balances, has been implemented. This framework mandates monthly reporting directly to the CEO, treasurer, and board. This restructuring aims to fortify our organizational resilience and ensure adherence to best practices. Management reassures our commitment to a progressive and responsible trajectory, leadership is unwaveringly confident that, with the ongoing training initiatives, installation of best practices, and stringent accountability requirements, segregation of duties will be established.
Condition: A key concept of internal controls is the separation of duties and timely financial reporting. During the fiscal year, transactions were posted late and bank reconciliations were not timely. The recording of transactions was not only late but inaccurately recorded in the financial records. The controls related to oversight of the financials systems and reporting were not in place to provide timely financial reports. The segregation of duties in recording transactions was not in place. Recommendation: Ideal segregation of duties is difficult to achieve in a small organization. However, steps should be taken to separate responsibilities where possible or implement other compensating controls where that is not possible. The oversight of these controls and reporting need to be established. Management's response: In conscientious recognition of these challenges, the newly appointed CEO, who assumed leadership in 2023, has undertaken a comprehensive approach to rectify and fortify organizational processes. A structured framework, incorporating checks and balances, has been implemented. This framework mandates monthly reporting directly to the CEO, treasurer, and board. This restructuring aims to fortify our organizational resilience and ensure adherence to best practices. Management reassures our commitment to a progressive and responsible trajectory, leadership is unwaveringly confident that, with the ongoing training initiatives, installation of best practices, and stringent accountability requirements, segregation of duties will be established.