2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-001 Assistance Listing No. 14.239 HOME Investment Partnerships Program (HUD)
Eligibility
Criteria: 2 CFR Part 92.252(h) stipulates each year during the period of affordability, the project owner must re-examine each tenant’s annual income.
Condition: Of the 14 tenant files tested, 5 tenants’ annual recertifications were not completed within one year of the last recertification.
Cause: In fiscal year 2022, the Organization contracted with a third party to determine eligibility of tenants. During fiscal year 2023, it was determined the third party failed to complete annual recertifications timely. The Organization contracted with a new third party in fiscal year 2023, but they were unable to fully catch up on the recertifications.
Effect: Annual recertifications were not performed timely which could allow ineligible tenants to remain on the program.
Questioned Costs: None
Recommendation: The Organization, or a third-party provider, should perform annual recertifications timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-002 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Special Tests and Provisions - Housing Quality Standards
Criteria: During the period off affordability (i.e., the period for which the non-Federal entity must maintain subsidized housing) for HOME assisted rental housing, the participating jurisdiction must perform on-site inspections to determine compliance with property standards and verify the information submitted by the owners no less than: (a) every 3 years for projects containing 1 to 4 units, (b) every 2 years for projects containing 5 to 25 units, and (c) every year for projects containing 26 or more units. The participating jurisdiction must perform on-site inspections of rental housing occupied by tenants receiving HOME-assisted tenant-based rental assistance to determine compliance with housing quality standards (24 CFR 92.209(i), 92.251(f), and 92.504(d)).
Condition: Of the 12 properties tested, 1 was out of compliance as an inspection should have been completed by May 2022 but was not completed until September 2023.
Cause: The Organization is responsible for contacting the City of Salem (the City) and Oregon Housing and Community Services (OHCS) to schedule the inspections timely but there were delays caused by the COVID-19 Pandemic.
Effect: Units could be out of compliance with housing quality standards.
Questioned Costs: None
Recommendations: We recommend the Organization set up a schedule and tracking system in order to contact the City and OHCS in advance of the due date of inspections in order to allow the City and OHCS sufficient time to complete the inspections timely.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-003 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 200.303 establishes internal control requirements over federal awards that provides reasonable assurance the entity is managing the federal award in compliance with Federal Statutes.
Condition: The Organization contracted with a third party to determine eligibility of tenants. During the year, the third party failed to complete annual recertifications timely. Internal controls should be present to monitor the activities of the third party to ensure timely completion of recertifications.
Cause: The Organization relied on a third-party provider to perform the work they were contracted to perform and did not implement internal controls to monitor the services provided to ensure they complied with Federal Statutes.
Effect: Annual recertifications were not performed timely.
Questioned Costs: None
Recommendations: The Organization should implement internal controls to monitor the activities of third-party providers to ensure the services being provided are in compliance with Federal Statutes.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.
2023-004 Assistance Listing No. 14.239 HOME Investment Partnerships Program
Criteria: 2 CFR Part 92.209(h) establishes the maximum subsidy that a participating Organization may pay to, or on behalf of a family. The Organization must also establish a “minimum tenant contribution to rent.”
Condition: The Organization established the maximum subsidy and the minimum tenant contribution to rent for a tenant during the fiscal year, but the amount actually charged to the tenant was different than the amount calculated.
Cause: The Organization changed third party providers during the year, and the rent amount for each tenant was transferred from one provider to another. The recertification completed by the prior provider during the fiscal year did not support the amount being charged. Subsequent to fiscal year, 2023, a new recertification was completed by the new provider and the monthly amount charged was updated to agree.
Effect: One tenant was charged less rent than they should have been.
Questioned Costs: None
Recommendations: The Organization should charge tenants rent based on the minimum tenant contribution to rent which is calculated annually as a part of the recertification process.
Views of Responsible Officials and Planned Corrective Actions: See corrective action plan included in report.