Audit 290830

FY End
2022-06-30
Total Expended
$4.47M
Findings
4
Programs
5
Organization: Ozark Christian College (MO)
Year: 2022 Accepted: 2024-02-16

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
369549 2022-001 Significant Deficiency - I
369550 2022-002 - - L
945991 2022-001 Significant Deficiency - I
945992 2022-002 - - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $1.88M Yes 0
84.425 Education Stabilization Fund $725,932 Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $30,782 Yes 0
84.033 Federal Work-Study Program $26,973 Yes 0
84.063 Federal Pell Grant Program $1,130 Yes 0

Contacts

Name Title Type
GWHMFN1JKRX4 Rachel Watson Auditee
4176805622 Joe Page Auditor
No contacts on file

Notes to SEFA

Title: Related parties Accounting Policies: The schedule of expenditures of federal awards includes the current year federal grant activity of Ozark Christian College and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under these standards, Federal Pell Grant Program awards are reported as expenditures, where-as under U.S. generally accepted accounting principles they are not reported in the College's Statement of Activities as expenses or financial aid. New loan advances under the Federal Direct Student Loan Program represent the amount of such loans processed by the College for the year and are not reportable as transactions in the College's financial statements under U.S. generally accepted accounting principles. Other amounts presented in this schedule as expenditures may differ from amounts presented in, or used in the preparation of, the basic financial statements, although such differences are not material. De Minimis Rate Used: Y Rate Explanation: Ozark Christian College has elected to use the 10% de minimis cost rate. There were no related party transactions significant for disclosure during the scope of this audit.
Title: COVID-19 Accounting Policies: The schedule of expenditures of federal awards includes the current year federal grant activity of Ozark Christian College and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under these standards, Federal Pell Grant Program awards are reported as expenditures, where-as under U.S. generally accepted accounting principles they are not reported in the College's Statement of Activities as expenses or financial aid. New loan advances under the Federal Direct Student Loan Program represent the amount of such loans processed by the College for the year and are not reportable as transactions in the College's financial statements under U.S. generally accepted accounting principles. Other amounts presented in this schedule as expenditures may differ from amounts presented in, or used in the preparation of, the basic financial statements, although such differences are not material. De Minimis Rate Used: Y Rate Explanation: Ozark Christian College has elected to use the 10% de minimis cost rate. Ozark Christian College did not collect any donated Personal Protective Equipment from COVID related aid.
Title: Subsequent events Accounting Policies: The schedule of expenditures of federal awards includes the current year federal grant activity of Ozark Christian College and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Under these standards, Federal Pell Grant Program awards are reported as expenditures, where-as under U.S. generally accepted accounting principles they are not reported in the College's Statement of Activities as expenses or financial aid. New loan advances under the Federal Direct Student Loan Program represent the amount of such loans processed by the College for the year and are not reportable as transactions in the College's financial statements under U.S. generally accepted accounting principles. Other amounts presented in this schedule as expenditures may differ from amounts presented in, or used in the preparation of, the basic financial statements, although such differences are not material. De Minimis Rate Used: Y Rate Explanation: Ozark Christian College has elected to use the 10% de minimis cost rate. In preparing the schedule of expenditures of federal awards, Ozark Christian College has evaluated events and transactions for potential recognition or disclosure through February 9, 2024, the date the schedule was available to be issued.

Finding Details

US Department of Education Education Stabilization Fund Program Name: Higher Education Emergency Relief Fund (HEERF), Institutional Aid Portion Assistance Listing #: 84.425F Finding: 2022 – 001 MATERIAL NONCOMPLIANCE / SIGNIFICANT DEFICIENCY Procurement Condition: The College does not have documented procurement procedures. Cause: The College has not previously received funds that allowed for institutional spending that would have required documented procurement procedures. Effect: The College used their guiding principles and internal purchasing review policies to guide procurement which does not meet the requirement of 2 CFR 200.318(i) to keep record of the “rationale for the method of procurement.” Questioned Costs: $231,484 . This amount was determined by totaling all the related grant expenditures that required procurement procedures. Criteria: 2 CFR section 200.318 requires that non-federal entities other than states must follow the procurement standards set out at 2 CFR sections 200.318 through 200.326. These entities must use their own documented procurement procedures which must reflect applicable state and local laws and regulations as well as the procurement requirements identified in 2 CFR Part 200. Recommendation: Before being awarded additional federal monies available for procurement expenditure, the College should document procurement policies and procedures that meet all compliance requirements in 2 CFR Part 200. Views of responsible personnel and planned corrective actions: The College agrees with this finding while maintaining that the entirety of the questioned costs were for allowable expenditures under HEERF Institutional Aid compliance. Prior to expending federal funds for future procurement expenditures, the College will implement documented procurement procedures. Please refer to corrective action plan on page 13.
US Department of Education Education Stabilization Fund Program Name: Higher Education Emergency Relief Fund (HEERF), Student Aid Portion Assistance Listing #: 84.425E Finding: 2022 – 002 Reporting Condition: The College posted the required quarterly reports to their website more than 10 days after quarter-end. Q3 2021, $0 in emergency financial aid grants awarded; posted 34 days after quarter-end Q4 2021, $0 in emergency financial aid grants awarded; posted 11 days after quarter-end Q1 2022, $0 in emergency financial aid grants awarded; posted 11 days after quarter-end Cause: Personnel less familiar with federal reporting compliance requirements reviewed and completed Higher Education Emergency Relief Fund’s website posting requirements. Effect: Zero change reports were posted to the College’s website after the allowable 10 days after quarter-end. Criteria: Under the May 13, 2021 Notice of Public Posting Requirement of Grant Information for Higher Education Emergency Relief Fund (HEERF) Grantees by the Education Department of the Office of Postsecondary Education in the US Department of Education, institutions receiving HEERF funds must promptly and timely post specific information on the institution’s primary website. This information must appear in a format and location that is easily accessible to the public. It must be updated no later than 10 days after the end of each calendar quarter. The Department is exercising this reporting authority under 2 CFR 200.328 and 2 CFR 200.329. Recommendation: The College should implement reporting procedures specific to each federal award and based on those awards specific reporting compliance requirements. Views of responsible personnel and planned corrective actions: The College agrees with this finding. The College will review existing reporting procedures and ensure appropriate adjustments are made for each federal award based on those awards’ specific reporting compliance requirements. Please refer to corrective action plan on page 13.
US Department of Education Education Stabilization Fund Program Name: Higher Education Emergency Relief Fund (HEERF), Institutional Aid Portion Assistance Listing #: 84.425F Finding: 2022 – 001 MATERIAL NONCOMPLIANCE / SIGNIFICANT DEFICIENCY Procurement Condition: The College does not have documented procurement procedures. Cause: The College has not previously received funds that allowed for institutional spending that would have required documented procurement procedures. Effect: The College used their guiding principles and internal purchasing review policies to guide procurement which does not meet the requirement of 2 CFR 200.318(i) to keep record of the “rationale for the method of procurement.” Questioned Costs: $231,484 . This amount was determined by totaling all the related grant expenditures that required procurement procedures. Criteria: 2 CFR section 200.318 requires that non-federal entities other than states must follow the procurement standards set out at 2 CFR sections 200.318 through 200.326. These entities must use their own documented procurement procedures which must reflect applicable state and local laws and regulations as well as the procurement requirements identified in 2 CFR Part 200. Recommendation: Before being awarded additional federal monies available for procurement expenditure, the College should document procurement policies and procedures that meet all compliance requirements in 2 CFR Part 200. Views of responsible personnel and planned corrective actions: The College agrees with this finding while maintaining that the entirety of the questioned costs were for allowable expenditures under HEERF Institutional Aid compliance. Prior to expending federal funds for future procurement expenditures, the College will implement documented procurement procedures. Please refer to corrective action plan on page 13.
US Department of Education Education Stabilization Fund Program Name: Higher Education Emergency Relief Fund (HEERF), Student Aid Portion Assistance Listing #: 84.425E Finding: 2022 – 002 Reporting Condition: The College posted the required quarterly reports to their website more than 10 days after quarter-end. Q3 2021, $0 in emergency financial aid grants awarded; posted 34 days after quarter-end Q4 2021, $0 in emergency financial aid grants awarded; posted 11 days after quarter-end Q1 2022, $0 in emergency financial aid grants awarded; posted 11 days after quarter-end Cause: Personnel less familiar with federal reporting compliance requirements reviewed and completed Higher Education Emergency Relief Fund’s website posting requirements. Effect: Zero change reports were posted to the College’s website after the allowable 10 days after quarter-end. Criteria: Under the May 13, 2021 Notice of Public Posting Requirement of Grant Information for Higher Education Emergency Relief Fund (HEERF) Grantees by the Education Department of the Office of Postsecondary Education in the US Department of Education, institutions receiving HEERF funds must promptly and timely post specific information on the institution’s primary website. This information must appear in a format and location that is easily accessible to the public. It must be updated no later than 10 days after the end of each calendar quarter. The Department is exercising this reporting authority under 2 CFR 200.328 and 2 CFR 200.329. Recommendation: The College should implement reporting procedures specific to each federal award and based on those awards specific reporting compliance requirements. Views of responsible personnel and planned corrective actions: The College agrees with this finding. The College will review existing reporting procedures and ensure appropriate adjustments are made for each federal award based on those awards’ specific reporting compliance requirements. Please refer to corrective action plan on page 13.